University of Connecticut University of UC Title Fallback Connecticut

AAUP Tuition Reimbursement Policies & Eligibilty

For members of the following Bargaining Units/areas:
The University of Connecticut Chapter of the American Association of University Professors (AAUP) Article 19.IV.B. of the the AAUP contract effective July 1, 2007 – June 30, 2011. Extended to 2016 by SEBAC agreement.

Employee Tuition Reimbursement Form (required)

Additional Fast Facts

  • The program is based on the availability of funds and administered on a first-come-first-served basis.
  • There is a credit limit of one-three or four credit course per semester, with a nine credit limit per fiscal year.
  • Reimbursement is 50% of the expended tuition, capped at UConn rates.
  • The institution granting the credit must be accredited.
  • Reimbursements apply to summer, fall and spring course work.
  • Course work may be on the undergraduate or graduate level.

General Guidelines

  • The course is career related as verified by the appropriate supervisor. Electives, which are part of a degree program, are permitted with the supervisor’s approval.
  • There is a reasonable expectation that the University will benefit from the employee’s participation in this program.
  • All courses are taken at fully accredited colleges or universities. This may include taking a credit bearing, distance-learning course from a fully accredited institution. Exceptions are considered when the employee presents good cause in writing and the appropriate University designee verifies the reasons.
  • Credit-bearing courses may be undergraduate or graduate.
  • Reimbursements apply to summer, fall, and spring coursework.
  • Applicants must be employed a minimum of 50%. Reimbursements will be prorated to the employee’s percent of employment above 50%.

AAUP Reimbursement Rate

Credit Limit: 3 – 4 credits per semester, with a fiscal year limit of 9 credits per year.

  • The reimbursement rate will be determined by the availability of funds, on a first-come-first-served basis.
  • If the course is taken as part of an undergraduate or graduate program at UConn, 50% of the UConn rate for tuition fees will be reimbursed.
  • If the course is taken as part of the Credit Extension program at UConn, 50% of the credit extension (in state) course fees will be reimbursed.
  • For employees in a UConn MBA program: Reimbursement calculations are based upon the campus you are enrolled in. They are calculated on the Storrs-MBA per credit rate or the waivable per credit rate of the Regional Program you are attending.
  • If a supervisor requires an employee to take a course for which reimbursement is sought, the University will reimburse the employee for 100% of the tuition, subject to the credit limit per semester and the availability of funds. The department head’s letter, requesting 100% tuition reimbursement, must accompany the application.
  • Fees for registration, textbooks, insurance and other university fees will not be considered for reimbursement.

Deadlines

Tuition Reimbursement is a two part process. Applications are due two weeks prior to the start of classes. Administrative documentation (paid fee bill, grade report) is due at the end of each semester for which you have applied.

Documentation deadlines are as follows

Summer: September 15
Fall Semester: January 15
Spring Semester: June 1

Application & Reimbursement Procedure

Please Note: Applying for a tuition reimbursement is a two part process. The application is submitted at the beginning of the semester. The documentation supporting your application (grades and fee statement) is submitted at the end of the semester.

Reimbursement Criteria

  • Reimbursements will not exceed the UConn per credit rate. This means that if you take courses at another institution that has a per credit rate which exceeds that of the University of Connecticut, the per credit rate will be capped at the UConn per credit rate.
  • The reimbursement funding pool established by the AAUP contract is $10,000 per year:
    $2,000 Summer Semester | $4,000 Fall Semester | $4,000 Spring Semester

Application Procedure

  • Employee completes the application form. The employee must obtain the signature of their department/area head. The department head’s signature indicates agreement with the statements within sections A & B of the application.
  • Please allow adequate time for administrative procedures. Applications should be submitted to the Department of Human Resources not less than two weeks prior to the start of class.
  • Applications not received within the two-week deadline, will be considered late and placed on a waiting list.
  • Should funds become available, at the end of the semester due to cancellation(s), consideration will be given to late applications.
  • Human Resources will notify employee of application approval (subject to receipt of end-of-semester documentation).
  • Employee will communicate cancellations and changes in courses, tuition or employment status to Human Resources immediately.

Reimbursement Procedure

  • Required documentation to be submitted
  • Course Grade Report: (Clearly identify the attending institution, the student, the semester, and the course grade.) The institution’s letterhead should be used where appropriate for documentation purposes.
  • Paid Fee Receipt: Clearly identify the attending institution, the student, the semester, the itemized course cost (Canceled checks are not an acceptable form of documentation).
  • The institution’s letterhead should be used as appropriate for documentation purposes.
  • Failure to provide the necessary documentation within the appropriate time limits will render the application ineligible for payment.
  • Payment will be made only if the employee is still employed by the State of Connecticut on the last day of class for each course completed.

Employee Tuition Reimbursement Form (required)