Payroll Title: UCP VII
Class Code: 0739-9087
Job Family: ADM
FLSA Code: E
Under the general direction of designated administrator, with considerable latitude for decision-making, manages the business operations and services of a department or administrative unit of moderate to large size and complexity.
GUIDELINES FOR USING THE POSITION
This position is intended to serve as the department/unit head’s agent for business matters. Focus of the job is on fiscal, personnel, facilities maintenance and other business operations of a unit of moderate to large size and complexity. Incumbents will have substantial accountability for these operations and are expected to exercise independent judgment in making decisions and resolving most problems. Responsibilities will usually include full charge of a small to moderate number of staff.
The primary differences between Business Manager I and II are that a Business Manager II has a larger, more complex operation to manage and have more authority within that operation.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
- Represents the department/unit to other University and external offices and agencies in responsible administrative matters, with considerable authority to act on behalf of the department/unit head.
- Advises and assists department/unit head on complex administrative matters related to unit programs and activities.
- Serves as a resource to students, staff and others regarding University and departmental policies and regulations.
- Establishes internal operating procedures and makes changes as needed to improve efficiency or effectiveness.
- Develops and makes recommendations for budget requests and manages approved budget, with authority to approve expenditures within moderate guidelines; may assist in writing fiscal sections of grant or contract proposals.
- Is responsible for a system of accounting and fiscal record-keeping in accordance with standard accounting practice.
- Supervises, trains and evaluates administrative and technical support staff; determines work assignments and work schedules; assists in determining staffing needs and making hiring decisions for support staff.
- Monitors and reviews all documentation necessary for all personnel actions; assures accuracy and compliance with department and University procedures and resolves related problems as they arise
- Performs office management duties, directs the workflow and supervises the processing of administrative and personnel paperwork and is responsible for the maintenance of department/unit files.
- Oversees the maintenance, repair, security and safety of department facilities and resolves related problems as they arise; may assist in planning and implementing remodeling and renovation projects.
- As needed or assigned, is responsible for special projects or operations which may be on-going or short term and which require planning, coordination and supervision, and which are necessary to the work of the unit.
- Is responsible for administrative reports, records and correspondence, which may be complex.
- May coordinate work between units within department.
- Manages the purchasing activities for the department/unit with considerable authority to approve purchase requests.
- Performs related duties as required.
MINIMUM ACCEPTABLE QUALIFICATIONS
- Bachelor’s degree in business or a discipline related to the department to be served.
- Two to five years of experience which demonstrates ability to manage and supervise an operation of moderate size and complexity.
- Demonstrated knowledge of budget, facilities and personnel management.
- Demonstrated ability to identify and resolve problems efficiently effectively and independently.
- Excellent interpersonal skills, with demonstrated ability to work effectively with department staff, the University community and other agencies/groups.
Date Created: 6/28/85
Date Revised: 9/13/99