University of Connecticut University of UC Title Fallback Connecticut

Daily Digest Announcements

May 5, 2017

2017-18 Health Care Open Enrollment

The 2017 – 2018 Health Care Open Enrollment for state employees will begin on Monday, May 8, 2017 and end on Friday, June 2, 2017.

During open enrollment, you may change medical and/or dental plans, add or drop coverage for your eligible family members, or enroll yourself if you previously waived coverage. You may also enroll in the Health Enhancement Program (HEP), if you have not done so already. Changes made during open enrollment will be effective July 1, 2017.

As a result of the Core-CT/HCM project and in collaboration with the Office of the State Comptroller, the Department of Human Resources is piloting a new on-line self-service functionality, eBenefits for Open Enrollment. If you would like to participate in using the new eBenefits On-Line Open Enrollment to make changes to your current health care plan, please join us at the HCM Support Labs in Wilbur Cross on:


5/8/17 or 5/10/17 from 10 am to 12 Noon
5/16/17 or 5/17/17 from 2 pm to 4 pm

For more information, including updates on days/times, please visit: http://fiscaltraining.uconn.edu/hcm-support-labs/

Due to limited state resources during this period, the Office of the State Comptroller will not be scheduling agency open enrollment fairs. Information, including the Health Care Options Planner for active employees, may be found at http://www.osc.ct.gov/benefits/openenroll.htm.

Employees who wish to make changes to the benefit plans during open enrollment may contact Human Resources at benefits@uconn.edu to request a personalized enrollment form or to receive instructions on how to access open enrollment via eBenefits Open Enrollment via self-service in Core-CT.

For more information, contact: Human Resources Operations Team at 860.486-3034 or HR@uconn.edu.

May 4, 2017

May Prudential Retirement Hours, Storrs

Prudential Retirement Counselors One on One Meeting Availability for May, 2017, Storrs, Student Union

Thomas Shepherd’s availability is from 8am-5pm on:

  • Monday, May 8, Room 416A
  • Thursday, May 11, Room 416A
  • Tuesday, May 16, Room 416A
  • Thursday, May 18, Room 416A
  • Tuesday, May 23, Room 416A
  • Wednesday, May 24, Room 416A
  • Tuesday, May 30, Room 106A

Please contact Tom directly to schedule an appointment at 860.331-3248 or thomas.shepherd@prudential.com.
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Thomas Grubbs’s availability is from 9am-noon & from 1:00pm-2:00pm on:

  • Monday, May 15, Room 321
  • Tuesday, May 16, Room 320
  • Wednesday, May 17, Room 320

Please contact Tom directly to schedule an appointment at 860.256.5775 or thomas.grubbs@prudential.com.

Sponsored by the Department of Human Resources

For more information, contact: Human Resources Operations Team at 860.486-3034 or HR@uconn.edu.

Preparing for Retirement Educational Sessions

How Do I Prepare for Retirement?

Monday, May 15 (Room 321) or Tuesday, May 16 (Room 320 or Wednesday, May 17 (Room 321)

Noon-1pm, Student Union, Storrs Campus

Thomas Grubbs, Prudential Representative will be providing group educational sessions on “How Do I Prepare for Retirement”. Please feel free to attend one of these sessions. Limited space. First come, first serve and no registration required. Participants will learn how to visualize their retirement and how to project their expenses today and in retirement. In addition, you will discover where your retirement income will come from and how to protect it.

Sponsored by the Department of Human Resources

For more information, contact: Human Resources Operations Team at 860.486-3034 or HR@uconn.edu.

May 1, 2017

Dependent Child Tuition Waiver – Fall 2017

UConn and UConn Health offer certain employees a tuition waiver benefit for their dependent children who are attending UConn . If you are eligible and are planning to take advantage of this benefit, please be advised that the deadline for waiver applications for the fall semester is June 1, 2017. More information on the Dependent Child Tuition Waiver benefit can be found on the following Human Resources websites: UConn or UCH.

Applications for the Dependent Child Tuition Waiver are accepted online only and the system is now ready to accept applications for the upcoming semester. The Dependent Child Tuition Waiver application requires only a few moments to complete and automatically routes your waiver request to the appropriate offices. To access the online waiver application, please go to http://dtw.uconn.edu and follow the directions. Please note that there are separate links for UConn and UConn Health employees.

THE APPLICATION DEADLINE FOR THE DEPENDENT TUITION WAIVER IS JUNE 1, 2017.

For more information, contact: Paula Enderle/Human Resources at 860.486.8478/paula.enderle@uconn.edu

2017 HEALTH CARE BENEFITS OPEN ENROLLMENT FOR
Graduate Assistants, Graduate Interns & Graduate Fellows who are currently enrolled in the Connecticut Partnership Plan

Open Enrollment is the time of year when continuing Graduate Assistants, Graduate Interns and Graduate Fellows are able to make changes to their existing medical and dental plan elections, including making changes for their eligible dependents, without a qualifying life event. Elections or changes made during Open Enrollment are effective September 1, 2017. As a reminder, any member adding a dependent to their insurance is also required to provide proof of the relationship, such as a marriage certificate for a spouse or a long form birth certificate for a child.

Please note: There will not be an opportunity to make changes to your insurance elections after May 15, 2017, without a verified qualifying life event. Graduate Assistants, Graduate Interns and Graduate Fellows who have not received confirmation of continuation for the 2017-2018 Academic Year and wish to make a change should do so now in the event they are continued.* If you have received confirmation of an appointment continuation and you do not wish to make any changes, you are not required to take any action to continue your existing coverage.

Open Enrollment information including FAQ’s, rates, and to request an Open Enrollment Form can be found on the Human Resources website at http://hr.uconn.edu/ct-partnership-health-benefits/.

This year, the Department of Human Resources in collaboration with colleagues from the Core-CT/HCM project is piloting a new self-service functionality, E-Benefits for Open Enrollment. If you would like to participate in using the new E-Benefits On-Line Open Enrollment, please join us at the HCM Support Labs in Wilbur Cross on:

5/3/17 or 5/5/17 from 10:00 am to 12 Noon

http://fiscaltraining.uconn.edu/hcm-support-labs/

Staff will be on-site at these lab sessions to assist Graduate Assistants, Graduate Interns & Graduate Fellows with making open enrollment changes directly in the new E-Benefits system.

For questions regarding Open Enrollment or the E-Benefits support labs, please contact the Benefits and HR Services Unit of the Department of Human Resources at HR@uconn.edu or by telephone at 860-486-3034.

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*Continuation of employment does NOT qualify as a life event status change to make elections/changes to your coverage. Examples of qualified status changes include birth of a child/adoption, marriage, divorce, and loss of coverage. If you have questions, please contact Human Resources to verify if your life event would qualify to make changes to your coverage.

For more information, contact: Human Resources at hr@uconn.edu or 860-486-3034

April 20, 2017

New Retirement Election Directive

The Department of Human Resources has received a final directive from the Office of the State Comptroller-Retirement Services Division, that effective immediately all new higher education state employees must make an irrevocable election to participate in an applicable retirement plan offered by the State of Connecticut no later than their first day of employment. New hires with start dates beginning January 31, 2017 who have not yet made a retirement election must also do immediately.

The Retirement Services Division of the Office of the State Comptroller has created tools that will be helpful to new employees when making a retirement election. This information as well as an updated retirement election form is available from the Human Resources website at: http://hr.uconn.edu/retirement-election.

Given the University’s decentralized hiring model, hiring administrators must notify candidates of this state requirement at the time of job offer to ensure the candidate has enough time to make an informed election should they accept the position. Offer letters templates have been updated to include language regarding the new retirement election process. Additionally, the Department of Human Resources has designed a process by which all new hires eligible for a retirement plan will be reminded of the new requirement upon accepting a job offer. Human Resources will be actively communicating with all new hires from the date by which they accept a job through to their first day of employment to ensure they have ample time and information to make this important decision.

As a result of these recent changes it is imperative that new employees attend the biweekly New Employee Orientation sessions at the Department of Human Resources on or before their first day of employment. This will provide employees with a final opportunity to obtain important information and ask any outstanding questions regarding the available retirement plans.

For more information, contact: Human Resources Operations Team at 860.486-3034 or HR@uconn.edu

March 15, 2017

Retirement Election Process Update

The Department of Human Resources has been informed by the Office of the State Comptroller-Retirement Services Division, that the change to the retirement election process which will require new higher education state employees to make an irrevocable election to participate in an applicable retirement plan offered by the State of Connecticut no later than their first day of employment, has been delayed until March 31, 2017.

The Retirement Services Division of the Office of the State Comptroller is continuing to create tools that will be helpful to new employees when making a retirement election. This information as well as an updated retirement election form will be available in the coming weeks.

Given the University’s decentralized hiring model, hiring administrators must notify candidates of this state requirement at the time of job offer to ensure the candidate has ample time to make an informed election should they accept the position. In addition, the Department of Human Resources has designed a process by which all new hires eligible for a retirement plan will be reminded of the new requirement upon a job offer being accepted. More details regarding the new process will be available as soon as we receive final information from the Office of the State Comptroller.

For more information, contact: Human Resources Operations Team at 860.486.3034 or hr@uconn.edu

February 1, 2017

Prudential Retirement Sessions

Prudential Retirement Counselors Thomas Shepherd and Thomas Grubbs are on the UCONN Storrs Campus throughout the year to answer your retirement planning questions.

Find out:

  • How to save for the retirement you want
  • How to take advantage of your plan features
  • How to choose investments that meet your needs
  • If you are on track to meet your goals (and what to do if not)

All sessions are at the UCONN Storrs Campus in the Student Union. For the schedule of upcoming retirement planning sessions please go to Prudential Retirement Sessions.

You can contact Prudential Retirement Counselors:

Thomas Grubbs at 860-256-5775 or thomas.grubbs@prudential.com
Thomas Shepherd at 860-331-3248 or thomas.shepherd@prudential.com

January 19, 2017

Change to Current Retirement Election Rules

The Department of Human Resources has been informed by the Office of the State Comptroller-Retirement Services Division, that all new higher education state employees must make an irrevocable election to participate in an applicable retirement plan offered by the State of Connecticut no later than their first day of employment. This requirement is a change to the current retirement election practice which allows new employees 60 days post start date to make a retirement plan election. The new requirement is effective for all new employees hired on or after March 1, 2017. New hires with start dates beginning January 1, 2017 who have not yet made a retirement election must do so no later than March 1, 2017.

The Retirement Services Division of the Office of the State Comptroller is creating tools that will be helpful to new employees when making a retirement election. This information as well as an updated retirement election form will be available in the coming weeks.

Given the University’s decentralized hiring model, hiring administrators must notify candidates of this state requirement at the time of job offer to ensure the candidate has ample time to make an informed election should they accept the position. In addition, the Department of Human Resources has designed a process by which all new hires eligible for a retirement plan will be reminded of the new requirement upon a job offer being accepted. More details regarding the new process will be available in early February.

It is important to note that if the new employee fails to make a voluntary irrevocable retirement plan selection by the first day of employment then the employee will automatically be defaulted into the applicable State Employee Retirement Plan agreed upon through the collective bargaining process. The automatic defaults will be irrevocable.

For more information, contact: Human Resources Operations Team at 860.486.3034

 

November 29, 2016

2017 Maximum Contributions to 457 & 403(b) Plans

The purpose of this memorandum is to announce the 2017 limits for contributions to the State of Connecticut 457 Deferred Compensation Plan and the 403(b) Plan and to explain how participants whose contribution(s) were stopped because they reached the 2016 annual limit can restart plan contributions for 2017.

CONTRIBUTION LIMIT

The amount that employees can contribute to the 457 or the 403(b) plan each year is limited by the Internal Revenue Code. The Internal Revenue Service (IRS) recently announced that the contribution limits for 2017 will be unchanged. The maximum amount an individual under the age of 50 may contribute to a 403(b) or 457 Plan during 2017 is $18,000. Employees who will be at least age 50 by December 31, 2017 are eligible to contribute an additional $6,000.

The annual limit applies to pre-tax contributions, post-tax contributions or any combination of the two. Employees who are eligible for both the 403(b) and 457 Plans may contribute the 2017 maximum amount to each plan. The minimum contribution amount for the 457 Plan is $20 per pay period and $200 annually for the 403(b) Plan.

RESTARTING AND INCREASING CONTRIBUTIONS IN 2017

Employees whose contributions were stopped upon reaching the maximum 2016 limit must elect to re-start their contributions to the 403(b) or 457 Plan for calendar year 2017. See the attached 2017 Payroll Cut-off Schedule for the applicable deadlines for submitting changes. To avoid restarting your contributions too early, do not submit an online, telephone, or paper contribution change request before December 1, 2016.

Employees enrolled in the 457 and 403(b) Plans can restart their contributions online by following these instructions:

  1. Log onto www.ctdcp.com
  2. Click on ‘access account’
  3. Enter your user id and password
  4. Under the ‘go to’ box select Contribution Rate
  5. Next to your contribution amount, select ‘change’
  6. Enter your contribution amount
  7. Click on “OK”
  8. Review your new contribution amount
  9. Select ‘apply changes’
  10. You’ll receive your confirmation page with a tracking number.

Prudential can also accept contribution changes and restarts for the 457 and 403(b) plans by telephone. You can reach Prudential at 844-505-SAVE (7283).

For all other employees actively contributing to the 403(b) and 457 Plans in 2016, your contribution election will continue for 2017 unless you initiate a change.

Please see the Payroll Cut-off Schedule for the applicable deadlines for submitting changes for paychecks in 2017.

Employees who have questions regarding the 403(b) or 457 Plan should call Prudential at 844-505-SAVE (7283) or log onto www.ctdcp.com for more information. You may also contact the Employee Benefits Unit for assistance at 860-702-3543 or at osc.ebu@ct.gov.

For more information, contact: Human Resources at 860-486-3034
November 21, 2016

2016 Taxable Fringe Benefits – Please Check E-mail

Each year, the University makes efforts to notify faculty and staff who received taxable benefits related to their employment, above and beyond their regular pay. Common taxable benefits include meal benefits, living expenses, season tickets and non-cash awards such as championship rings. Employees who receive such items must pay tax on them from their final paychecks of the calendar year.

Most affected employees are notified via an e-mail sent to their uconn.edu address. The e-mail is sent from taxcompliance@uconn.edu. Please check your spam or clutter folders to make sure that these e-mails are not being caught in them. Notifications began on November 16, 2016.

Please note: Only a small portion of University employees receive taxable fringe benefits. University employees who do not receive the types of benefits described above are not affected by this announcement and will not receive an e-mail notification.

For more information, contact: Nicholas Ferron at taxcompliance@uconn.edu.

UCPEA Holiday Time

To UCPEA members:

The following information is being provided to all UCPEA bargaining unit members to clarify the process of earning compensatory time on a working holiday when there is an early release or late opening.

Article 8 of the UCPEA contract states: Any employee who is required to work on a legal holiday shall be granted a compensatory day for that holiday to be taken by the end of the succeeding calendar year at a time mutually agreed to by the parties.

A recent arbitrator’s stipulated award spelled out that when there is a late opening or an early closing on a holiday when an employee is scheduled to work, UCPEA members will earn compensatory time equivalent to the time they actually work on the holiday.

For example, if the University opened 2 hours late on Washington’s Birthday, those UCPEA bargaining unit members who report to work consistent with the late opening and work the remainder of the work day would record the day as: 7 HOL, 5 HWCE. If an employee chose to report to work at their regular starting time despite the late opening, they would accrue the holiday as: 7 HOL, 7 HWCE. A job aid has been created to assist employees with the entry of holiday time on timesheets in Core-CT

Jay Hickey
The Office of Faculty and Staff Labor Relations
(W) 860-486-0258
(Fax) 860-486-3390

For more information, contact: Labor Relations at 860-486-5684

November 8, 2016

Long Term Care Insurance – Enrollment

As a State of Connecticut employee you are eligible for Long Term Care Insurance

Active employees age 65 and under working 17.5 hours or more per week are eligible to apply with Simplified Underwriting (answer only 9 health questions) for a limited time during this enrollment period!

SUPPLEMENTAL BENEFIT OFFERING:
Connecticut Partnership Long-Term Care Insurance [LTCi] from Transamerica Life Insurance Company. This benefit is available to active employees working 17.5 hours or more per week, Retirees, Spouses*, parents, parents-in-law, grandparents and adult children age 18 or older. All policies are certified by the Connecticut Partnership for Long-Term Care and provide asset protection under the Connecticut Partnership Plan. Additionally, as a State employee you receive a discount on Long Term Care Insurance and you may pay the premiums through the convenience of payroll deduction, at no additional cost to you. View more information at www.armltci.com/ltcbenefit.

Act today to ensure you take advantage of this important opportunity!

MEET WITH A REPRESENTATIVE
Bob DeLorey, CLTC
University of Connecticut

For more Information, contact your authorized Transamerica Life Representative:
Bob DeLorey, CLTC
800.LTC.CT89
(800.582.2889)
Cell: 508-826-6816

*”Spouse” means a person legally married to or joined in a civil union with a State employee.

For more information, contact: Human Resources at 860-486-3034.