A Guide to Unclassified Offer Letters

1. How to Use the Offer Letter Manual

2. Management Exempt Offer Letters

3. Faculty and Academic Department Head Offer Letters

4. Non-teaching Professional Staff Offer Letters

5. University Postdoctoral Fellow Offer Letter

6. Graduate Assistantship Offer Letters

7. Adjunct Faculty and Other Special Payroll Appointments Offer Letters

8. Sample Non-Renewal Letters

9. Appendix

1. How to Use the Offer Letter Manual
   
   

2. Management Exempt Offer Letters
   
   

1. Executive Appointment
   
   President
   Provost
   Chief Financial Officer
   Chief Operating Officer
   Vice Provost
   Vice President
   
   
2. Administrator Appointment
   
   
1. Academic
   
   Associate Vice Provost, Assistant Vice Provost, Dean,
   Associate Dean, Assistant Dean,
   Regional Campus Director
   
   
1. With Academic Tenure
   
   
2. Without Academic Tenure
   
   
2. Non-academic
   
   Associate Vice President, Assistant Vice President,
   University Director, Associate Director, Assistant Director,
   Dean of Students, Associate Dean of Students, Bursar,
   Controller, Registrar, University Staff Professional I, II, III, IV, V, VI
   
   
3. Tenured Administrator Returning to Nine Month Faculty Status
   
   * Possible Variables for Management Exempt Executive and Administrator Appointments
   
   

3. Faculty and Department Head Offer Letters
   
   

1. Tenure Track Faculty - Fall Semester Hire
   
   
2. Tenure Track Faculty - Spring Semester Hire
   
   
3. Visiting/In-Residence Non-tenure Track Faculty - Fall and Eleven-Month Spring Semester Hires
   
   
4. Visiting/In-Residence Non-tenure Track Faculty - Nine-Month Spring Semester Hires
   
   
5. Non-Tenure Track Cooperative Extension and Extension Faculty
   
   
6. Special Internal Lecturer
   
   
7. Tenure Track Faculty without Permanent Residency - Fall Semester Hire
   
   
8. Tenure Track Faculty without Permanent Residency - Spring Semester Hire
   
   
9. Faculty Joint Appointment
   
   Academic Department Head
   
   
10. Academic Department Head
    
    
11. Department Head Returning to Nine-Month Status
    
    * Possible Variables for Faculty Appointments
    
    

4. Non-teaching Professional Staff Offer Letters
   
   

   1. UCPEA Appointments to Permanent Positions (Full or Part Time)
      
      
   2. UCPEA Appointments to End Date Positions (Full or Part time)
      
      
   3. AAUP Coach, Assistant Coach, Trainer, Assistant Trainer
      
      
   4. AAUP Research Assistant I, II, III and Research Associate, I, II, III
      
      
   5. AAUP Academic Assistant I, II, III, IV and V
      
      
   6. Confidential University Educational Assistant I, II, III
      
      * Possible Variables for Non-teaching Professional Staff Appointments
      
      

5. University Postdoctoral Fellow Offer Letter

   
                 * Possible Variables for Postdoctoral Fellows
   
   

6. Graduate Assistantship Offer Letters

   
   
1. New Appointments:
   
   
1. Teaching Assistantship
   
   
2. Research and Teaching Assistantship
   
   
3. Research Assistantship Only
   
   
2. Continuing Appointments:
   
   
1. Teaching Assistantship Only
   
   
2. Research and Teaching Assistantship
   
   
3. Research Assistantship Only
   
   

7. Adjunct Faculty and Other Special Payroll Appointments Offer Letters

   
   
   1. Teaching Appointments:
      
      
      1. Adjunct Faculty-Initial One Semester Appointment
         
         
      2. Adjunct Faculty-Renewal for One Semester Appointment
         
         
      3. Adjunct Faculty-Fall & Spring Appointments
      
      
      4. Adjunct Faculty-Multi-year Contract after 10 Consecutive Semesters
      
      
      5. Adjunct Faculty-Gratis Appointment
         
         
      6. Adjunct Faculty-UCPEA Staff Appointment
         
         
      7. Adjunct Faculty-State Retiree Appointment
         
         
      8. Special Payroll Lecturer-Graduate Student Appointment
         
         
      9. UConn Faculty Teaching Winter or May Intersession
         
         
      10. UConn Faculty Teaching Summer Session
          
          
          
   2. All Other Appointments:
      
      
   1. Faculty Research Certification Form
      
      
   2. All Special Payroll Titles - Faculty Appointments
      
      
   3. All Special Payroll Titles - Non-Faculty Appointments
      
      
   4. Graduate Student Technician Appointment
      
      
   5. Retired State Employees
      
      
   6. Gratis Appointment Invitation
      *Addendum to Gratis Appointment Invitation Letter (for J-1 Exchange Visitors)
      
      

8. Sample Non-Renewal Letters

   1. Non-Renewal for In-Residence Faculty
      
      

9. Appendix
   
   

   1. Benefits for Managerial and Confidential Exempt and Non-Represented Faculty
      
      
   2. Code of Conduct Guide
      
      
   3. Directions to Human Resources
      
      
   4. Employment Eligibility Verification Document (Form I-9)
      
      
   5. Faculty Consulting Policy
      
      
   6. Faculty Extra Compensation Policy
      
      
   7. Faculty Summer and Intersession Compensation Agreement
      
      
   8. Moving Expenses Policy

Questions regarding the wording of offer letters should be addressed to your Human Resources Associate at (860) 486-2073.  For a complete list of Human Resources Associates see www.hr.uconn.edu/about/hrstaff.html, Employment Services, Employment Services Liaisons.

Last reviewed 09/2010

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