Payroll Title: UCP IX
Class Code: 0917-9089
Job Family: EDU
FLSA Code: E
Under the general direction of a senior administrative official or principal investigator, provides administrative and program leadership for a large complex training, research or educational program designed to support the University’s research activities, educational outreach services, the academic curriculum, or to provide a student service.
GUIDELINES FOR THE POSITION
Incumbents in this position are expected to be responsible for the day-to-day administration and delivery of program content for a large, complex program or several departmental programs. Incumbents are expected to act independently within the goals and objectives of the program and the guidelines established by supervisor who has ultimate responsibility for program design, goals, financial control and accountability. Incumbents may not make major changes without prior approval.
The primary difference between the Executive Program Director and Program Director is the size and complexity of the operation and the level of responsibility for program leadership. Both can act fairly autonomously but the Executive Program Director has a more complicated and larger operation to administer. Executive Program Director has more responsibility for program leadership and is often the person second only to the senior administrative official or principal investigator or may be a principal investigator for some portion of departmental program(s).
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
- Oversees the planning and implementation of program and/or departmental services and activities and is responsible for the day-to-day delivery of program content.
- Directs the day-to-day operation and administration of the program and/or departmental services in accordance with program goals and objectives; oversees program coordination and logistics; prepares necessary reports; resolves problems and makes changes to accommodate changing priorities and needs.
- Selects, trains, supervises and evaluates professional, classified and student staff, either directly or through appropriate supervisors. Recommends staffing needs; determines work assignments and work schedules to most effectively meet program needs; resolves personnel problems and reviews personnel actions to ensure compliance with collective bargaining agreements and with University, state and funding agency regulations.
- Performs office management duties for the program; directs the work flow and supervises the necessary administrative paperwork, records, complex filing system to support program, including fiscal, personnel and student records.
- Develops budget recommendations and manages approved program budget; makes decisions regarding appropriateness of expenditures and prepares budget reports and projections; if required by the program and if delegated by supervisor, may generate income, set fees and oversee billing and accounting procedures.
- Coordinates work between units within program/department/division.
- Develops, administers and evaluates workshops, training programs, courses or curricula, in accordance with program goals.
- Serves as a resource to students, staff and others on matters relating to program policies, procedures and activities.
- Has a major responsibility for the public relations and promotional activities of the program, including planning and development of strategies.
- Evaluates effectiveness of program services and policies through the collection and analysis of program data; identifies problems and institutes changes or makes recommendations for major changes.
- Develops policies and procedures, in consultation with supervisor.
- May participate in securing funding for the program.
- If applicable, recruits qualified students or participants into the program through promotional activities and contact with target population; assesses educational need of target population and recommends courses of action to meet those needs.
- If applicable, screens applicants for admission to program and assists in making admission decisions; is responsible for registration, course schedules and academic records; provides academic, career and personal counseling to applicants and students; monitors student progress and makes decisions regarding academic probation, dismissal and exceptions to prescribed program.
- If applicable, keeps informed of and monitor compliance with state licensing, professional certification or accreditation requirements and standards.
- If applicable, oversees training and research activities that may be conducted in the program.
- Is responsible for special projects/operations which may be ongoing or short-term and which require planning, development, implementation and thorough knowledge of the program content and activities.
- Performs related duties as required.
MINIMUM ACCEPTABLE QUALIFICATIONS
- Bachelor’s degree in discipline appropriate to the program to be served and five or more years relevant experience; or Master’s degree and three to five years relevant experience.
- Thorough knowledge of, and demonstrated competence in, program specialty, and ability to resolve complex or unusual program problems.
- Excellent administrative and organizational skills, including ability to identify and resolve complex or unusual administrative problems.
- Ability to develop and evaluate workshops/training courses/curricula appropriate to the program.
- If applicable to the program, ability to successfully recruit and counsel students and to interpret educational records/program data and related information appropriate to the program.
Date Revised: 09/13/99