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Other Leaves of Absence

Leaves of absence are specified by Federal Law, State of CT statute, University policy, collective bargaining contract, or a combination thereof, so it is important for you to understand the differences. After reviewing this information, please contact the HR Service Desk for guidance at 860-486-3034. The customer service representative will ask a few questions to determine which Leave coordinator you’ll need to speak with to support you with your leave.

American Red Cross Disaster Service Leave

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Under Connecticut General Statute 5-249 (b), employees are eligible for paid leave if they are certified as a disaster service volunteer of the American Red Cross.

C.G.S. 5-249 (b)
Any state employee who is a certified disaster service volunteer of the American Red Cross may, with the authorization of such employee’s supervisor, be granted a leave not to exceed fifteen working days in each year to participate in specialized disaster relief services for the American Red Cross, upon the request of the American Red Cross, without loss of pay, vacation time, sick leave or earned overtime accumulation.

If you are requested to participate in disaster relief, please consult your supervisor, who will review the impact of the leave on the department, including cost considerations.

Employees are required to apply for long-term leaves of absence through CORE-CT at the UCONN employee self-service portal located at http://ess.uconn.edu/.

Faculty Leave

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Employees are required to apply for long-term leaves of absence through CORE-CT at the UCONN employee self-service portal located at http://ess.uconn.edu/.

Military Leaves

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Employees are required to apply for long-term leaves of absence through CORE-CT at the UCONN employee self-service portal located at http://ess.uconn.edu/.

USERRA Notice

Who Qualifies

Full-time permanent employees (or part-time employees who have worked the equivalent of six or more months) who are members of the U.S. Armed Forces or any of its reserve components and who are ordered to active duty for required field training or for an unscheduled emergency are entitled to military leave from their jobs.

Duration of Leave

Employees who are ordered to required field training may receive up to three weeks of military leave with pay annually. Consult the Collective Bargaining Agreement for the definition of “annually” for the particular bargaining unit. Where such definition is not explicitly stated in the agreement, the University will use the statutory definition of “annual” as a calendar year.

Employees who are ordered to active duty as a result of an unscheduled emergency (natural disaster, civil disorder) are entitled to paid military leave, position held, not to exceed 30 calendar days in a calendar year.

In keeping with Section 5-255 of the General Statutes any employee who leaves or had left State service for the purpose of entering the armed forces of the United States shall be reinstated in his/her former position and duties, provided that within ninety days after he/she has received a certificate of satisfactory service from the armed forces, he/she makes of has made application for return to State service (this section does not apply for voluntary re-enlistment).

Procedure for Notification to the University

Employee who are required to report for annual field training must provide their supervisors with a copy of the appropriate military orders prior to being released for duty. Employees should also submit a University “Military Leave Request” form.

Employees who are required to report for active duty as a result of an unscheduled emergency must provide their immediate supervisors with copies of the active duty orders upon returning to work.

The signature of the immediate supervisor and the dean or director attest to compliance with the policy statement, including the employee’s eligibility, the accuracy of the dates away from work and the attachment of military orders. The approved form and military orders should be forwarded to the Department of Human Resources and copied to the Payroll Department.

Personal/Emergency Leave without Pay Form

Employees are required to apply for long-term leaves of absence through CORE-CT at the UCONN employee self-service portal located at http://ess.uconn.edu/.

Voluntary Schedule Reduction Program (VSRP)

Employees are required to apply for long-term leaves of absence through CORE-CT at the UCONN employee self-service portal located at http://ess.uconn.edu/.

Overview:

The Voluntary Schedule Reduction Program (VSRP) was developed by the State as a cost savings measure and is authorized by Section 5-248c of the Connecticut General Statutes. Under the VSRP, employees may take unpaid time off without affecting their other benefits.

  • Participation in the VSRP is voluntary.
  • Management approval is required.
  • Requests cannot be approved if the leave would result in overtime costs or have a significant impact on critical services.
  • The VSRP may not be substituted for medical leave.
  • The employee or his/her management may cancel time off under the VSRP up to and including the day prior to the date of the scheduled time off.
  • The VSRP is not subject to the grievance or arbitration procedure.

Eligibility:

Permanent employees as provided by Section 5-196 of the Connecticut General Statute are eligible to participate:

  • Classified employees (NP-2, NP-3, NP-5, P-2, P-5) who have completed their required working test.
  • Unclassified employees (UCPEA, AAUP, Managerial/Confidential, Law School Faculty) who have completed six months employment.
  • Excludes employees in positions funded in whole or in part by the federal government as part of any public service employment program, on the job training program or work experience program.

Program Options:

  • Sporadic Days Off – individual full days or partial days off. Classified employees may not take consecutive days off. (Monday/Friday is not considered consecutive.)
    Note: The Governor waived the consecutive days off limitation for classified employees from March 11, 2009 until further notice.
  • Work Schedule Reductions – a reduction in scheduled weekly hours that does not result in an employee falling below the minimum required for health insurance benefits.
  • Leaves of Absence – a leave of absence of more than 5 consecutive days, not to exceed 24 weeks per application unless for educational purposes. This option is not available to classified employees.


Benefit Considerations:

Time off under the VSRP generally has no impact on benefits, as described below:

  • Employees continue to receive subsidized health and life insurance benefits.
  • Employees receive full credit toward seniority, longevity and retirement. Additionally, for State Employee Retirement System (SERS) participants earnings for unpaid leave taken under the VSRP are not impacted. In other words, salary that would have been earned will be added to actual earnings when determining the three highest earnings years used in the calculation.
  • Employees continue to accrue vacation.
  • Classified employees continue to accrue sick leave.
  • Employees receive holiday pay with no regard to VSRP time off.
  • Time off under the VSRP does not count as time worked for purposes of determining overtime pay.

Reviewed 4/17/2012

Special Note for Foreign Nationals on a University of Connecticut Sponsored Visa:
Consult with the Department of International Services and Programs regarding the impact of leaves of absence on your visa status and eligibility.