University of Connecticut University of UC Title Fallback Connecticut

Tuition Reimbursement for ROTC

For members of the following Bargaining Units/areas:

ROTC Teaching Faculty
Via Action of the University of Connecticut, Board of Trustees

Employee Tuition Reimbursement Form

General Guidelines:

  • The course is career related as verified by the appropriate supervisor. Electives, which are part of a degree program, are permitted with the supervisor’s approval.
  • There is a reasonable expectation that the University will benefit from the employee’s participation in this program.
  • All courses are taken at fully accredited colleges or universities. This may include taking a credit bearing, distance-learning course from a fully accredited institution. Exceptions are considered when the employee presents good cause in writing and the appropriate University designee verifies the reasons.
  • Credit-bearing courses may be undergraduate or graduate.
  • Reimbursements apply to summer, fall and spring coursework.
  • Applicants must be employed a minimum of 50%.

ROTC Faculty Reimbursement Rate

The reimbursement rate will be determined by the availability of funds, on a first-come-first-served basis.

Credit Limit: 3 – 4 credits per semester, with a fiscal year limit of 9 credits per year.

  • If the course is taken as part of an undergraduate or graduate program at the University of Connecticut, 50% of the per credit tuition costs will be reimbursed.
  • If the course is taken as part of the Credit Extension program at the University of Connecticut, 50% of the program per credit rate will be reimbursed.
  • If the course is taken at another fully accredited college or university, 50% of that institution’s tuition costs or 50% of the University of Connecticut’s tuition costs, whichever is less will be reimbursed.
  • For employees in a University of Connecticut MBA program:  Reimbursement calculations are based upon the campus you are enrolled in.  They are calculated on the Storrs-MBA per credit rate or the waivable per credit rate of the Regional Program you are attending.
  • Fees for registration, textbooks, insurance, health, breakage, or other University fees will not be considered for reimbursement.

Deadlines:

Tuition Reimbursement is a two part process. Applications are due two weeks prior to the start of classes. Administrative documentation (paid fee bill, grade report) are due at the end of each semester for which you have applied.

Documentation deadlines are as follows:

Summer: September 15
Fall Semester: January 15
Spring Semester: June 1

Application & Reimbursement Procedure:

Please Note: Applying for a tuition reimbursement is a two part process. The application is submitted at the beginning  of the semester. The documentation supporting your application (grades and fee statement) is submitted at the end of the semester.

Application Procedure

  • Employee completes the application form.
  • Employee obtains their supervisor’s signature. The supervisor’s signature indicates agreement with the statements within sections. A & B of the application.
  • Please allow adequate time for administrative procedures. Applications should be submitted to the Department of Human Resources not less than two weeks prior to the start of class. Applications not received within the two-week deadline, will be considered late and placed on a waiting list. Should funds become available, at the end of the semester due to cancellation(s), consideration will be given to late applications.
  • Human Resources will notify employee of application approval (subject to receipt of end-of-semester documentation).
  • Employee will communicate cancellations and changes in courses, tuition or employment status to Human Resources immediately.

Reimbursement Procedure

At the end of the semester the employee must forward a copy of the following documentation to Human Resources:

  1. Course Grade Report – clearly identifying the student, the institution attended, the semester, the course name, and the course grade
  2. Paid Fee Receipt – clearly identifying the student, the institution attended, the semester, the course, and amount paid for the course (paid fee receipt must be itemized and show a zero balance for the semester). Canceled checks are not an acceptable form of documentation.