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Writing an Effective Job Description (The First Step)

A job description is more than a list of the general tasks, functions and responsibilities of a position…

Recruiting Tool

A job description is a written statement that describes the work that is to be done and the skills, knowledge and abilities needed to perform the work. Each job has a description identifying the duties, qualifications, decision-making, interactions, supervision received/exercised and impact of the position. Where necessary, the description also includes special physical requirements.

Writing the Job Description

The following elements form the basis of a job description. Thinking through each of these elements will help you frame the position not only for the search process but can help you manage performance in the first year of employment and beyond.
 

Elements of a Job Description

1. General Information

Identify the job in a word or two; e.g. Program Manager.

(KSA Ex.) Problem Solving/Decision Making

Identify the job in a word or two; e.g. Program Manager.

2. Job Summary

Identify the job in a word or two; e.g. Program Manager.

(KSA Ex.) Interactions

Identify the job in a word or two; e.g. Program Manager.

3. Salary Considerations

Identify the job in a word or two; e.g. Program Manager.

(KSA Ex.) Nature of Supervision

Identify the job in a word or two; e.g. Program Manager.

4. Duties and Responsibilities

Identify the job in a word or two; e.g. Program Manager.

(KSA Ex.) Impact

Identify the job in a word or two; e.g. Program Manager.

5. General Knowledge, Skills and Abilities (KSAs)

Identify the job in a word or two; e.g. Program Manager.

6. Minimum Qualifications (Complete, as necessary)

Identify the job in a word or two; e.g. Program Manager.

7. Preferred Qualifications

Identify the job in a word or two; e.g. Program Manager.

8. Physical Requirements (Complete, as necessary)

Identify the job in a word or two; e.g. Program Manager.