Assistant Program Manager – Continuing Education

Payroll Title: UCP IV
Class Code: 0414-9084
Job Family: EDU
FLSA Code: E
Score: 456


Under the direction of a Program Manager, develops, markets and administers non-credit course seminars, workshops and/or conferences offered statewide, in assigned areas of responsibility and program specialties.


  1. Conducts needs assessments, determines probability of success of proposed programs, and selects and develops programs in response to needs.
  2. Supervises and distributes work to support staff and/or professional staff in order to implement arrangements and insure compliance with state schedules and commitments of assigned programs.
  3. Recruits and interviews instructors, negotiates salaries and may observe and evaluate instructional performance and advise instructors regarding improvements.
  4. Prepares program budgets for approval of Program Manager and, develops enrollment projections and breaks-even estimates; assists in preparing financial statements for condition of each program in assigned area of responsibility.
  5. Conducts promotional activities such as advertising, catalogs and mailings designed to generate enrollment.
  6. Conducts and/or supervises on-site administration for programs, including registration and problem solving and may be responsible for collecting and accounting fees.
  7. Makes and/or supervises all necessary arrangements for programs including rooms, special material or equipment and follows up on all details for coordination and operations, maintaining liaison with appropriate on and off campus parties responsible for providing services.
  8. Performs necessary administrative duties such as correspondence and reports, including summary reports of individual programs.
  9. Analyzes enrollment trends and actively participates in long-range planning for future program needs.
  10. Identifies and recruits potential users of conferences facilities, which may require personal visits, follow-up communication and extensive travel.
  11. Administers and may assist in development of instruments for evaluation of programs.
  12. Evaluates effectiveness of programs and recommends improvements or changes to appropriate program manager.
  13. Determines most desirable location to attract the largest number of participants.
  14. Performs related duties as required.


  1. Bachelor’s degree, preferably in field appropriate to the program specialty.
  2. Excellent written and oral communication skills.
  3. Willingness to work irregular and flexible hours and to travel statewide.
  4. Initiative and capacity for innovative programming ambition.


  1. Some knowledge of the principles of adult education.
  2. Some knowledge of business principles.

Date Created: 9/17/99