Employee Domestic Travel – Storrs & Regionals

Dear Colleagues:

Governor Lamont issued Executive Order 9C that further modifies the requirements associated with individual travel to states and countries that continue to experience high rates of COVID-19 transmission. The University has released updated travel guidance that will apply to all faculty and staff when returning to Storrs and Regional campuses. Separate guidance will be issued to employees at UConn Health. This guidance does not address the University and UConn Health’s policy with respect to the approval process for business travel to high-risk countries.

The updated guidance will implement stricter protocols at the University than those required by Executive Order 9C and the travel and return to work advisory issued by the Department of Public Health. We are taking this step to protect public health and ensure the safety of our faculty, staff, students, and our community.  We are appreciative of the cooperation you have demonstrated and your commitment to the success of the new academic year at UConn.

Sincerely,

Christopher Delello

Chief Human Resources Officer

 

UPDATED TRAVEL AND RETURN TO WORK GUIDANCE

September 21, 2020

Attn: UConn Storrs & Regional Employees Only

Following the issuance of the Governor’s Executive Order, UConn issues the following updated travel guidance.

This guidance applies to all UConn employees (including Graduate Assistants) at Storrs and the Regional Campuses required to be on campus within two weeks following return from personal or business travel to an Affected State[1] or an Affected Country[2]. This guidance does not apply to employees who spent less than 24 hours in an Affected area.

This guidance does not apply to employees who are telecommuting, unless they are directed to return to campus within 14-days of returning from an Affected State or Country. This guidance does not address the University and UConn Health’s approval process for business travel to high-risk countries. Separate guidance exists for employees at UConn Health.

Domestic Travel to an Affected State

  • Employees must complete the Domestic Travel Form for travel to an Affected State;
  • Employees must schedule a test for COVID-19 as soon as possible following their return to Connecticut and prior to returning to work. Employees must self-quarantine upon return to Connecticut and until receiving a negative COVID-19 test result. The COVID-19 test expense will be paid by the employee;
  • Employees must complete the State of Connecticut Travel Form and file their COVID-19 test result with the Commissioner of the Department of Public Health;
  • Upon receipt of a negative COVID-19 test result and notification to the Department of Public Health, employees will be relieved of the state’s quarantine requirement and eligible to return to campus; employees must also alert hr@uconn.edu of a negative test result before returning to work.
  • Employees must adhere to the following on-campus guidance for 14 days following return from an Affected State, even following the report of a negative COVID-19 test: (i) wear a mask at all times while present on UConn campuses, (ii) consume food and beverages in isolation from other employees, staff and visitors, (iii) take your temperature prior to arrival for work, and (iv) self-quarantine while not at work;
  • Within 5-7 days following your return to work (if within 14 days of your last date in an Affected State) you are required to schedule a second COVID-19 test and if the result of the second COVID-19 test is negative you will be permitted to continue working. This test will be at no expense to the employee. Please contact hr@uconn.edu, identify your situation, and you will be instructed on how, when, and where your test will be administered; and
  • Employees will be required to utilize vacation leave for any period of self-quarantine required as a result of travel to an Affected State. If the employee does not have enough vacation leave the employee will be placed on an unpaid leave of absence for the balance of any self-quarantine period.

If an employee has traveled to a state or country that becomes an Affected State while they are present in such state and it is within 14 days of their return to Connecticut, such employee shall be required to notify Human Resources, fill out the Domestic Travel Form, and follow the DPH procedures for travel to an Affected State.

Important Note:

If an individual makes the decision to forgo a COVID-19 test following travel to an Affected State, such employee will be required to self-quarantine for a period of 14 days from the date of their last contact with an Affected State. The employee will be required to utilize personal and vacation leave for the period of self-quarantine. If the employee does not have enough personal or vacation leave, the employee will be placed on an unpaid leave of absence for the balance of any self-quarantine period. All re-entry dates will be coordinated by the employee with HR and the employee’s manager.

International Travel to an Affected Country[3]

  • Employees must schedule a test for COVID-19 as soon as possible following their return to Connecticut and prior to returning to work. Employees must self-quarantine upon return to Connecticut and until receiving a negative COVID-19 test result. The COVID-19 test expense will be paid by the employee;
  • Employees must complete the State of Connecticut Travel Form and file their COVID-19 test result with the Commissioner of the Department of Public Health;
  • Upon receipt of a negative COVID-19 test result and notification to the Department of Public Health, employees will be relieved of the state’s quarantine requirement and eligible to return to campus; employees must also alert hr@uconn.edu of a negative test result.
  • Employees must adhere to the following on-campus guidance for 14 days following return from an Affected Country, even following the report of a negative COVID-19 test: (i) wear a mask at all times while present on UConn campuses, (ii) consume food and beverages in isolation from other employees, staff and visitors, (iii) take your temperature prior to arrival for work, and (iv) self-quarantine while not at work;
  • Within 5-7 days following your return to work (if within 14 days of your last date in an Affected Country) you are required to schedule a second COVID-19 test and if the result of the 2nd COVID-19 test is negative you will be permitted to continue working. This test will be at no expense to the employee. Please contact hr@uconn.edu, identify your situation, and you will be instructed on how, when, and where your test will be administered; and
  • Employees will be required to utilize vacation leave for any period of self-quarantine required as a result of travel to an Affected Country. If the employee does not have enough vacation leave the employee will be placed on an unpaid leave of absence for the balance of any self-quarantine period.

If an employee has traveled out-of-state to a country that becomes an Affected Country while they are present in such country and it is within 14 days of their return to Connecticut, such employee shall be required to notify Human Resources, complete the International Travel Form, and follow the procedures for international travel to an Affected Country.

Important Note:

If an employee makes the decision to forgo a COVID-19 test following travel to an Affected Country, such employee will be required to self-quarantine for a period of 14 days from the date of their last contact with an Affected Country. The employee will be required to utilize personal and vacation leave for the period of self-quarantine. If the employee does not have enough personal or vacation leave, the employee will be placed on an unpaid leave of absence for the balance of any self-quarantine period. All re-entry dates will be coordinated by the employee with HR and the employee’s manager.

TRAVEL FOR WORK OR ON GOVERNMENT BUSINESS BY AN ESSENTIAL EMPLOYEE

An Essential Worker[4] is exempt from self-quarantine if they meet the following criteria, but will be required by UConn to comply with the guidance contained herein. To inquire whether an employee is an Essential Worker, by definition herein, please contact HR:

  • Returning to Connecticut from an Affected State or Affected Country when the travel is related to their work; or
  • State, local and federal officials traveling in their official capacity on government business; and
  • Essential Workers traveling for reasons other than work (e.g. vacation or any other personal reason) shall be required to self-quarantine or utilize the testing alternative; and
  • Essential Workers are required to complete the State of Connecticut Travel Health Form required by the Travel Advisory prior to or no later than the day of arrival.

UConn Essential Workers will be required to adhere to the following guidance:

  • Notify Human Resources and fill out UConn’s Domestic Travel Form for out-of-state domestic travel to an Affected State and if to an Affected Country, the International Travel Form, which includes your dates of travel and the date you are scheduled to return to work;
  • Schedule a test for COVID-19 as soon as possible following your return to Connecticut and prior to your return work. Upon notification of your negative test result, you may return to work following coordination with your manager;
  • Within 5-7 days following your return to work (if within 14 days of your last date in an Affected State or Country), schedule a second COVID-19 test through Human Resources; if the result of the second COVID-19 test is negative you will be permitted to continue working; and
  • Where travel by an Essential Employee is related to their UConn work or is an official traveling on government business the tests will be conducted at no expense to the employee.

EMPLOYEES WHO HAVE HAD A PREVIOUS COVID-19 POSITIVE TEST RESULT

Positive Test Result will qualify for an exception if the positive result (nucleic acid COVID-19 test, e.g. an RT-PCR test) was performed within the last 3 months prior to arriving/returning to Connecticut from an Affected State or an Affected Country and the individual has clinically recovered, has been symptom free for a period of 10 days from the onset symptoms or such positive test result if the individuals was asymptomatic. The Affected Traveler must:

An individual who had a positive test result for COVID-19 received more than 3 months prior to arriving in/returning to Connecticut will be required to follow the guidance for travel to Affected States and Affected Countries in accordance with this guidance.

Employees who fail to adhere to this Travel Guidance may be subject to disciplinary action.

[1] An Affected State is a state or territory with a COVID-19 positive case rate higher than 10 per 100,000 residents or higher than a 10% test positivity rate over a 7-day rolling average.  Affected States are listed on the Connecticut Department of Public Health (DPH) website and the list is updated each Tuesday.

[2] An Affected Country is a country for which the Centers for Disease Control and Prevention (CDC) has issued a level 3 Travel Health Notice. The CDC website lists the countries with a level 3 advisory.

[3] This guidance does not address the University and UConn Health’s policy with respect to approval process for business travel to high-risk countries.

[4] An Essential Worker is an individual who works in critical infrastructure as designated by the Cybersecurity and Infrastructure Security Agency, including students in exempt healthcare professions. An Essential Worker includes any state, local and federal official or employee traveling in their official capacity on government business.  Required military training is considered official travel on government business.

8/12/20 – Updated Travel FAQs re. Governor’s Executive Order

August 12, 2020

Dear UConn and UConn Health Colleagues,

To provide further guidance and clarification on domestic travel requirements for employees, in response to the Governor’s Executive Order, Human Resources has updated several Frequently Asked Questions. Updated or new FAQs are noted as (NEW).

Employees with additional questions may contact hr@uconn.edu.

Thank you,
Human Resources

7/28/20 – Updated Domestic Travel Guidance Communication and FAQs

July 28, 2020

Dear UConn Colleagues,

To provide further guidance and clarification on domestic travel requirements for employees, in response to the Governor’s Executive Order, Human Resources has developed several Frequently Asked Questions.pdf.

Employees with additional questions may contact or hr@uconn.edu.

Thank you,

Human Resources

7/24/20 – Updated Domestic Travel Guidance Communication

Dear UConn Employees,

On July 21st, Governor Lamont issued Executive Order No. 7III instituting a mandatory quarantine for all travelers arriving in or returning to Connecticut from states with high prevalence of COVID-19 (“Affected States”). This Order goes into effect at 12:01 a.m. on Friday, July 24, 2020.

Governor Lamont’s Executive Order updates and clarifies earlier guidance issued on June 24th. The list of Affected States requiring quarantine will be updated weekly by the state’s Department of Public Health.

It is important for employees planning a vacation that involves out-of-state travel to be aware of the state’s list of Affected States and the requirement to quarantine for up to fourteen (14) days upon their return. Most importantly, employees need to be aware of the expectations and the impact to them as a result of the decision to travel to an Affected State.

UConn and UConn Health strongly discourages employees from any non-essential out-of-state travel to Affected States at this time. While we recognize that some instance of travel to Affected States cannot be avoided, all employees and managers need to be aware of the following travel requirements. It is the obligation of employees who are thinking about traveling out of state to know if a state is an Affected State in accordance with Executive Order 7III.Requirements for any employee traveling out of state to an Affected State:

  • Employees are required to fill out a form (which can be found on the Human Resources Website) and notify their manager if they are planning to or have traveled to one of the identified Affected States.
  • If employees are able to perform the functions of their job from home, employees will be permitted to telecommute for the recommended period of quarantine following return from an Affected State.
  • Employees who travel to an Affected State for personal (as opposed to business) reasons, are unable to telecommute and are mandated by Executive Order 7III to quarantine for a period of time beyond the period of their pre-approved leave will be required to utilize any available vacation time to cover the period of their quarantine. If an employee does not have sufficient vacation time to cover the period of quarantine the employee will be placed on unpaid leave for the balance of the quarantine period. If an employee has no available vacation time to cover the period of quarantine, the employee will be placed on unpaid leave for the required period of quarantine.
  • Employees who were traveling from one of the Affected States that was not listed as an Affected State at the time the employee began their travel must notify via email or telephone their manager upon their return to Connecticut. If the employee has not yet had any paid COVID leave and cannot telecommute, such employee will be granted paid COVID leave for any required period of quarantine not to exceed ten (10) workdays.

Please note that, at this time, the state’s mandatory quarantine does not apply if an individual has spent less than twenty-four (24) hours in one or more Affected State(s) prior to arriving in Connecticut.

  • An employee may be permitted to substitute a negative COVID-19 test result taken within 72 hours prior to returning to Connecticut for a period of quarantine if UConn or UConn Health determine that the employee is unable to self-quarantine. An employee permitted to substitute the above referenced test, may be allowed to return to work subject to additional conditions by which the employee shall be required to abide.
  • An employee’s out of state travel to an Affected State that is approved, related to their work in Connecticut and such travel is on official business will be required to adhere to the same standards applicable to those unable to quarantine as noted above.

Upon return to Connecticut, employees must provide appropriate documentation (e.g., boarding passes, car rental receipts, hotel invoices, etc.) to support need for leave upon return from travel. The failure to report travel from an Affected State could result in disciplinary action and a civil penalty for failure to comply with the Executive Order 7III requirements.

Questions on domestic travel may be sent to hr-employeeresource@uchc.edu or hr@uconn.

Thank you,
Human Resources

7/2/20 – Original Employee Domestic Travel Guidance

Dear Storrs and Regional Campus Colleagues,

On June 24th, Governor Lamont announced quarantine guidance for all travelers arriving in or returning to Connecticut from several southern and western states. As the situation remains dynamic, it’s important for employees traveling out of state domestically to review the state’s most up to date guidance before departing and returning from travel. Employees should consider the impact of this guidance when considering whether to travel.

At the Storrs and regional campuses, the University has issued the following guidance for employees returning from an identified “quarantine” state:

  • Employees will be required to fill out a form and notify their manager if they are planning to or have traveled to one of the states on the domestic travel list. As the list changes frequently based on state guidance, employees should complete the form for all out-of-state travel;
  • Where possible, employees should be permitted to telecommute for the recommended period of quarantine;
  • For classified employees unable to telecommute, employees who have not previously been granted paid COVID leave will (1) be granted up to fourteen (14) days (10 paid) COVID leave. If an employee has previously been granted paid COVID leave they will be required to use any available vacation time for any period of quarantine and if the employee does not have sufficient vacation time to cover the period of quarantine then the employee will be placed on unpaid leave.;
  • For unclassified employees unable to telecommute, employees will for the period of quarantine be required to use any available vacation time or compensatory time and if an employee does not have sufficient vacation or compensatory time then the employee will be placed on unpaid leave.

To ensure accurate tracking, employees must upon return, provide appropriate documentation (e.g. boarding passes, car rental receipts, hotel invoices, etc.) to support the need to provide leave upon return from travel.

Employees, classified or unclassified, who were traveling from one of the states listed at the time of the Governor’s travel guidance was issued and any updates thereto should notify their manager upon their return to Connecticut and if they have not already had paid COVID leave and cannot telecommute they will be granted paid COVID leave for the period of quarantine up to ten work days.

The failure to report travel from a quarantine identified state could result in disciplinary action.

Employees returning to campus from out of the state for the start of the fall semester should incorporate the potential for a quarantine period into their travel plans.

Questions on domestic travel may be sent to hr-communications@uconn.edu.

Thank you,

Human Resources