Employee Separation Guidelines for Supervisors

  • blue circle #1 Facilitate Completion of the Separation Checklist.

    The supervisor of a departing employee is to facilitate the completion and return of a separation checklist, by the departing employee, within 2 weeks of the employee’s separation.

  • blue circle #2 Review the Completed Checklist.

    The supervisor then reviews the completed checklist for acceptance, preferably within 1 business day of completion. Should any items of concern arise from the checklist, the supervisor should discuss/resolve these items with the departing employee immediately.

  • blue_circle3 Forward an Electronic Copy to Appropriate Departments.

    Once the checklist has been reviewed and accepted by the supervisor, the supervisor must then auto-forward an electronic copy of the checklist to departments who are also affected by the separation (e.g. UITS, EH&S, HR, & FSLR).

  • blue_circle 4 Provide a Copy to the Departing Employee.

    The supervisor must also provide a copy of the accepted checklist to the departing employee. The departing employee should retain this copy for their personal records.


Please Note: In the case of involuntary termination, supervisors must complete the checklist for the employee and follow-up with Faculty & Staff Labor Relations should there be any items of concern.