Facilities and Space Planner

Payroll Title: UCP IX
Class Code: 0953-09089
Job Family: FAC
FLSA Code: E
Score: 662


Under general direction of an administrator, performs complex statistical, spatial and graphic data analysis and provides a high level of coordination and technical services for the planning and development of University projects associated with renovations and new construction. Incumbents in this position are required to develop, implement and maintain a strategic space information system that assures accurate physical space utilization and inventory and serve as the primary resource for all technical problems and questions regarding the management and analyses of data used in capital and space planning.


  1. Manages, maintains and updates a complex computerized asset management system and databases to facilitate and expedite the usability, accuracy, integrity and availability of data for campus planning and space utilization purposes.
  2. Coordinates the development of space inventory data; manages information to analyze current space and campus planning. Makes recommendations to integrate into master plan, strategic plan and facilities planning issues.
  3. Performs needs assessments for determining actual facilities, land use and space characteristics; develops space utilization recommendations and solutions to unique project planning, engineering and administrative problems as needed.
  4. Assists with developing draft capital budget requests for facilities related to renovation, maintenance and construction projects.
  5. Supervises and trains professional technical staff; oversees work and coordinates daily workflow in office. Provides direction to team members on project plans and leadership in training staff; sets priorities and makes changes as appropriate to optimize resources and meet deadlines.
  6. Periodically inspects projects to ensure availability of space and accurate inventory; conducts monthly space audits to determine space needs and priorities for required changes to allow work progress in a sequential order.
  7. Acts as a liaison with University offices, officials and personnel regarding accuracy of data and details of project requirements; works with users and management to obtain information and develop an understanding of needs; recommends solutions utilizing technology.
  8. Responds to various requests for reports and documentation concerning the functional use of facilities and space to assist University in short and long range planning.
  9. Initiates and distributes surveys to collect space data including on and off campus building floor information and departmental room assignments in order to update the space inventory database. Conducts impact or space utilization studies for campus clients.
  10. Establishes and implements methods, systems and procedures to systematically collect, update and measure data integrity related to project planning, design and construction of facilities.
  11. Manages data and construction documents including campus space standards, drawings, specifications, campus maps, off campus leases, records and correspondence. Assists with the review of construction documents prepared by others.
  12. Prepares plans for Master Plan of physical facilities which identify major land uses, building sites, location of utilities, flood control, parking and transportation, open and recreational spaces, community and residential impact.
  13. Keeps abreast of technological developments, which are related to the development or modification of computerized systems; reviews, evaluates, and recommends support tools, software and related technology.
  14. Works with vendors, users and technical staff to develop requirements for computerized systems and procedures; coordinates education, user documentation and the handling of day to day problems.
  15. Performs related duties as required.


  1. Bachelor’s degree in architecture, urban design, urban planning, environmental studies, building construction technology or a closely related field.
  2. Five years experience in space planning and design management of buildings.
  3. Demonstrated knowledge, skill and ability to manage computer-based facilities and space management systems, including use of GIS and CAD.
  4. Thorough knowledge of the principles, practices and methods of Space Management.
  5. Strong organizational and time management skills including the ability to meet deadlines and work under pressure.
  6. Basic knowledge of building codes; ability to inspect and determine the adaptability and cost of renovation of existing structures; knowledge of related state and federal regulations and statutes.
  7. Excellent interpersonal and communication skills including the ability to work effectively with vendors, staff and users at all levels.
  8. Wide ranging skills in such areas as planning, leadership, decision-making and administration.
  9. Ability to provide study reports, technical documentation, papers and/or project plans for technical staff members.


  1. Significant depth and breadth of knowledge of the FAMIS asset management system or similar space information systems.
  2. Considerable knowledge of University facilities, space inventory and management.
  3. In-depth knowledge of AutoCAD, Archibus, Adobe Photoshop, Web-Editing, Microsoft Office and Windows products.
  4. Ability to read, understand and interpret blueprints.
  5. Technical experience in database systems development and maintenance.

Scored: 01/12/07