University of Connecticut University of UC Title Fallback Connecticut

Life Events – Employees

WHAT TO DO IF YOU HAVE…

Experienced a Life Event or Workplace Injury.

Experiencing Life Events

Should you be experiencing a life event, or you have recently experienced a life event or workplace injury, review your benefits status to determine if any changes need to made.

Get started by reviewing an item to the left that best reflects your situation or circumstance and then, should you need further support, contact Human Resources at 860-486-3034 or at hr@uconn.edu.

WHAT TO DO IF YOU’VE…

Had a baby.

Congratulations on the new addition to your family! There are a few steps you can take with your health insurance and other employee benefits to help ensure a smooth start.

 

blue circle #1 Review your current benefit elections.

You have 31 days to add your child to your medical and/or dental coverage through the Benefits self-service module in CORE-CT under Life Events. An eBenefits Job Aid is available should you need assistance.

blue circle #2 Consider changing your tax withholding.

For most, adding a dependent affects the amount of tax you pay. You may wish to consult a financial counselor to discuss your situation. You can change your tax withholdings through the Payroll self-service module in CORE-CT. A listing of the State Tax Withholding Codes is available should you need assistance.

blue circle #3 Consider updating your beneficiary information.

Life Insurance
You can view your life insurance beneficiaries through the Benefits self-service module in CORE-CT under Benefits Summary by clicking Life. To change your life insurance beneficiary, you must request a form, which you can do through the Benefits self-service module in CORE-CT under Life Events.

Retirement
To update the beneficiaries you have on file with the Retirement Services Division of the Office of the State Comptroller, complete a CO-999 and submit it to UConn Human Resources. If you are enrolled in the Alternate Retirement Program, or a 403b or 457 retirement savings program, beneficiary change forms are available here under Forms.

blue circle #4 Think about enrolling in the Dependent Care Assistance Program (DCAP).

DCAP allows you to use pre-tax dollars to pay for qualified dependent care expenses. Information about DCAP is available here.

blue circle #5 Know your rights under the Family & Medical Leave Act.

If you will be taking a leave of absence, visit the Family and Medical Leave website.

blue circle #6 Visit the Work/Life website for important resources available to working parents.

The Work/Life website includes information about breast feeding at work, including the Lactation Policy and a listing of the lactation rooms on our campuses, and information about childcare and parenting resources.

blue circle #7 Be aware of the automatic extension of your tenure clock.

If you are a tenure-track faculty member, you qualify for an automatic extension of your tenure clock. Human Resources will automatically update your records to reflect the extension.

blue circle #8 Review the supplemental benefits offered.

Read about the options available to help you save for retirement, secure life, auto and home insurance, and protect you and your family with long-term care and disability coverage. Information is available here.

WHAT TO DO IF YOU’RE…

Getting Married.

Congratulations on your wedding! Once the ceremony and celebrations are over, you’ll want to think about making changes to your benefits and personal information.

blue circle #1 Review your current benefit elections.

You have 31 days from the date of your marriage to add your spouse and eligible stepchildren to your coverage through the Benefits self-service module in CORE-CT under Life Events. An eBenefits Job Aid is available should you need assistance.

blue circle #2 Consider changing your tax withholding.

For many, getting married affects the amount of taxes they pay. You may wish to consult a financial counselor to discuss your situation. You can change your tax withholdings through the Payroll self-service module in CORE-CT. A listing of the State Tax Withholding Codes is available should you need assistance.

blue_circle3 Update your beneficiaries.

Life Insurance
You can view your life insurance beneficiaries through the Benefits self-service module in CORE-CT under Benefits Summary by clicking Life. To change your life insurance beneficiary, you must request a form, which you can do through the Benefits self-service module in CORE-CT under Life Events.

Retirement
To update the beneficiaries you have on file with the Retirement Services Division of the Office of the State Comptroller, complete a CO-999 and submit it to UConn Human Resources. If you are enrolled in the Alternate Retirement Program, or a 403b or 457 retirement savings program, beneficiary change forms are available here under Forms.

blue_circle 4 If you change your name or address, be sure to update your records.

First contact the Social Security Administration to change your name. It’s important that the name on your social security card match the name on your payroll record. You can update your name, address, phone number and emergency contacts using the Personal Information self-service module in CORE-CT.

blue_circle 5 Review the supplemental benefits offered.

Read about the options available to help you save for retirement, secure life, auto and home insurance, and protect you and your family with long-term care and disability coverage. Information is available here.

WHAT TO DO IF YOU’RE…

Getting Legally Separated or Divorced.

With this change in your marital status comes additional responsibilities under your control.

blue circle #1 Review your current benefit elections.

Your former spouse and your stepchildren are no longer eligible dependents for medical and dental coverage as of the first of the month following the legal separation or divorce. You have 31 days following your divorce or legal separation to remove your former spouse and stepchildren from coverage through the Benefits self-service module in CORE-CT under Life Events. An eBenefits Job Aid is available should you need assistance. A COBRA notice will be sent to your former spouse and stepchildren at the address on file for them. Information about COBRA is available here. You have access to review and update the address on file for your former spouse and stepchildren through the Benefits self-service module in CORE-CT under Dependent/Beneficiary Coverage. Click on the name, review the address, and click edit on the bottom of the screen to enter and save a new address.

blue circle #2 Consider changing your tax withholding.

For many, getting legally separated or divorced affects the amount of taxes they pay. You may wish to consult a financial counselor to discuss your situation. You can change your tax withholdings through the Payroll self-service module in CORE-CT. A listing of the State Tax Withholding Codes is available should you need assistance.

blue circle #3 Update your beneficiaries.

Life Insurance
You can view your life insurance beneficiaries through the Benefits self-service module in CORE-CT under Benefits Summary by clicking Life. To change your life insurance beneficiary, you must request a form, which you can do through the Benefits self-service module in CORE-CT under Life Events.

Retirement
To update the beneficiaries you have on file with the Retirement Services Division of the Office of the State Comptroller, complete a CO-999 and submit it to UConn Human Resources. If you are enrolled in the Alternate Retirement Program, or a 403b or 457 retirement savings program, beneficiary change forms are available here under Forms.

blue circle #4 If you change your name or address, be sure to update your records.

First contact the Social Security Administration to change your name. It’s important that the name on your social security card match the name on your payroll record. You can update your name, address, phone number and emergency contacts using the Personal Information self-service module in CORE-CT.

blue circle #5 Consider speaking with an Employee Assistance Program (EAP) counselor.

If your legal separation or divorce is causing you problems on or off the job, call an EAP representative for free confidential counseling and referral services. Information is available on the EAP website.

WHAT TO DO IF YOU’RE…

Changing your address.

It’s important to have a valid, current address on file to ensure you continue to receive important benefits information, retirement information and tax forms.

blue circle #1 Change your address using the Personal Information self-service module in CORE-CT.

Your updated address will automatically be sent to the medical, prescription drug, and dental carriers. If you are enrolled in supplemental benefits, contact the carriers directly. Contact information is available here.

blue circle #2 If you move to or out of Connecticut, the medical options available to you will change.

Contact Human Resources at benefits@uconn.edu or by telephone at (860) 486-3034 for information about the options available to you.

WHAT TO DO IF YOUR…

Child has reached 19 or 26 years of age.

When your child reaches 19 or 26 years of age, there are certain benefits changes that will automatically be made.

blue circle #1 What happens when your child reaches 19 years of age.

On the first of the month following your child’s 19th birthday, s/he is no longer eligible for state subsidized dental benefits unless s/he is certified as disabled though the medical insurance carrier prior to reaching age 19. Your child will automatically be removed from dental coverage and a COBRA notice will be sent addressed to your child at the address on file for your child. COBRA allows your child to continue dental coverage for up to 36 months immediately following the loss of coverage at COBRA rates, which include a 2% administrative fee. More information, including rates, is available at COBRA Coverage.

If your child does not receive a COBRA notice by the 15th of the month following the month of his/her 19th birthday, contact the HR Service Desk at (860) 486-3034.

NOTE: If your child is permanently disabled, it’s important for you to work with your medical insurance carrier to have the disability certified in advance of your child’s 19th birthday. Contact your medical carrier directly and follow the procedures for medical certification. The certification process can be a lengthy one. Verify with your medical carrier the best time to start the application process. If your child is participating in dental only, contact hr@uconn.edu prior to your child’s 19th birthday to determine how to medically certify your child as disabled.

 

blue circle #2 What happens when your child reaches 26 years of age.

On the first of the month following your child’s 26th birthday, s/he is no longer eligible for state subsidized medical benefits unless s/he is certified as disabled. Your child will automatically be removed from coverage and a COBRA notice will be sent addressed to your child at the address on file for your child. You may continue the coverage for up to 36 months immediately following the loss of coverage at COBRA rates, which include a 2% administrative fee. More information, including rates, is available at COBRA Coverage.

If your child does not receive a COBRA notice by the 15th of the month following the month of his/her 26th birthday, contact the HR Service Desk at (860) 486-3034.

WHAT TO DO IF…

There has been a death in your immediate family.

The Employee Assistance Program (EAP) offers free confidential counseling and referral services to assist you during this difficult time. We encourage you to speak with an EAP counselor and access the information that is available at the EAP website.

blue circle #1 If the family member was on your medical and/or dental coverage, provide a copy of the death certificate to Human Resources, who will automatically remove him or her from your coverage.

blue circle #2 If your family member is a beneficiary on your life insurance and/or retirement, you will need to update your beneficiaries.

Life Insurance
You can view your life insurance beneficiaries through the Benefits self-service module in CORE-CT under Benefits Summary by clicking Life. To change your life insurance beneficiary, you must request a form, which you can do through the Benefits self-service module in CORE-CT under Life Events.

Retirement
To update the beneficiaries you have on file with the Retirement Services Division of the Office of the State Comptroller, complete a CO-999 and submit it to UConn Human Resources. If you are enrolled in the Alternate Retirement Program, or a 403b or 457 retirement savings program, beneficiary change forms are available here under Forms.

blue circle #3 If your family member is named as your emergency contact, you will need to update your record in CORE-CT under Personal Information.

blue circle #4 Consider changing your tax withholding.

You may wish to consult a financial counselor to discuss your tax situation. You can change your tax withholdings through the Payroll self-service module in CORE-CT. A listing of the State Tax Withholding Codes is available should you need assistance.

WHAT TO DO IF…

You are leaving your position at the University.

This information is intended to provide you with resources, links and points of contact to complete this important transition.

blue circle #1 If you are voluntarily leaving your position, it’s important to notify your Department

For certain employees, there are guidelines for how much notice to provide. Please reference Voluntary Resignation in Good Standing Notice Requirements.

blue circle #2 Review what happens to your benefits if you are leaving state service prior to retirement.

Please reference Benefits After Termination of Employment (Non-Retirement/Non-Transfer).

blue circle #3 Review what happens to your accrued leaves by referencing the appropriate link below:

blue circle #4 Review the Post State Employment Provisions of the State Code of Ethics list on the Office of Audit, Compliance & Ethics (OACE) website.

blue circle #5 Complete an Exit Interview Survey.

blue circle #6 If you have questions about the amount or date of your final paycheck, contact the UConn Payroll Department at (860) 486-2423.

Please note that final paychecks are physical checks that get delivered to your department. Contact the UConn Payroll Department if you want to make alternate arrangements to pick up or mail your final check.

blue circle #7 Review the following helpful links as appropriate.

blue circle #8 Departing Employee Last Day Checklist

WHAT TO DO IF…

You or Your Spouse Have Reached 65.

Age 65 is a milestone birthday when it comes to Medicare-eligibility.

If you are an active employee, and you and/or your spouse are eligible for Medicare, you do NOT need to enroll in Medicare Part B while enrolled in the active state plan. The active state plan is primary. If you choose to enroll in Medicare Part B, you will pay a premium for that coverage. The State does not reimburse Medicare Part B premiums for employees or dependents enrolled in the active plan.

Medicare Part A does not typically have a premium cost associated with enrollment. There is no harm in automatically enrolling in Medicare Part A when you or your spouse become eligible.

When you drop or otherwise lose your active employee state coverage (i.e. upon retirement), you will have a limited time to sign up for Medicare Part B with no penalty. If you are eligible for enrollment on the State’s retiree plan, you will be required to enroll in Medicare Part B at that time. You must submit a copy of your Medicare card to the Office of the State Comptroller’s Retirement Health Unit for reimbursement of your and/or your spouse’s Medicare Part B premium.

WHAT TO DO IF YOU…

Lose Your Health Coverage Through Another Source.

You have 31 days following the loss of coverage through another source to enroll yourself and your eligible family members in the State of Connecticut health coverage through the Benefits Self-Service Module in CORE-CT under Life Events. An eBenefits Job Aid is available should you need assistance.

If you have a future-dated loss of coverage, contact Human Resources at benefits@uconn.edu or (860) 486-3034.

WHAT TO DO IF…

Your Spouse or Eligible Child Loses Health Coverage Through Another Source.

You have 31 days following the loss of coverage through another source to enroll your spouse or eligible child in the State of Connecticut health coverage through the Benefits Self-Service Module in CORE-CT under Life Events. An eBenefits Job Aid is available should you need assistance.

If the loss of coverage is in the future, contact Human Resources at benefits@uconn.edu or (860) 486-3034.

WHAT TO DO IF…

You Experience a Work-Related Injury or Illness.

It’s important to understand how Workers’ Compensation works.

blue circle #1 Workers’ Compensation provides payment of medical expenses and lost wages for employees’ who suffer a work-related injury or illness. For non-emergencies, the first step is to immediately report your injury to your supervisor and together complete the WC207 – DAS First Report of Injury.

 

blue circle #1 If your illness or injury requires medical treatment, you must receive those services from providers in the State of Connecticut Workers’ Comp PPO Network.


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