Payroll Title: UCP V
Class Code: 0565-9085
Job Family: FIS
FLSA Code: E
Under the supervision of designated supervisor is responsible for independently performing a full range of routine procurement duties involving the purchase of assigned commodities requiring specialized technical expertise in limited areas.
GUIDELINES FOR USING THE POSITION
The focus of this entry level position is on performing routine procurements with little direct supervision, thus providing relief for the team leader (Purchasing Agent II) and enabling the Purchasing Agent II to effectively perform tasks related to the procurement of more complex and technically sophisticated commodities. The Purchasing Specialist differs from the Purchasing Agent II in variety of commodities assigned including those assigned to the Purchasing Specialist and in actuality the Purchasing Agent II delegates some of his/her assignments to the Purchasing Specialist.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
- Reviews Limited Value Purchase Orders and purchase requisitions for assigned commodities for accuracy; determines correct method for procuring goods and services in accordance with state statutes, rules and regulations, policies and procedures.
- Authorizes Limited Value Purchase Orders within specified dollar limits.
- Solicits competitive bids from vendors within specified dollar limits; assists in developing specifications to clearly define precise product requirements; develops special terms and conditions to protect the University’s interests relative to contractual obligations.
- Evaluates sources that can provide essential goods and services to support the University’s needs; analyses and interprets price trends and market conditions which affect assigned commodities and makes recommendations to team leader or Assistant Director.
- Monitors vendor and product performances to ensure compliance with contractual obligations; develops vendor database and continually maintains and updates this list to reflect changes relative to new techniques discontinued capabilities, new services added and salient information relative to past vendor performance.
- In area of assigned commodities, recommends procedures to requesting departments that will accomplish their goals in the most cost-effective manner.
- Provides staff training for Clerk Typists, Senior Clerks and Purchasing Assistants on the buying team; provides training for clients relative to state and university purchasing policies and procedures.
- Acts as team leader for the acquisition of all assigned commodities during the absence of the Purchasing Agent II.
- Assists team leader with annual performance evaluations for team members.
- Serves as a liaison between the University, the State Bureau of Purchases and the Department of Public Works.
- Negotiates settlements as necessary to resolve disputes arising from the purchase of assigned commodities. e.g., product replacements, acceptance of damaged goods with price concessions, out-of-warrant product failures, additional vendors services, etc.
- Performs related duties as required.
MINIMUM ACCEPTABLE QUALIFICATIONS
- Bachelor’s degree in discipline appropriate to assigned commodities and one year professional experience in a comparable environment OR equivalent combination of education and experience which includes at least 4 years directly related purchasing experience in a comparable environment.
- Thorough knowledge of State procurement laws relative to assigned commodities.
- Comprehensive working knowledge of topics specific to assigned commodities.
- Ability to analyze complex proposals.
Date created: 1/10/90