University of Connecticut University of UC Title Fallback Connecticut

Special Payroll Manual

Use these resources to ensure your work is consistent with university-wide standards.
Select a button below and its corresponding category to access any Special Payroll questions to use during the hiring process.

Regulatory Framework

The regulations governing the Special Payroll are based on two statutory sources:

CGS10a-20 and CGS10a-108(a) governing the appointment of professional staff at the University.

Under these statutes, the University uses the Special Payroll for certain types of short term, temporary, seasonal, and, part-time professional staffing needs.

Temporary services typically involve less than six months of continuous employment.

A temporary appointment may afford an employee the opportunity to purchase optional State employee health insurance at group rates.

Eligible employees who are extended beyond six months may be offered affordable medical insurance in accordance with the Affordable Care Act (ACA).

For more information please contact:

Email: Human Resources
Phone: (860) 486-3034
Fax: (860) 486-0378

Uses and Restrictions

  1. The University uses Special Payroll for certain types of short term, seasonal, part-time or temporary professional staffing needs.
  2. Temporary services typically involve less than six months of continuous full time employment.
  3. Special Payroll Authorization Requests should not exceed 6 months duration within one appointment.
  4. All Non-Teaching Special Payroll Authorization Requests require an hourly rate along with an anticipated weekly number of hours to be worked.
  5. Retired state employees who are employed for specific purposes related to their expertise and who will not exceed the statutory limit of 120 days per calendar year can be employed on Special Payroll.
  6. Individuals who are hired on a recurring basis to teach non-credit courses can be appointed on Special Payroll.
  7. Special Payroll may not be used to cover permanent or contractual end-date work normally done by bargaining unit members.
  8. Undergraduate students may not be hired on Special Payroll.
  9. Work on Special Payroll must be of a professional nature.
  10. Part-time university employees may not be paid on Special Payroll for work considered to be part of their regular responsibilities. (For example, a half-time faculty member may not be paid on Special Payroll to teach a second half-time appointment.)
  11. UConn employees in non-exempt positions may not hold a second appointment on Special Payroll due to Fair Labor Standards Act (FLSA) considerations.
  12. When classes are in session, a Graduate student with a 100% assistantship must receive written approval from the Graduate School prior to accepting a Special Payroll appointment (see GA Supplemental Employment Approval form).

Please contact Payroll at, (860) 486-2423 for assistance and guidance on the hiring of international graduate students and Graduate Assistants on the Special Payroll.

Please contact Human Resources at, (860) 486-3034 for assistance and guidance on the use of Special Payroll.

Graduate Assistant and Graduate Student Titles FAQs

Titles, Definitions and Uses

SPAR Process Outline

Clone a SPAR Request

Data Change Help

Compensation & Deadlines

Current Adjunct Rates (as of July 1, 2017)

Credits Stipend 2% Increase
1 $1,556.00 $1,587.12
2 $3,112.00 $3,174.24
3 $4,668.00 $4,761.36
4 $6,224.00 $6,348.48
5 $7,780.00 $7,935.60
6 $9,336.00 $9,522.72
7 $10,892.00 $11,109.84
8 $12,448.00 $12,696.96

Graduate Student Technician (winter intersession, May Term, summer session research appointments only)

Please use the following link to Payroll’s website to assist in calculating the correct biweekly stipend and total allotment for the duration of a graduate student’s research appointment http://payroll.uconn.edu/PY/for_departments/special_grad_calculator.php

Special Payroll 2018 Dates and Deadlines

Semester Start Date End Date Due in SPAR with UH/VP Approval
To Receive SPAR Approval By Due in SmartHR First Check
Last Check
Winter Intersession Non-Faculty 12/26/2017 1/16/2018 10/19/2017 11/16/2017 12/11/2017 1/19/2018 (8 days) 2/2/2018 (8 days)
Winter Intersession Full-time Faculty 1/3/2018
Spring 1/16/2018 5/8/2018 10/26/2017 12/7/2017 12/29/2017 2/2/2018 (3 days)  5/25/2018 (8 days)
Summer 5/23/2018 8/222018 3/5/2018 4/6/2018 4/30/2018 6/8/2018 (2 days)  9/14/2018 (4 days)
Fall 8/27/2018 12/19/2018 5/25/2018 7/6/2018 8/3/2018 9/14/2018 (4 days)  1/4/2019 (9 days)

*Full Summer dates noted above from 5/23/18-8/22/18 are typically used for Faculty or Graduate Students performing research during the summer. If starting prior to 5/29/18, please follow the May Term SPAR submission dates instead.

Summer Sessions 2018 Dates and Deadlines

Semester Session Dates Due in SPAR with UH/VP Approval
To Receive SPAR Approval By Faculty Due in SmartHR Non-Faculty Due in SmartHR First Check
Last Check
May Term 5/7/1/-5/28/18 3/2/2018 3/30/2018 5/11/2018 4/27/2018 5/25/2018 (4 days)  6/22/2018 (2 days)
Summer Session 1 5/29/18-7/2/18 3/16/2018 4/26/2018 6/6/2018 5/25/2018 6/22/2018 (8 days)  7/20/2018 (7 days)
Alt Session 1 5/29/18-7/9/18 3/16/2018 4/26/2018 6/6/2018 5/25/2018 6/22/2018 (8 days)  8/3/2018 (2 days)
Summer Session 2 7/9/18-8/13/18 4/23/2018 5/30/2018 7/18/2018 7/6/2018 8/3/2018 (9 days)  8/31/2018 (7 days)
Alt Session 2 7/9/18-8/20/18 4/23/2018 5/30/2018 7/18/2018 7/6/2018 8/3/2018 (9 days)  9/14/2018 (2 days)
Summer Session 3 5/7/18-8/27/18 3/2/18 3/30/2018 5/11/2018 (variable) 5/11/2018 (variable) 5/25/2018 (variable) 9/14/2018 (variable)

 

Intersession Faculty Compensation

Credits     Must Minimally Earn Up to % for faculty’s annual salary (if at or above $84,875) OR double the minimum adjunct rate (whichever is greater) But no Greater Than % Professor Average Salary ($136,468.29)
1 Credit $1,700.00 3.6667% $3,112.00 3.6667% $5,162.97
2 Credits $3,400.00 7.3333% $6,224.00 7.3333% $10,325.80
3 Credits $5,100.00 11.0007% $9,336.00 11.000% $15,488.77
4 Credits $6,800.00 14.667% $12,448.00 14.667% $20,652.16