Sponsored Programs Team Leader

Payroll Title: UCP X
Class Code: 1040-09090
Job Family: FIS
FLSA Code: E
Score: 688


Under the general direction of the Executive Director of the Office for Sponsored Programs (OSP) or their designee, this job specification is accountable for providing management of an OSP team charged with the provision of pre and post award services to faculty and staff in an efficient, effective and professional manner.


This specification is intended to provide day-to-day guidance and supervision of an assigned OSP team, as opposed to one-to-one supervision.  Incumbents are accountable for the quality of unit work, development of standards, prioritization of assignments, and the evaluation of unit output.  Incumbents of this position may be required to participate in the provision of unit services in an effort to maintain efficiency, but the primary function of this position rests in the supervision of team members and the services provided.  The incumbents of this specification are expected to interact with constituents utilizing excellent interpersonal skills and communication skills and be collegial and respond in a professional and timely manner.  This job specification is intended for use specifically in the Office of Sponsored Programs.


  1. Assesses the team workload and schedules, assigning and prioritizing tasks for team members to ensure priority items are given close attention and deadlines are met.
  2. Hires, trains, supervises and evaluates staff.
  3. Ensures the assigned team meets changing priorities and goals.
  4. Serves as a member of the leadership team, participates in the establishment of Office goals.
  5. Reviews written procedures and activities to ensure adherence to all applicable policies and procedures.
  6. Assists the Executive Director or their designee in resolving unusual or sensitive problems with grant or contract activity.
  7. Works closely with auditors to respond to questions and findings regarding account and service activity.
  8. Serves as an expert resource to departmental research administrators, faculty, and others in such areas as interpreting policies, regulations and statutes, analyzing needs and resolving complex, rare and unusual problems as they arise.
  9. Keeps current with industry best practice, federal and state law, and sponsoring agencies’ policies as they pertain to Sponsored program activity.
  10. Keeps current with relevant University and departmental electronic systems and applications.
  11. Motivates team members in an effort to foster a collegial, effective work environment.
  12. Serves as liaison between University administration, faculty and granting agencies, particularly regarding complex issues.
  13. Reviews sponsored project proposals, agreements, and awards to ensure they align with University policies as well as sponsor guidelines and regulations.
  14. Manages awards including account set-up, account reconciliation, financial reporting, and closeout.
  15. Participates in national and local meetings, seminars and workshops in the area of research.
  16. Monitors and assesses grant or contract activity and records for conformance with reporting requirements, budgets and timetables; taking the appropriate measures to notify relevant parties and provide strategies for resolution as appropriate.
  17. Performs related duties as required.


  1. Bachelor’s degree and at least 5 years of years of progressively responsible experience in research administration
  2. Extensive knowledge of federal regulations, sponsor guidelines, and the Federal Office of Management and Budget (OMB) circulars as they relate to sponsored program activity
  3. Excellent organizational and time-management skills
  4. Ability to work effectively within tight timelines and deadline pressure
  5. Excellent oral and written communication and interpersonal skills, with a demonstrated ability to work collaboratively within a team and between teams as well as constituents external to the Office of Sponsored Programs
  6. Evidence of leadership and ability to direct the work of others and a commitment to mentoring, coaching, and developing a team
  7. Considerable critical thinking, problem solving and decision making abilities
  8. Excellent computer skills including spreadsheets and databases


  1. Advanced degree, e.g., Master’s in Business or Public Administration or Certified Research Administrator (CRA) Certification
  2. Knowledge of accounting standards and principles
  3. Supervisory experience and/or team leader experience
  4. Familiarity with and working knowledge of Kuali Financial Systems

Scored: 05/10/13