Student Employment Officer

Payroll Title: UCP VI
Class Code: 0634-9086
Job Family: STU
FLSA Code: E
Score: 521


Under the direction of designated supervisor or administrator, counsels students regarding student employment and financial aid and assists in the administration of student employment programs.


This position carries dual responsibilities: program counseling and substantial administrative support.  Incumbents are expected to have a high level of technical knowledge and expertise and to make independent judgments and decisions.


  1. Is responsible for in-depth knowledge and independent decision-making in designated area of responsibility, e.g., development of job programs, recruitment and placement of students, Immigration and Naturalization compliance; is responsible for interpretation of and compliance with regulations governing respective programs, formulation of policy guidelines and procedures and serves as a consultant in resolving complex problems in area of specialization
  2. Assists with office administration, staff supervision and training and with developing office policies, procedures, goals and objectives, and programs to ensure compliance with applicable mandates, laws and regulations.
  3. Keeps abreast of state and federal rules, regulations, statutes and mandates governing various types of student employment and financial aid, including labor laws, Immigration and Naturalization regulations, Freedom of Information Act, etc. and serves as a resource in this regard, making referrals to outside agencies as necessary.
  4. Counsels students, parents and employers regarding applicable regulations, work opportunities and placements, alternatives to avoid jeopardizing financial aid package and related issues.
  5. Conducts in-depth evaluation of applicant’s financial strength; determines appropriate award package, including work eligibility, based on demonstrated and verified financial need and on availability of funds for distribution; evaluates changes in financial need or work eligibility and makes adjustments as necessary.
  6. Determines need for and evaluates supporting documentation such as income tax returns, terms of wills and testaments, bankruptcy filings, escrow accounts, social security statements, unemployment and welfare documents, tax assessments to determine effect on financial need.
  7. Develops and implements office strategies and systems necessary to identify, track and evaluate earnings of financial aid recipients; monitors allowable earnings and work eligibility and follows up to resolve problems.
  8. Serves as an authoritative resource to students, parents, the public and the University community regarding student employment programs, policies and procedures, advertising, hiring, job classifications, disciplinary action, grievance procedures.
  9. Recruits students through informational meetings, individual counseling and promotional activities; develops advertising and outreach programs such as group presentations, brochures, pamphlets and letter campaigns to parents, students and employers.
  10. Conducts and evaluates surveys of employers and students regarding work attitudes, staffing needs, desirable employee qualifications, work and career goals; assists in developing related training programs.
  11. Performs special projects, as needed or assigned.
  12. Performs related duties as required.


  1. Bachelor’s degree and one to two years related experience; or equivalent combination of education and experience including 5-10 years experience in a progressively responsible administrative support position.
  2. Demonstrated supervisory and administrative ability.
  3. Excellent interpersonal skills with ability to work effectively with the department staff, the University community and other agencies and groups.
  4. Ability to resolve complex problems efficiently, effectively and independently.

Date Created: 6/28/85