Supply Manager

Payroll Title: UCP VII
Class Code: 0780-9087
Job Family: ADM
FLSA Code: E
Score: 567


Under the direction of designated supervisor, manages the warehousing, distribution and coordination of supplies, materials, and equipment as required by the department to be served.


  1. Supervises and maintains an efficient and effective supply system; ensures safe and sanitary conditions in accordance with applicable standards, laws, policies and regulations; implements approved plans.
  2. Establishes and maintains specifications for, supplies, equipment and service contracts.
  3. Establishes adequate inventory levels of supplies and equipment; performs spot checks or conducts actual inventory as needed.
  4. Controls costs within assigned unit(s) in keeping with approved budget; maintains all accounts both payable and receivable.
  5. Compiles orders for supplies and equipment from unit(s) in keeping with approved budget; maintains all accounts both payable and receivable.
  6. Distribute supplies and equipment in a timely manner according to the established university and state policies and procedures.
  7. Maintains appropriate records, including fiscal and personnel records, necessary to proper functioning of assigned unit(s).
  8. Is responsible for the proper maintenance, repair and safe operating condition of equipment; trouble shoots problems, performs minor repairs and arranges for major repairs.
  9. Assures that all necessary supply and equipment needs are met in accordance with procedures.
  10. Supervises, trains, evaluates and determines work schedules for assigned staff, in accordance with applicable policies, procedures, budgets and labor contracts; recommends staffing needs and serves as first level hearing officer for grievances.
  11. Conducts evaluations of equipment and materials with proper administrator, peers and subordinates.
  12. Assists in identifying training needs and implementing training programs.
  13. Provides support in obtaining the necessary supplies, services or equipment necessary for special projects.
  14. Evaluates supply policies and procedures; makes minor changes or recommends major changes.
  15. Performs related duties as required.


  1. Bachelor’s degree in related disciplinebusiness; or equivalent combination of education and experience totaling 8 years
  2. Ability to supervise staff, organize and manage a supply system
  3. Ability to communicate with staff, vendors, and other university departments.


  1. Experience working with state purchasing system.
  2. Computer experience.
  3. Experience as a buyer, manager or salesperson.

Date Revised: 7/17/98