Background

University of Connecticut Professional Employees Association (UCPEA) – The benefit for UCPEA is defined by Article 34 of the University of Connecticut Professional Employee Association contract effective July 1, 2016 – June 30, 2021.

Management and Confidential - The benefit for Unrepresented Management Exempt and Confidential Exempt employees is defined by action of the University of Connecticut Board of Trustees.

ROTC Teaching Faculty – The benefit for ROTC Teaching Faculty is defined by action of the University of Connecticut Board of Trustees.

General Guidelines

There is a reasonable expectation that the University will benefit from the employee’s participation in this program.

All courses must be taken at fully accredited colleges or universities. This may include taking a credit bearing, distance-learning course from a fully accredited institution. Exceptions may be considered when an employee presents good cause in writing and it is verified and approved by an appropriate University designee.

Credit bearing courses may be undergraduate or graduate.

Reimbursements apply to summer, fall and spring coursework.

Reimbursement Rate

Fees for registration, textbooks, insurance and other university fees will not be considered for reimbursement.

AAUP
The reimbursement funding pool established by the AAUP contract is $40,000 per year with $16,000 allotted to the Fall semester, $16,000 allotted to the Spring semester, and $8,000 allotted to the Summer.

Applications for tuition reimbursement may not be made more than sixty (60) days prior to the start of the class for which reimbursement is requested.

If the course is taken as a part of an undergraduate or graduate program at UConn, 50 percent of the per credit tuition costs are eligible for reimbursement, with available funding.

If the course is taken at another fully accredited college or university, 50 percent of that institution’s tuition costs or 50 percent of the University of Connecticut tuition costs, whichever is less will be reimbursed.

For employees in a UConn MBA Program reimbursement calculations are based upon the campus in which you are enrolled. They are calculated on the Storrs MBA per credit rate or the waivable per credit rate at the regional program you are attending.

If a supervisor requires an employee to take a course for which reimbursement is sought, the University will reimburse the employee for 100 percent of the tuition, subject to the credit limit per semester and the availability of funds. A department head’s letter requesting 100 percent tuition reimbursement must accompany the application.

UCPEA
The reimbursement funding pool established by the UCPEA contract is $25,000 per year with $8,333.33 allotted to the Fall semester, $8,333.33 allotted to the Spring semester, and $8,333.34 allotted to the Summer.

There are no 100 percent reimbursements. The percentage used to determine individual reimbursements will be equal and is dependent on the number of employees participating in the program each semester.

If the course is taken as a part of an undergraduate or graduate program at UConn, reimbursement will be based on a percentage of UConn-Storrs' undergraduate or graduate rate for tuition.

If the course is taken at another fully accredited college or university, the reimbursement percentage will be the same as if it were for a course taken at Storrs that semester, or the other institution, whichever is less.

If a supervisor requires an employee to take a course, the department will assume the cost of the training.

Management/Confidential
If the course is taken as a part of an undergraduate or graduate program at UConn, 100 percent of the per credit tuition costs will be reimbursed.

If the course is taken at another fully accredited college or university, 100 percent of that institution’s tuition costs or 100 percent of the University of Connecticut tuition costs, whichever is less will be reimbursed.

For employees in a UConn MBA Program reimbursement calculations are based upon the campus in which you are enrolled. They are calculated on the Storrs MBA per credit rate or the waivable per credit rate at the regional program you are attending.

Reimbursement Procedure

Course Grade Report – The course grade report should clearly identify the student, the institution attended, the semester, the course name, and the course grade.

Paid Fee Receipt – The paid fee receipt should clearly identify the student, the institution attended, the semester, the course name, and the amount paid for the course. The paid fee receipt must be itemized and show a zero balance for the semester. Please note that cancelled checks are not an acceptable form of documentation.

Failure to provide the required documentation within the published deadlines will render the application ineligible.

Please note that payment will be issued only if the employee is still employed by the State of Connecticut on the last day of class for each course completed.