Tuition Reimbursements

Tuition reimbursements are applied to coursework taken at an accredited institution. Tuition reimbursements ONLY cover tuition, they cannot be applied to any fees, e.g. books, registration fee, application fees, etc.

Detail Description

Eligibility

The tuition reimbursement program information on this page applies to those employees in the following employment categories:
 
American Association of University Professors (AAUP)
University of Connecticut Professional Employees Association (UCPEA)
Management and Confidential

Background

American Association of University Professors (AAUP) - The benefit for AAUP is defined by Article 19 of the University of Connecticut Chapter-American Association of University Professors contract effective July 1, 2007 – June 30, 2011, and as extended by the 2016 Statewide SEBAC Agreement.
 
University of Connecticut Professional Employees Association (UCPEA) – The benefit for UCPEA is defined by Article 34 of the University of Connecticut Professional Employee Association contract effective July 1, 2016 – June 30, 2021.
 
Management and Confidential - The benefit for Unrepresented Management Exempt and Confidential Exempt employees is defined by action of the University of Connecticut Board of Trustees.
 
ROTC Teaching Faculty – The benefit for ROTC Teaching Faculty is defined by action of the University of Connecticut Board of Trustees.

General Guidelines

The courses must be career related as verified by an appropriate supervisor. Electives which are part of a degree program are permitted with a supervisor’s approval.
 
There is a reasonable expectation that the University will benefit from the employee’s participation in this program.
 
All courses must be taken at fully accredited colleges or universities. This may include taking a credit bearing, distance-learning course from a fully accredited institution. Exceptions may be considered when an employee presents good cause in writing and it is verified and approved by an appropriate University designee.
 
Credit bearing courses may be undergraduate or graduate.
 
Reimbursements apply to summer, fall and spring coursework.

Reimbursement Criteria

Employees must be employed a minimum of 50 percent to be eligible for the tuition reimbursement program. Employees that are less than full time will have their reimbursements prorated accordingly.
 
There is a 1-course limit per semester (of no more than 4-credits per course), with a 9-credit limit per fiscal year.
 
Reimbursements will not exceed the UConn per credit rate. This means that if you take courses at another institution that has a per credit rate which exceeds that of the University of Connecticut, the per credit rate will be capped at the UConn per credit rate.

Reimbursement Rate

The availability of funds determines the reimbursement rate.
 
Fees for registration, textbooks, insurance and other university fees will not be considered for reimbursement.
 
AAUP
The reimbursement funding pool established by the AAUP contract is $20,000 per year with $8,000 allotted to the Fall semester, $8,000 allotted to the Spring semester, and $4,000 allotted to the Summer.
 
If the course is taken as a part of an undergraduate or graduate program at UConn, 50 percent of the per credit tuition costs are eligible for reimbursement, with available funding.
 
If the course is taken at another fully accredited college or university, 50 percent of that institution’s tuition costs or 50 percent of the University of Connecticut tuition costs, whichever is less will be reimbursed.
 
For employees in a UConn MBA Program reimbursement calculations are based upon the campus in which you are enrolled. They are calculated on the Storrs MBA per credit rate or the waivable per credit rate at the regional program you are attending.
 
If a supervisor requires an employee to take a course for which reimbursement is sought, the University will reimburse the employee for 100 percent of the tuition, subject to the credit limit per semester and the availability of funds. A department head’s letter requesting 100 percent tuition reimbursement must accompany the application.
 
UCPEA
The reimbursement funding pool established by the UCPEA contract is $25,000 per year with $8,333.33 allotted to the Fall semester, $8,333.33 allotted to the Spring semester, and $8,333.34 allotted to the Summer.
 
There are no 100 percent reimbursements. The percentage used to determine individual reimbursements will be equal and is dependent on the number of employees participating in the program each semester.
 
If the course is taken as a part of an undergraduate or graduate program at UConn, reimbursement will be based on a percentage of UConn-Storrs' undergraduate or graduate rate for tuition.
 
If the course is taken at another fully accredited college or university, the reimbursement percentage will be the same as if it were for a course taken at Storrs that semester, or the other institution, whichever is less.
 
If a supervisor requires an employee to take a course, the department will assume the cost of the training.
 
Management/Confidential
If the course is taken as a part of an undergraduate or graduate program at UConn, 100 percent of the per credit tuition costs will be reimbursed.
 
If the course is taken at another fully accredited college or university, 100 percent of that institution’s tuition costs or 100 percent of the University of Connecticut tuition costs, whichever is less will be reimbursed.
 
For employees in a UConn MBA Program reimbursement calculations are based upon the campus in which you are enrolled. They are calculated on the Storrs MBA per credit rate or the waivable per credit rate at the regional program you are attending.

Application Procedure

Applying for a tuition reimbursement is a two-part process. The first step is the application which is submitted at the beginning of the semester. To submit an application please complete the following steps:
 
Complete the Employee Tuition Reimbursement Application Form. Please note that the Temporary Flexible Schedule (Section B of the application) applies to Management/Confidential employees and UCPEA members. If the course is during your regular work schedule, the temporary flexible schedule must be completed and approved by your supervisor.
 
Obtain your supervisor’s signature.
 
Submit the form to the Department of Human Resources no less than two weeks prior to the start of class.
 
The Department of Human Resources will review and notify you of your application approval which is subject to the receipt of end-of-semester documentation.
 
Note: Employees are required to communicate immediately with the Department of Human Resources regarding any cancellations and/or changes in courses, tuition or employment status.

Reimbursement Procedure

Applying for a tuition reimbursement is a two part process. The second step is to submit documentation supporting your application at the end of the semester. The following supporting documentation must be provided to the Department of Human Resources at the end of the semester (see Deadlines):
 
Course Grade Report – The course grade report should clearly identify the student, the institution attended, the semester, the course name, and the course grade.
 
Paid Fee Receipt – The paid fee receipt should clearly identify the student, the institution attended, the semester, the course name, and the amount paid for the course. The paid fee receipt must be itemized and show a zero balance for the semester. Please note that cancelled checks are not an acceptable form of documentation.
 
Failure to provide the required documentation within the published deadlines will render the application ineligible.
 
Please note that payment will be issued only if the employee is still employed by the State of Connecticut on the last day of class for each course completed.

Deadlines

Application Deadline: The initial Employee Tuition Reimbursement Application is due to the Department of Human Resources two weeks prior to the start of classes.
 
Supporting Documentation Deadline: The supporting documentation (course grade report and paid fee receipt) is due to the Department of Human Resources based on the following schedule:
 
Summer: September 15
Fall Semester: January 15
Spring Semester: June 1

Contact Information

Human Resources
hr@uconn.edu
Tuition Benefits
(860) 486-3034