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Tuition Reimbursements

Tuition Reimbursements are applied to coursework taken at an accredited institution, other than UConn, or to summer coursework at the University of Connecticut. Tuition reimbursements ONLY cover tuition, they cannot be applied to any fees, e.g. books, registration fee, application fees, etc, which the student may incur.
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For members of the following Bargaining Units/areas:

The University of Connecticut Chapter of the American Association of University Professors (AAUP) Article 19.IV.B. of the AAUP contract effective July 1, 2017 – June 30, 2021.

Employee Tuition Reimbursement Form

Additional Fast Facts

  • The program is based on the availability of funds and administered on a first-come-first-served basis.
  • There is a credit limit of one-three or four credit course per semester, with a nine credit limit per fiscal year.
  • Reimbursement is 50% of the expended tuition, capped at UConn rates.
  • The institution granting the credit must be accredited.
  • Reimbursements apply to summer, fall and spring course work.
  • Course work may be on the undergraduate or graduate level.

General Guidelines

  • The course is career related as verified by the appropriate supervisor. Electives, which are part of a degree program, are permitted with the supervisor’s approval.
  • There is a reasonable expectation that the University will benefit from the employee’s participation in this program.
  • All courses are taken at fully accredited colleges or universities. This may include taking a credit bearing, distance-learning course from a fully accredited institution. Exceptions are considered when the employee presents good cause in writing and the appropriate University designee verifies the reasons.
  • Credit-bearing courses may be undergraduate or graduate.
  • Reimbursements apply to summer, fall, and spring coursework.
  • Applicants must be employed a minimum of 50%. Reimbursements will be prorated to the employee’s percent of employment above 50%.

AAUP Reimbursement Rate

Credit Limit: 3 – 4 credits per semester, with a fiscal year limit of 9 credits per year.

  • The reimbursement rate will be determined by the availability of funds, on a first-come-first-served basis.
  • If the course is taken as part of an undergraduate or graduate program at UConn, 50% of the UConn rate for tuition fees will be reimbursed.
  • If the course is taken as part of the Credit Extension program at UConn, 50% of the credit extension (in state) course fees will be reimbursed.
  • For employees in a UConn MBA program: Reimbursement calculations are based upon the campus you are enrolled in. They are calculated on the Storrs-MBA per credit rate or the waivable per credit rate of the Regional Program you are attending.
  • If a supervisor requires an employee to take a course for which reimbursement is sought, the University will reimburse the employee for 100% of the tuition, subject to the credit limit per semester and the availability of funds. The department head’s letter, requesting 100% tuition reimbursement, must accompany the application.
  • Fees for registration, textbooks, insurance and other university fees will not be considered for reimbursement.

Deadlines

Application deadline: two weeks prior to the start of the classes.

Tuition Reimbursement is a two part process. Applications are due two weeks prior to the start of classes. Administrative documentation (paid fee bill, grade report) is due at the end of each semester for which you have applied.

Documentation deadlines are as follows

Summer: September 15
Fall Semester: January 15
Spring Semester: June 1

Application & Reimbursement Procedure

Please Note: Applying for a tuition reimbursement is a two part process. The application is submitted at the beginning of the semester. The documentation supporting your application (grades and fee statement) is submitted at the end of the semester.

Reimbursement Criteria

  • Reimbursements will not exceed the UConn per credit rate. This means that if you take courses at another institution that has a per credit rate which exceeds that of the University of Connecticut, the per credit rate will be capped at the UConn per credit rate.
  • The reimbursement funding pool established by the AAUP contract is $20,000 per year:
    $4,000 Summer Semester | $8,000 Fall Semester | $8,000 Spring Semester

Application Procedure

  • Employee completes the application form. The employee must obtain the signature of their department/area head. The department head’s signature indicates agreement with the statements within sections A & B of the application.
  • Please allow adequate time for administrative procedures. Applications should be submitted to the Department of Human Resources not less than two weeks prior to the start of class.
  • Applications not received within the two-week deadline, will be considered late and placed on a waiting list.
  • Should funds become available, at the end of the semester due to cancellation(s), consideration will be given to late applications.
  • Human Resources will notify employee of application approval (subject to receipt of end-of-semester documentation).
  • Employee will communicate cancellations and changes in courses, tuition or employment status to Human Resources immediately.

Reimbursement Procedure

  • Required documentation to be submitted
  • Course Grade Report: (Clearly identify the attending institution, the student, the semester, and the course grade.) The institution’s letterhead should be used where appropriate for documentation purposes.
  • Paid Fee Receipt: Clearly identify the attending institution, the student, the semester, the itemized course cost (Canceled checks are not an acceptable form of documentation).
  • The institution’s letterhead should be used as appropriate for documentation purposes.
  • Failure to provide the necessary documentation within the appropriate time limits will render the application ineligible for payment.
  • Payment will be made only if the employee is still employed by the State of Connecticut on the last day of class for each course completed.

Employee Tuition Reimbursement Form (required)

For members of the following Bargaining Units/areas:

Bargaining Units Contract Dates
Social Services (P-2) Contract: July 1, 2009 – June 30, 2016
Maintenance Services (NP-2) Contract: July 1, 2006 – June 30, 2016
Administrative Clerical (NP-3) Contract: July 1, 2006 – June 30, 2016
Protective Services (NP-5) Contract: July 1, 2008 – June 30, 2016

Additional Fast Facts

  • The institution granting the credit must be accredited.
  • Reimbursements apply to summer, fall and spring course work.
  • Course work may be on the undergraduate or graduate level.

General Guidelines

Each of the above bargaining union contracts has different and specific limitations governing the amount per credit to reimburse; restrictions on the allowable credits per semester, as well as restrictions on undergraduate or graduate coursework availability. Individual contracts should be consulted for more specific details.

  • All courses must be taken at fully accredited colleges or universities. Other schools providing trade instructions or special occupational training that are approved by the Department of Education will be accepted.
  • Correspondence courses, on-line courses or “colleges without walls”, preparation, and self-development programs may be taken but are subject to review by the TRO or the State Tuition Reimbursement Coordinators prior to the employee beginning the course of study.
  • Courses are normally taken outside of regularly scheduled hours of work. If the course(s) are taken during the employee’s regular working hours, a Temporary Flexible Schedule Request must be completed by the employee and approved by the designated supervisor out of the bargaining unit. Employees should submit the completed schedule request along with their tuition reimbursement application.
  • Participation in this program is subject to the availability of the funds negotiated by the bargaining unit.
  • Payment will be made only if the employee is still employed by the State of Connecticut on the last day of class for each course completed.

Deadlines

Tuition Reimbursement is a two part process. Applications are due two weeks prior to the start of classes. Administrative documentation (paid fee bill, grade report) is due at the end of each semester for which you have applied.

Documentation deadlines are as follows:

Summer: September 15
Fall Semester: January 15
Spring Semester: June 1

Please be advised that the HR deadlines are tentative, administrative deadlines are put in place to assist the administration of the above programs.  It is the responsibility of the student to adhere to the deadlines imposed by the offices of the Bursar and the Registrar.  Please contact those offices if you have questions about the deadlines related to late fees.

Application & Reimbursement Procedure

Please Note: This is a two part process. The application is submitted at the beginning of the semester. The documentation supporting your application (grades and fee statement) is submitted at the end of the semester.

Reimbursement Criteria

Please read your specific Union contract for further information about the criteria specific to your Union. Reimbursement of tuition is subject to availability of funds

Reimbursements will not exceed the UConn per credit rate. This means that if you take courses at another institution that has a per credit rate which exceeds that of the University of Connecticut, the per credit rate will be capped at the UConn per credit rate.

Application Procedure

Classified tuition reimbursement applications are available on the OSC website.

If your schedule must be modified to take classes please complete a Flexible Work Schedule Form and seek approval from your supervisor.

Reimbursement is subject to the availability of funds.

  • Employee submits application (Form CO-101) to Human Resources at least two weeks, but no more than three months, prior to the start of class.
  • Applications are reviewed by Human Resources and the employee is informed if the application is tentatively approved or not qualified.
  • Human Resources completes and sends an “OSC Priority Log” to the Office of the State Comptroller. The log ensures the employee’s proper placement on the priority list for funding, pending appropriate and timely end of semester documentation.

Reimbursement Procedure

At the end of the semester the employee must forward a copy of the following documentation to Human Resources:

  1. Course Grade Report – clearly identifying the student, the institution attended, the semester, the course name, and the course grade
  2. Paid Fee Receipt – clearly identifying the student, the institution attended, the semester, the course, and amount paid for the course (paid fee receipt must be itemized and show a zero balance for the semester)

When the documentation is approved by Human Resources, the application, grade, and fee statement are sent to the State comptroller’s Office for processing and payment.

For members of the following Bargaining Units/areas:

Management & Confidential Employees
Via Action of the University of Connecticut, Board of Trustees

Employee Tuition Reimbursement Form (required)

Additional Fast Facts

  • The program is based on the availability of funds and administered on a first-come-first-serviced basis.
  • There is a credit limit of one-three or four credit course per semester, with a nine credit limit per fiscal year.
  • Reimbursement is 100% of the expended tuition, capped at UConn rates.
  • The institution granting the credit must be accredited.
  • Reimbursements apply to summer, fall and spring course work.
  • Course work may be on the undergraduate or graduate level.

General Guidelines:

  • The course is career related as verified by the appropriate supervisor. Electives, which are part of a degree program, are permitted with the supervisor’s approval.
  • There is a reasonable expectation that the University will benefit from the employee’s participation in this program.
  • All courses are taken at fully accredited colleges or universities. This may include taking a credit bearing, distance-learning course from a fully accredited institution. Exceptions are considered when the employee presents good cause in writing and the appropriate University designee verifies the reasons.
  • Credit-bearing courses may be undergraduate or graduate.
    Reimbursements apply to summer, fall, and spring coursework.
  • Applicants must be employed a minimum of 50%. Reimbursements will be prorated to the employee’s percent of employment above 50%.

Management/Confidential Reimbursement Rate

The reimbursement rate will be determined by the availability of funds, on a first-come-first-served basis.

Credit Limit: 3 – 4 credits per semester, with a fiscal limit of 9 credits per year.

  • Reimbursements will be determined by the availability of funds, on a first-come-first-served basis.
  • If the course is taken as part of an undergraduate or graduate program at the University of Connecticut, 100% of the per credit tuition costs will be reimbursed.
  • If the course is taken as part of the Credit Extension program at the University of Connecticut, 100% of the program per credit rate will be reimbursed.
  • If the course is taken at another fully accredited college or university, 100% of that institution’s tuition costs or 100% of the University of Connecticut’s tuition costs, whichever is less will be reimbursed.
  • For employees in a University of Connecticut MBA program: Reimbursement calculations are based upon the campus you are enrolled in. They are calculated on the Storrs-MBA per credit rate or the waivable per credit rate of the Regional Program you are attending.
  • Fees for registration, textbooks, insurance, health, breakage, or other University fees will not be considered for reimbursement.

Deadlines

Application deadline: two weeks prior to the start of the classes.

Tuition Reimbursement is a two part process. Applications are due two weeks prior to the start of classes. Administrative documentation (paid fee bill, grade report) is due at the end of each semester for which you have applied.

Documentation deadlines are as follows:

Summer: September 15
Fall Semester: January 15
Spring Semester: June 1

Reimbursement Criteria

Reimbursements will not exceed the UConn per credit rate.  This means that if you take courses at another institution that has a per credit rate which exceeds that of the University of Connecticut, the per credit rate will be capped at the UConn per credit rate.

Application & Reimbursement Procedure

Please Note: Applying for a tuition reimbursement is a two part process. The application is submitted at the beginning of the semester. The documentation supporting your application (grades and fee statement) is submitted at the end of the semester.

Application Procedure

  • Employee completes the application form.
  • Employee obtains their supervisor’s signature.
  • The Temporary Flexible Schedule Request (Section B of the application) is applicable to Management/Confidential Employees. If the course is during the employees regular work schedule, the temporary flexible schedule should be completed and approved by the employee’s supervisor.
  • Please allow adequate time for administrative procedures. Applications should be submitted to the Department of Human Resources no less than two weeks prior to the start of class. Applications not received within the two-week deadline, will be considered late and placed on a waiting list. Should funds become available, at the end of the semester due to cancellation(s), consideration will be given to late applications.
  • Human Resources will notify employee of application approval (subject to receipt of end-of-semester documentation).
  • Employee will communicate cancellations and changes in courses, tuition or employment status to Human Resources immediately.

Reimbursement Procedure

At the end of the semester the employee must forward a copy of the following documentation to Human Resources:

  1. Course Grade Report – clearly identifying the student, the institution attended, the semester, the course name, and the course grade
  2. Paid Fee Receipt – clearly identifying the student, the institution attended, the semester, the course, and amount paid for the course (paid fee receipt must be itemized and show a zero balance for the semester). Canceled checks are not an acceptable form of documentation.

Employee Tuition Reimbursement Form (required)

For members of the following Bargaining Units/areas:

ROTC Teaching Faculty
Via Action of the University of Connecticut, Board of Trustees

Employee Tuition Reimbursement Form (required)

Additional Fast Facts

  • The program is based on the availability of funds and administered on a first-come-first-serviced basis.
  • There is a credit limit of one-three or four credit course per semester, with a nine credit limit per fiscal year.
  • Reimbursement is 50% of the expended tuition, capped at UConn rates.
  • The institution granting the credit must be accredited.
  • Reimbursements apply to summer, fall and spring course work.
  • Course work may be on the undergraduate or graduate level.

General Guidelines

  • The course is career related as verified by the appropriate supervisor. Electives, which are part of a degree program, are permitted with the supervisor’s approval.
  • There is a reasonable expectation that the University will benefit from the employee’s participation in this program.
  • All courses are taken at fully accredited colleges or universities. This may include taking a credit bearing, distance-learning course from a fully accredited institution. Exceptions are considered when the employee presents good cause in writing and the appropriate University designee verifies the reasons.
  • Credit-bearing courses may be undergraduate or graduate.
  • Reimbursements apply to summer, fall and spring coursework.
  • Applicants must be employed a minimum of 50%.

ROTC Faculty Reimbursement Rate

The reimbursement rate will be determined by the availability of funds, on a first-come-first-served basis.

Credit Limit: 3 – 4 credits per semester, with a fiscal year limit of 9 credits per year.

  • If the course is taken as part of an undergraduate or graduate program at the University of Connecticut, 50% of the per credit tuition costs will be reimbursed.
  • If the course is taken as part of the Credit Extension program at the University of Connecticut, 50% of the program per credit rate will be reimbursed.
  • If the course is taken at another fully accredited college or university, 50% of that institution’s tuition costs or 50% of the University of Connecticut’s tuition costs, whichever is less will be reimbursed.
  • For employees in a University of Connecticut MBA program: Reimbursement calculations are based upon the campus you are enrolled in. They are calculated on the Storrs-MBA per credit rate or the waivable per credit rate of the Regional Program you are attending.
  • Fees for registration, textbooks, insurance, health, breakage, or other University fees will not be considered for reimbursement.

Deadlines

Application deadline: two weeks prior to the start of the classes.

Tuition Reimbursement is a two part process. Applications are due two weeks prior to the start of classes. Administrative documentation (paid fee bill, grade report) are due at the end of each semester for which you have applied.

Documentation deadlines are as follows:

Summer: September 15
Fall Semester: January 15
Spring Semester: June 1

Reimbursement Criteria

Reimbursements will not exceed the UConn per credit rate.  This means that if you take courses at another institution that has a per credit rate which exceeds that of the University of Connecticut, the per credit rate will be capped at the UConn per credit rate.

Application & Reimbursement Procedure

Please Note: Applying for a tuition reimbursement is a two part process. The application is submitted at the beginning of the semester. The documentation supporting your application (grades and fee statement) is submitted at the end of the semester.

Application Procedure

  • Employee completes the application form.
  • Employee obtains their supervisor’s signature. The supervisor’s signature indicates agreement with the statements within sections. A & B of the application.
  • Please allow adequate time for administrative procedures. Applications should be submitted to the Department of Human Resources not less than two weeks prior to the start of class. Applications not received within the two-week deadline, will be considered late and placed on a waiting list. Should funds become available, at the end of the semester due to cancellation(s), consideration will be given to late applications.
  • Human Resources will notify employee of application approval (subject to receipt of end-of-semester documentation).
  • Employee will communicate cancellations and changes in courses, tuition or employment status to Human Resources immediately.

Reimbursement Procedure

At the end of the semester the employee must forward a copy of the following documentation to Human Resources:

  1. Course Grade Report – clearly identifying the student, the institution attended, the semester, the course name, and the course grade
  2. Paid Fee Receipt – clearly identifying the student, the institution attended, the semester, the course, and amount paid for the course (paid fee receipt must be itemized and show a zero balance for the semester). Canceled checks are not an acceptable form of documentation.

Employee Tuition Reimbursement Form (required)

For members of the following Bargaining Units/areas:

The University of Connecticut Employees Association (UCPEA) Article 34 of the University of Connecticut Professional Employees Association contract effective July 1, 2016 – June 30, 2021.

Employee Tuition Reimbursement Form (required)

General Guidelines

  • The course is career related as verified by the appropriate supervisor. Electives, which are part of a degree program, are permitted with the supervisor’s approval.
  • There is a reasonable expectation that the University will benefit from the employee’s participation in this program.
  • All courses are taken at fully accredited colleges or universities. This may include taking a credit bearing, distance-learning course from a fully accredited institution. Exceptions are considered when the employee presents good cause in writing and the appropriate University designee verifies the reasons.
  • Credit-bearing courses may be undergraduate or graduate.
  • Reimbursements apply to summer, fall, and spring coursework.
  • Applicants must be employed a minimum of 50%. Reimbursements will be prorated to the employee’s percent of employment above 50%.

UCPEA Member Reimbursement Rate

The reimbursement rate will be determined by the availability of funds, on a first-come-first-served basis.

  • There are no 100% reimbursements. Effective July 1, 2016, and in each subsequent year of the agreement, $25,000 shall be available per contract year for tuition reimbursement for all participating bargaining unit members. This amount shall be allocated in 3 equal installments over the summer, fall and spring semesters.
  • There will be a total of $8,333.34 in the reimbursement pool in the summer semester and $8,333.33 in the reimbursement pool in the fall and spring semesters. The percentage used to determine individual reimbursements will be equal and is dependent on the number of employees participating in the program each semester.

Please Note: Credit Limit: 3 – 4 credits per semester, with a fiscal year limit of 9 credits per year.

  • If the course is taken as part of a program at the University of Connecticut, reimbursement will be based on a percentage of the University’s rate for tuition.
  • If the course is taken as part of the Credit Extension program at the University of Connecticut, reimbursement will be based on the University of Connecticut, Storrs per credit rate.
  • If the course is taken at another fully accredited college or university, the reimbursement percentage will be the same as if it were for a course taken at Storrs that semester, or the other institution, whichever is less.
  • Employees in an MBA program will be reimbursed based on the MBA per credit rate at the University of Connecticut, Storrs, or the other institution, whichever is less.
  • If a supervisor requires an employee to obtain work-related training, the department will assume the cost of the training.
  • Fees for registration, textbooks, insurance, and other university fees will not be considered for reimbursement.

Deadlines

Application deadline: two weeks prior to the start of the classes.

Tuition Reimbursement is a two part process. Applications are due two weeks prior to the start of classes. Administrative documentation (paid fee bill, grade report) is due at the end of each semester for which you have applied.

Documentation deadlines are as follows:

Summer: September 15
Fall Semester: January 15
Spring Semester: June 1

Reimbursement Criteria

  • Reimbursements will not exceed the UConn per credit rate.  This means that if you take courses at another institution that has a per credit rate which exceeds that of the University of Connecticut, the per credit rate will be capped at the UConn per credit rate.
  • The reimbursement funding pool established by the AAUP contract is $25,000 per year:
    $8,333.34 Summer Semester  | $8,333.33 Fall Semester | $8,333.33 Spring Semester

Application & Reimbursement Procedure

Please Note: Applying for a tuition reimbursement is a two part process. The application is submitted at the beginning of the semester. The documentation supporting your application (grades and fee statement) is submitted at the end of the semester.

Application Procedure

  • Employee completes the application form.
  • Employee obtains their supervisor’s signature.
  • The Temporary Flexible Schedule Request (page 2 of the application) is applicable to UCPEA members. If the course is during the employees regular work schedule, the temporary flexible schedule should be completed and approved by the employee’s supervisor.
  • Please allow adequate time for administrative procedures. Applications should be submitted to the Department of Human Resources no less than two weeks prior to the start of class. Applications not received within the two-week deadline, will be considered late and placed on a waiting list. Should funds become available, at the end of the semester due to cancellation(s), consideration will be given to late applications.
  • Human Resources will notify employee of application approval (subject to receipt of end-of-semester documentation).
  • Employee will communicate cancellations and changes in courses, tuition or employment status to Human Resources immediately.

Reimbursement Procedure

At the end of the semester the employee must forward a copy of the following documentation to Human Resources:

  1. Course Grade Report – clearly identifying the student, the institution attended, the semester, the course name, and the course grade
  2. Paid Fee Receipt – clearly identifying the student, the institution attended, the semester, the course, and amount paid for the course (paid fee receipt must be itemized and show a zero balance for the semester). Canceled checks are not an acceptable form of documentation.

Employee Tuition Reimbursement Form