UConn Health Opportunities

UConn Health Opportunities

For a full list of current UConn Health positions, please visit the UConn Health Careers.

UConn Health Position

Administrative Program Coordinator
UConn Health

Excellence, Teamwork, Leadership and Innovation. These are the values that define UConn Health, and we are looking for team members that share these same values. Our top rated organization is looking to add a full time Administrative Program Coordinator to our Office of the Registrar located in Farmington. If you have a background in this field, as well as a passion for customer and student experience, we want to hear from you.

At UConn Health, this class is accountable for independently providing administrative management and/or advanced technical program support for the Graduate Programs for the School of Medicine and the School of Dental Medicine.

EXAMPLES OF DUTIES:

  • Manages and coordinates Graduate program logistics and administrative support, making adjustments to accommodate changing priority needs;
  • Encourages and provides exemplary customer service for students, alumni, faculty, and staff in a fast-paced, high-volume environment; responds to inquiries and escalates concerns from walk-ins, phone calls, and the Registrar’s email account;
  • Maintains Office of the Registrar website;
  • Monitors and enforces compliance of policies, procedures, and by-laws relating to courses, academic catalog requirements, and registration; coordinates student separations; assists with audits and compliance issues;
  • Maintains permanent, accurate academic records by establishing internal controls and schedules;
  • Resolves issues related to data imports; collaborates Storrs Registrar’s Office and other departments on data reconciliation and data definitions;
  • Creates and reconciles the delivery of transcripts, verifications, United States Medical Licensing Examination (USMLE) uploads, and certification of both current and archival; certifies eligibility requests for taking the National Board of Medical Examinations (NBME) USMLE exams;
  • Prepares and maintains Schedule of Course and offerings, and registration of students to meet academic deadlines each semester;
  • Corresponds with University offices and students concerning registration, procedures, and degree conferrals; verifies completion of degree requirements;
  • Performs evaluations of candidacy for in-state tuition; communicates process and decisions to stakeholders and students; documents and archives materials;
  • Assists with National Student Clearinghouse report transmissions and verifies student enrollment data reporting; collaborates with IT and Storrs Registrar staff to refine National Student Clearinghouse reporting functionality;
  • Maintains procedural documentation and manuals; documents retention plans; adheres to state standards in coordination with the Office of Audit, Compliance, and Ethics and the University Archivist;
  • Coordinates the collection and processing of student grades;
  • Utilizes the University's Student Information System and other related systems to process transactions, write and produce reports, and perform testing; may assist with implementation of new systems;
  • Develops and conducts training programs and workshops for faculty, staff, and administrators to utilize all aspects of the SAS Registrar System; presents at orientation or registration sessions;
  • Enforces the provisions of the Family Education Rights & Privacy Act and State confidentiality statutes related to the release of confidential information contained in student academic records;
  • Manages special projects and associated relationships;
  • Works collaboratively with University offices to ensure smooth coordination and accuracy of information; represents the department to other university offices, the public and outside agencies in matters of administrative consequence;
  • Assists with commencement events;
  • Evaluates processes and procedures for efficiency and quality; makes recommendations for improvements;
  • Acts for and regularly makes decisions in the manager’s absence within prescribed limits of authority;
  • Performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED:

KNOWLEDGE, SKILL AND ABILITY:

  • Knowledge of applicable program rules and regulations
  • Knowledge of business math
  • Considerable knowledge of proper grammar, punctuation and spelling
  • Considerable knowledge of business communications
  • Knowledge of medical/technical terminology
  • Considerable knowledge of office procedures
  • Oral and written communications skills
  • Considerable interpersonal skills
  • Data management skills
  • Ability to schedule and prioritize work
  • Some supervisory ability

EXPERIENCE AND TRAINING:

General Experience:

Six (6) years of administrative experience in a Registrar’s Office in a higher education setting

Substitutions Allowed:

Bachelor's degree and two (2) years of relevant experience (as described above) may be substituted to the general experience

PREFERRED QUALIFICATIONS:

  • Bachelor’s degree.
  • Experience with PeopleSoft or other Student Administration Information Systems.
  • Familiarity with the provisions of the Family Education Rights and Privacy Act.
  • Experience in a high-volume customer service role.
  • Experience in enrollment management responsibilities.

SCHEDULE: 40 hour work week, Monday through Friday, 8am - 5pm; 1 hour unpaid meal break.

FULL TIME MINIMUM EQUIVALENT SALARY: $66,144

COMPREHENSIVE BENEFITS OFFERED:

  • Industry-leading health insurance options and affordability
  • Generous vacation and sick-time plans
  • Multi-channel retirement options (pension and match options)
  • Tuition waiver and reimbursement for employees and qualified family members
  • Quick commute access from I-84, Rte 9 and surrounding areas
  • State of the art facility and campus environments
  • Progressive leadership and educational development programs available

Why UConn Health
UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.

UConn Health is an affirmative action employer, in addition to an EEO and M/F/V/PWD/PV employer.

All employees are subject to adherence to the State Code of Ethics found at www.ethics.state.ct.us.

COVID-19 Vaccination Policy
All Workforce Members are required to have or obtain a vaccination as a term and condition of employment or to work in a UConn Health facility, unless an exemption or deferral has been approved.

All Workforce Members shall be required to report their vaccine status and to provide approved documentation as proof of receipt of the vaccine. All new Workforce Members shall be required to provide proof of their vaccine status prior to the start of their employment. All records of vaccinations and approved exemptions will be maintained by Employee Health Services. Additional information regarding this policy may be found at https://health.uconn.edu/policies/wp-content/uploads/sites/28/2021/08/2021-03-COVID-19-Mandatory-Vaccination-Policy.pdf.


Administrative Manager
UConn Health

At UConn Health this grant funded position directs and manages the UCEED’s administrative related activities (clinical/education/research) including serving as the Department’s Business Manager, developing and supervising programs for the maximum utilization of services.

REPORTING RELATIONSHIP:
Reports directly to the Executive Director, UCEDD.
SUPERVISION EXERCISED:
Provide direct and on-going guidance and direction to subordinates assigned.

COMPREHENSIVE BENEFITS OFFERED:

                    • Industry-leading health insurance options and affordability
                    • Generous vacation and sick-time plans
                    • Multi-channel retirement options (pension and match options)
                    • Tuition waiver and reimbursement for employees and qualified family members
                    • Quick commute access from I-84, Rte 9 and surrounding areas
                    • State of the art facility and campus environments
                    • Progressive leadership and educational development programs available

SCHEDULE: 40 hour work week, Monday through Friday, 8:00am -4:30pm, 30 minute unpaid meal break. Some nights and weekends.

PRINCIPAL DUTIES AND ACCOUNTABILITIES:

Administrative Management: Assist the Department Head in the establishment goals, objectives by participation in the strategic planning initiatives (short and long term). Coordinates and oversees the general office business functions.
Develops and administers policies and procedures consistent with pertinent laws and regulations and monitors compliance. Align the Center’s processes and organizational structure with the academic, research and business strategies of UConn Health to ensure policies that reinforce these strategies and acceptable business practices.
Troubleshoots by relieving the center director of administrative details.
Acts for and regularly makes decisions in the center directors absence within prescribed limits of authority.
Oversees the planning and coordination of a variety of training or educational events/conferences. Researches, assembles and coordinates meeting materials.
Composes complex letters/memoranda, etc for own and center director's signature.
Researches and assembles information from a variety of sources and prepares various administrative, statistical, financial and/o narrative reports.
Analyzes information and makes recommendations
Conducts/attends department/division meetings
Participates in professional development activities.
Assists with grant applications by creating budget and budget justifications for all applications, completing the routing package and obtaining necessary signatures, submitting proper forms in advance of grant application, working with Research Finance to obtain account numbers for new grant awards.
Assist in the promotion of the program through various medias.
Serves as liaison and UConn Health representative for the development and implementation of business and research relationships.
Human Resources: Recruit, hire and train staff, develops goals and objectives for staff and evaluate staff. Provides staff training and assistance; Review staff time and effort entries and process LDC's when needed to correct. Time and Effort; Handles counseling or disciplinary problems; Serve as the primary contact for Human Resources issues (hiring, firing; assignment of staff duties, staff counseling and evaluation; workers’ compensation, intermediary between faculty and staff, etc ).
Financial Management: Prepares and assists in the preparation of the department/division budget; manages the Center’s budgets (all accounts) in a cost efficient and fiscally responsible manner; authorizes purchases, payments, time reports, assignment authorizations within prescribed limits of authority; maintains financial records.
Ensures compliance with UConn Health financial policies and procedures; prepares non-standard financial reports and analyzes data for decision-making purposes.
Contracts:Works with director to determine contract amounts and completes forms to process the contracts. Works with purchasing to resolve any problems with contract. Reviews and processes payment request from the contractors.
Research Management: Oversees the grant management functions for the Center. Provides budgetary and administrative guidance and direction and serve as the primary liaison for grant management activities. Develops, negotiates and oversees contractual services and grants.
Performs other duties as related.

KNOWLEDGE, SKILLS & ABILITY

                    • Considerable knowledge of the principles and practices office management, information systems and project management
                    • Comprehensive knowledge of statutory or regulatory provisions relevant to higher education, healthcare and grants
                    • Knowledge of Health Center’s policies, procedures, practices and interrelationships
                    • Knowledge of the purposes, plans, objectives and programs of the University
                    • Knowledge of the purposes, plans objectives and management of federal grants and contracts.
                    • Knowledge of the purposes, plans, objectives and management of state grants and contracts.
                    • Demonstrated and and budgetary skills
                    • Excellent communications (written and verbal) and interpersonal skills
                    • Computer skills
                    • Supervisory ability;
                    • Analytical capabilities required for complex problem-solving responsibilities.

EXPERIENCE AND TRAINING

General Experience:
Master’s Degree in public administration, business administration, human services and five (5) years’ experience in administration and grants management, with at least two (2) years of the experience at a supervisory level.

Bachelor’s degree in public administration, business administration, human services and six (6) years experience with at least two (2) years of the experience at a supervisory level.

Substitution:
Four (4) years of related professional experience may be substituted for the Bachelor’s degree.

Preferred Experience:
Experience working in a fast paced academic environment
Experience working in a fast paced grant funded environment
Experience meeting deadlines
Experience successfully managing multiple and competing priorities
Demonstrated knowledge of the field of developmental and other disabilities
Knowledge of federal, state and local policies and programs supporting people with disabilities.
Willing to work on occasional nights and weekends to meet grant deadlines.

Special Requirements:
Experience managing federal and state grants

Full Time Equivalent Minimum Salary: To be determined

Why UConn Health

UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.
UConn Health is an affirmative action employer, in addition to an EEO and M/F/V/PWD/PV employer.

All employees are subject to adherence to the State Code of Ethics.

To Apply: https://jobs.uchc.edu/


UConn Health Position

Special Payroll Web and Marketing Associate
UConn Health

Excellence, Teamwork, Leadership and Innovation. These are the values that define UConn Health, and we are looking for team members that share these same values. Our top rated organization is looking to add a Temporary Web and Marketing Associate to our growing team.
If you have a background in this field, as well as a passion for customer and patient experience, we want to hear from you.
At UConn Health this grant funded position is responsible for the marketing and communications initiatives for department(s) or major health care program utilizing both web and print.

SUPERVISION RECEIVED:
Works under general supervision of an employee of higher grade

SUPERVISION EXERCISED:
May lead lower level employees as assigned.

Schedule: 24 hrs per wk, Mon - Fri, Hours to be determined

EXAMPLES OF DUTIES:

                    • Assesses needs and provides advice on the various internet communications and other forms of marketing and public relations efforts
                    • Plans, develops and/or customizes websites using combination of graphics, animation and written material to present message effectively, and compliant with applicable legal requirements and UConn Health's policies
                    • Provides web content management
                    • Coordinates technology upgrades and keep website compatibility with version of browsers; maintains sites by updating contents, graphics and links; monitors performance and results.
                    • Identifies and evaluates improvement options; modifies sites as appropriate; test website and resolves technical problems in collaboration with Communication and/or Information Technology
                    • Proactively manages all social media accounts including reporting and responses on a daily/weekly basis; manages members’ registration database and profiles.
                    • Design computerized forms and etools for use via website; manages online event calendar
                    • Assists in the development of on line marketing and social media campaigns and strategies that drives traffic to the department services.
                    • Conducts research and informational interviews, provides technical assistance to the staff, respond to queries regarding department’s functions and procedures.
                    • Develops and prepares promotional and educational materials such as new releases, pamphlets, brochures, exhibits, bulletins and department’s newsletter
                    • Commit to continually gaining knowledge of emerging web marketing, social media and technology trends
                    • Performs related duties as required.

MINIMUM QUALIFICATIONS REQUIRED:
KNOWLEDGE, SKILLS AND ABILITIES:

                    • Knowledge of marketing and promotion initiatives/strategies
                    • Knowledge of web design principles and accessible web design principles based on federal or state guidelines; such as usability.
                    • Knowledge of communication methods and procedures
                    • Considerable communication, presentation, writing and research skills
                    • Considerable interpersonal skills;
                    • Considerable computer skills; programming skills
                    • Ability to prioritize tasks and managed deadlines.
                    • Artistic and creative abilities; ability to utilized various multimedia tools.

EXPERIENCE AND TRAINING:
GENERAL EXPERIENCE:
Six (6) years of a combination of web design and communication experience.

SUBSTITUTION ALLOWED:
Bachelor’s degree in marketing, communications, multimedia or closely related field may be substituted for four (4) years of the general experience.
Master’s degree in a closely related field may be substituted for one (1) year of the experience.

PREFERRED EXPERIENCE:
Experience working on federal and state grant

Hourly Salary : $31.80

******************THIS IS A TEMPORARY POSITION***************
Why UConn Health
UConn Health is a vibrant, integrated academic medical center that is entering an era of unprecedented growth in all three areas of its mission: academics, research, and clinical care. A commitment to human health and well-being has been of utmost importance to UConn Health since the founding of the University of Connecticut schools of Medicine and Dental Medicine in 1961. Based on a strong foundation of groundbreaking research, first-rate education, and quality clinical care, we have expanded our medical missions over the decades. In just over 50 years, UConn Health has evolved to encompass more research endeavors, to provide more ways to access our superior care, and to innovate both practical medicine and our methods of educating the practitioners of tomorrow.
UConn Health is an affirmative action employer, in addition to an EEO and M/F/V/PWD/PV employer.

All employees are subject to adherence to the State Code of Ethics.

To Apply: https://jobs.uchc.edu/