University Library Assistant II

Payroll Title: UCP V
Class Code: 0572-9085
Job Family: LIB
FLSA Code: E
Score: 499


Under the general direction of an Area Head the incumbents independently perform skilled library tasks and assignments.


Incumbents are expected to independently perform complex library work and service requests exercising initiative and judgment. May participate in team-based decision making that addresses library policies and procedures at an operational level. May serve as a team leader or supervisor of student employees.

University Library Assistants at this level require prior library experience. Incumbents will be required to demonstrate such attributes as good communication skills, interpersonal skills, problem-solving ability, supervisory skills and computer skills.


The following duties and responsibilities are examples of library tasks and assignments performed by each University Library Assistant at this classification level. Specific duties will depend on the individual’s work assignment.

  1. Plans, organizes and supervises work related to shelving library materials and collections maintenance, including shelving, sorting, shelf reading, vacuuming, and pick-up of materials; assists in carrying out collection de-accession and weeding projects.
  2. Assists library patrons regarding the location of and questions about library materials and services, use of the library’s automated catalog, and interpretation of bibliographic records.
  3. Maintains and reports statistics related to assigned library functions.
  4. Performs quality control for processing receipts of library material, communicates problems related with shipments, billings, and returns to vendors.
  5. Maintains and processes patron utilization records using the automated library circulation system including the processing of overdue and reserve materials.
  6. Monitors the duplication of collection material for patrons in accordance with copyright standards including overseeing processing or scanning of reserve materials into print or electronic files.
  7. Conducts bibliographic searching for serial and monographic publications in databases (such as OCLC) for use in relation to a specific library applications such as interlibrary loan or copy cataloging.
  8. Processes and provides assistance with interlibrary loan, document delivery and reserve material, which includes the borrowing or lending of library materials or the procurement of photocopies as well as addressing bibliographic problems related to incomplete or inaccurate patron information, binding, shelving problems and scanning of material.
  9. Monitors work flows and library functions such as binding, serials check-in, shelf preparation, and shelving. Performs quality control and accuracy checks throughout the process.
  10. Performs post-receipt cataloging of monographic materials with acceptable records, including added volumes, added copies, etc., using established procedures.
  11. Provides preservation services for materials (surface cleaning, archival-quality repair of paper and binding, de-acidification and encapsulation of materials, construction of protective wrappers and boxes and binding of pamphlets and catalogs).
  12. Performs all facets of the ordering process, using vendors WEBSITES, e-mail and standard paper formats.
  13. Orders, cancels and prepares price quotations for serial publications. Monitors continuing receipt of issues and vendor responses to claim reports and other problems.
  14. Authorizes and codes invoices for payment and prepares expense status reports for bibliographers.
  15. Assists with on going evaluation and revision of approval plans and standing orders and maintains documentation of plan profiles. Interacts with vendors to ensure timely receipt of materials.
  16. May recruit, schedule, train, supervise and evaluate student staff.
  17. May monitor budgeted amounts for student labor and work-study student grants.


  1. Bachelor’s degree and one to three years of related experience or equivalent combination of education and related experience.
  2. Prior supervisory experience may be required for certain positions.
  3. Good oral and written communication skills, good interpersonal, supervisory and problem-solving skills.
  4. Demonstrated ability to work independently.
  5. Ability to work in a team-based environment and to actively participate in team-based decision-making.
  6. Good computer skills. Specific job assignments may require knowledge or experience with word processing, spreadsheet, or database software applications. Specific job assignments may require ability to work independently with computer generated records in an integrated library management system or another electronic information resource.

Date Finalized: 7/98