University Library Assistant III

Payroll Title: UCP VII
Class Code: 7010-9087
Job Family: LIB
FLSA Code: E
Score: 577


Under the general direction of an Area Head the incumbents independently perform technically advanced library tasks and assignments.


Incumbents are expected to perform technically advanced library tasks and assignments independently. May participate in team-based decision making that addresses library policies and procedures at an operational level. May serve as a team leader or supervisor of student employees.

University Library Assistants at this level are expected to be knowledgeable and experienced in the specific library function(s) comprising their job assignment and to participate on cross-functional teams and/or library-wide teams, projects, or committees where their specific skills can be applied beyond their specific job assignment.


The following duties and responsibilities are examples of library tasks and assignments performed by each University Library Assistant at this classification level. Specific duties will depend on the individual’s work assignment.

  1. Provides assistance to patrons by locating and delivering information and answering ready-reference queries. May provide specialized reference service in an area of expertise.
  2. Designs and creates library guides and instructional materials to assist and instruct patrons in the use of library supported electronic databases. This includes guides on the Internet.
  3. Coordinates library circulation system patron files at a single location that may require integration of services with other locations. May serve as a liaison to the University’s computer center.
  4. Performs advanced cataloging, including original cataloging and classification of networked resources, with authorization to create and original record in a national bibliographic utility. Determine subject headings, classification, and access points applying MARC formats and national current standards.
  5. Responsible for creating, documenting and providing training on specific library functions to other staff.
  6. Using technically advanced library knowledge, provides area-wide support for general hardware and software, including trouble-shooting, documentation and selecting training.
  7. Provides subject bibliographic instruction and compiles subject bibliographies. May also create and maintain subject-specific resource sites on the Internet.
  8. Perform curatorial duties associated with maintaining and assuring access to a specific or specialized library/archival collection applying formal study or experience as appropriate to the collection’s scope and characteristics.
  9. Maintains records and reports statistics related to assigned work flows and/or transactions.
  10. May recruit, schedule, train, assign work to, supervise and evaluate student staff, volunteers and interns. May also supervise staff members.
  11. Monitors budgeted amounts for student labor and work-study student grants.


  1. Bachelor’s degree and at least 3 or more years of related experience, depending on the experience required for the specific job assignment.
  2. Specialized skills may be required for certain positions (e.g.; cataloging skills, OCLC searching skills, ready reference skills in specific discipline such as fine arts, music, pharmacy or marine science).
  3. Working knowledge of a foreign language may be required for certain positions (e.g.; collection service).
  4. Prior supervisory experience may be required for certain positions.
  5. Good oral and written communication skills, good interpersonal, supervisory, and problem-solving skills.
  6. Demonstrated ability to work independently.
  7. Ability to work in a team-based environment and to actively participate in team-based decision-making.
  8. Demonstrated computer skills. Specific job assignments may require knowledge or experience with word processing, spreadsheet, or database software applications. Specific job assignments may require ability to work independently with computer generated records in an integrated library management system or another electronic information resource.

Date Finalized: 7/98
Class Code Change: 02/06/15