You will be required to provide copies of the following documentation (copies accepted, originals not required). You may provide copies in advance of completing the forms, to accompany your application:

• Copy of employee’s birth certificate*
• Copy of spouse’s birth certificate (if married/partnered)*
• Copy of certified marriage license/certificate (registered by the city/town) or civil union certificate (if married/partnered). Religious documents are not acceptable.
• Copy of contingent annuitant birth certificate*
• Copy of birth certificate for any dependent child (up to age 26) covered on medical/dental insurance*

*Birth Certificates
A passport is not accepted as a proof document by the Office of the State Comptroller’s Retirement Services Division. You will need to request a birth certificate from the city where you were born. Hospital documents are not acceptable.

Please note that if the documents are not in English, you must also provide a certified translation. If you, your spouse, or your dependents were born outside of the United States and do not have a birth certificate, you can provide a proof of birth affidavit. Contact your Human Resources representative for this affidavit and instructions.

If the birth certificate is not in English, a certified translated copy, as well as a copy of the original, must be provided.