Human Resources has developed an entirely new job classification system for positions covered by UCPEA. This new job classification system, Career Paths, was designed to be responsive to the changing needs of the University and the complex work environment in which we function. Career Paths aims to be a consistent, clearly defined, and more efficient and effective classification framework for managing our workforce and providing a better understanding of advancement opportunity for employees. Compared to the previous classification system, Career Paths more accurately describes individual positions by providing flexibility for leadership on how to describe and title position work, while using contemporary metrics to rank the work.
Human Resources will implement and refine the system throughout 2020.
UConn Career Paths:
- Reduces the number of classification levels from 12 to 9;
- Introduces new "categories" for employees, including Professional and Manager;
- Has no negative impact to annual base pay;
- Maintains job duties; and
- Fulfills Article 31 of the UCPEA collective bargaining agreement.
INTRODUCTION AND BACKGROUND
In 2016, during the bargaining process for the most recent contract between the University and UCPEA, there was general agreement that the University’s classification system for employees covered by UCPEA was no longer effectively meeting the needs of our employees or the University. The UCPEA contract supports the creation of a more accurate, meaningful, and flexible classification system.
Human Resources reviewed best practices from other universities and gathered feedback from supervisors and employees through Job Inventory Worksheets (JIWs). HR used the JIWs to build and implement the new classification system - Career Paths.
Career Paths reflects our strong desire to ensure that our classification and compensation practices are as fair and competitive as possible, enhancing our efforts to recruit and retain excellent employees.
Career Paths is responsive to the changing needs of UConn and our complex work environment; it provides a clear understanding of advancement opportunities for employees, and it incorporates contemporary metrics to categorize and level work:
- Provides managers the flexibility to title and define the work specific to their workforce needs;
- Defines growth in a Job Path, outlining the requirements for each position, and demonstrating movement through the associated categories and levels;
- Defines core expectations, such as level of accountability, problem solving, and required skills;
- Defines the skills and qualifications of all the occupational groups, or the categories of work at UConn, supporting an employee’s interest to explore and consider shifts in their personal careers;
- Validates the work of employees by using an accurate description of the position.
By readily providing employees with this information about work expectations, it allows the University to attract, retain, and motivate employees to optimally perform.
Overview and Benefits
Career Paths uses general descriptors to categorize work by (1) Occupation and by (2) Level.
Occupational Groups are broad categories of associated or related occupations. Each Occupational Group consists of Job Families, Job Paths, Job Titles, Job Categories, and Job Levels.
The first subdivision of the Occupational Group is the Job Family. Job Families group related jobs with similar work, requiring like training, skills, knowledge, and experience.
Job Families are more detailed than Occupational Groups, further organizing work through grouping professionally similar jobs that often possess different titles across UConn.
The second subdivision of the Occupational Group is the Job Path. Job Paths group roles with a progressive growth in qualifications, complexity, and independence. For some employees, a Job Path may serve as a career trajectory.
Career Paths decreases the number of classification levels from 12 to 9.
Within these 9 classification levels, there are two primary “categories” for employees: Professionals and Managers.
Positions within the Professional Category (also referred to as individual contributor) primarily provide a professional service, which may be specialized or general in nature, to any assigned department in the University.
Positions within the Manager Category provide supervision or management over a department charged with providing a variety of cross-disciplinary services. The majority of time is spent supervising staff or setting a team’s strategic direction.
|Professionals||Professionals 1 – 4:
Career Paths also contains a limited 9th level, reserved for highly-specialized positions that require specific credentialing and education to perform the primary role or core functions of the job. Positions within the 9th level must have direct impact on health or institution-wide initiatives.
A position’s Job Level is based on the job’s core responsibilities weighted against five leveling criteria: General Role; Education, Knowledge, and Experience; Independence and Decision Making; Complexity and Problem Solving; and Scope and Measurable Effect.
The 5 Leveling Criteria will determine job “mapping” in the new system. Depending on the type of position and the position’s hierarchal-standing within the organizational structure, each of these criteria exists in varying degrees. The position’s organizational level designation is based on the measure of these core criteria factors.
The System: Occupation Based Descriptions
The System: Job Categories
The System: Level Descriptors
JOB TEMPLATES AND SPECIFICATIONS
A Job Template provides the scope, key responsibilities, knowledge, and skill requirements of a job; it also serves as the foundational job standards.
A Job Template includes: the General Summary, Reporting Relationships and Teamwork, Essential Duties and Responsibilities, Minimum Qualifications, Competencies, and Conditions of Employment.
As foundational standards, Job Templates represent a broad outline of a job that hiring departments can then transform into a more detailed position description for the local level. These detailed descriptions, known as Job Specifications, include the roles, responsibilities, duties, and scope specific to the department and position.
Job Templates and Descriptions
How to Select a Job Template
Creating a Job Specification
|Complexity and Problem Solving Criteria
||Complexity and Problem Solving Criteria represents the analytical process required to asses and resolve problems commonly presented to the job. The range of prescribed options available to resolve problems and the latitude the incumbent has to revise or develop an option is taken into consideration.|
|Education, Knowledge, and Experience Criteria
||The Education, Knowledge, and Experience Criteria provides the framework for the job's minimum qualification requirements. This includes such factors as the degree, years of experience, position specific knowledge, skills, and abilities necessary.|
|Functional Job Title
||While every position has a Job Title, positions may also have a Functional Job Title. This Functional or “Business Card” Title is determined locally and creates a more distinct description for a position.|
|General Role Criteria
||The General Role Criteria provides the general purpose or reason for the existence of the position.|
|Independence and Decision Making Criteria
||Independence and Decision Making Criteria focuses on a position’s latitude to act independently and outlines the boundaries which limit a position's latitude. A position’s latitude is affected by factors such as supervisory controls and procedural/administrative constraints.|
||Job Category is the broadest grouping category in the classification system. The UCPEA Job Classification System, Career Paths, groups jobs into one of two Job Categories: Professional and Manager.|
|Job Classification System
||UConn’s Job Classification System, Career Paths, is designed to provide a systematic method to manage the categorization of professional staff positions at the University. This system is intended to group jobs by commonalities found in a job’s various attributes. Classification systems use a consistent metric to evaluate the work. Components of this Job Classification System include Leveling Criteria, Occupational Groups, Job Families, Job Paths, and Salary Bands.|
||The Job Specification is a detailed explanation of the position’s duties and responsibilities. Job Specifications are unique to each position and include the specific requirements and expectations of the role within the unit.|
||The Job Family is the first subdivision of the Occupational Group. Job Families group related jobs with similar work, requiring like training, skills, knowledge, and experience. Job Families provide a more detailed category to further organize work through grouping similar jobs that often possess different titles across an institution. Each Family consists of different Job Paths and Titles.|
||The Job Level is determined by the General Role and the amount of Education, Knowledge, and Experience, Independence and Decision Making, Complexity and Problem Solving, and the Scope and Measurable Effect a job requires. A position’s Job Level is based on the measure of these factor against the job's core responsibilities.|
||The Job Path is the second subdivision of the Occupational Group by further grouping roles (the first being the Job Family). Roles grouped within the Job Path are primarily differentiated by a progressive growth in qualifications, complexity, and in the independence required of the job. The Job Path may serve as an employee's career path guide.|
||The Job Template documents basic information such as the job’s title, duties and responsibilities, reporting line, and the minimum qualifications. The Job Template is relevant to all positions in the Job Title and serves as a starting point for the more individualized Job Specifications.|
||The Job Title describes a job in the organization. Jobs with sufficient commonalities are grouped together and given a single title.|
||Job describes a compilation of tasks assigned to and performed by employees in an organization.|
||Leveling Criteria describe a group of factors in a job used to determine the job's level in a classification system. The five Leveling Criteria in the classification system include: General Role; Education, Knowledge, and Experience; Independence and Decision-Making; Complexity and Problem Solving; and Scope and Measurable Effect.|
||The Leveling Guide serves as a reference guide for the levels within a classification system, illustrating the differences by level for each leveling criteria.|
||The Manager Category is characterized by providing a combination of supervision/management over a department charged with providing a variety of cross-disciplinary services. The task of supervising staff in itself does not necessitate the “Manager” category. This category applies to positions with primary responsibility and majority of their time managing a program, organization, unit, etc. Parts of managing include the accountability for planning, assessing, and developing both the program and staff charged with administering and delivering that program. Incumbents should have both oversight of professional and non-professional staff, and business and/or administrative operations.|
||Mapping is the process of determining the placement of a job in the new classification system.|
||The Occupational Group broadly categorizes associated or related occupations. Each Occupational Group consists of Job Titles, Job Paths, Job Categories, and Job Levels.|
||The Professional Category (also referred to as individual contributor) is characterized by positions that are accountable for providing service to any assigned department in the University. These positions are primarily accountable for their own workload and may have supervisory responsibilities for individuals performing similar or same tasks. Examples of supervisory responsibilities performed by those in the Professional Category include staff scheduling, performance evaluations, assigning and prioritizing daily tasks, and responding to atypical issues and concerns.
Professionals 5-7 serve as an expert or an advanced resource capacity in an area of specialization. This specialization usually requires specific education or professional credentials and experience.
||Salary bands standardize compensation across similar skill sets and responsibilities. There is an established minimum, maximum, and mid-point determined for each band.|
|Scope and Measurable Effect Criteria
||The Scope and Measurable Effect Criteria speaks to the impact of a job’s actions, decisions, or role on individuals, a group of individuals, or a service being provided.|
Effective July 1, 2022