To request a change to the University's organizational structure, please follow the processing steps, below, ensuring that your pdf request form and all supporting documentation are attached to your ServiceIT ticket.
Note: Requests to change the Organizational Structure must be approved by an Organization Head at a level to which the changing Organization reports, accompanied by supporting documentation. (e.g. official announcement, offer letter, etc.) In addition, official approval from the Board of Trustees may be necessary for organization name changes.
|TYPE OF CHANGE
||EFFECTIVE DATE RULES FOR SUBMITTING A CHANGE TO CORE-CT|
|Change Manager ID||No specific effective date restriction|
|Change Reports To||1st day of current pay period*|
|Change Org Name||No specific effective date restriction|
|Change Org Level||1st day of current pay period*|
|Org Inactivation||No specific effective date restriction|
|Add New Org||1st day of current pay period*|
* Timely submittal is critical for changes that must be effective at the start of the current or future pay period (at the time of the submittal to Core - CT). If the deadline is missed it will be processed and effective in the following pay period.
The timeframe for all changes to take effect in the system can be up to two weeks, dependent upon all actions that need to be taken based on the changes (e.g. security and/or proxy impacts). Please consider these timelines when submitting requests; submitting them before the change effective date if possible.
ORGANIZATIONAL STRUCTURE PROCESSING STEPS
1. Customer completes Organizational Structure Change Form
2. Customer submits change request via ServiceIT (see instructions below)
3. HR researches, reviews and approves request
4. UConn requests the change in Core-CT
5. Customer notified that request is complete
If you would like to be notified when any Organizational changes are made, sign up for the MUD-L listserv.
|3||UOC-Pres||UConn President||President||Level 3 or 4 are Mandatory|
|4||UOC-Divs||UConn Division||Divisions: EVP's (Provost, CFO), President||Level 3 or 4 are Mandatory|
|5||UOC-VP-Cab||UConn VP Cabinet||VP (Vice President or Vice Provost) and/or President's Cabinet||Optional|
|6||UOC-AVP-DN||UConn AVP Dean||Associate or Assistant VP's and Deans; or those considered by the University to be at an equivalent level to said titles||Level 6 or 7 are Mandatory|
|7||UOC-DisGrp||UConn Discipline||Discipline or Group with a heads of generally equivalent authority (Example: Social Sciences in CLAS), generally with Associate Dean as head for Academic areas||Level 6 or 7 are Mandatory|
|8||UOC-Dept||UConn Department||Departments ("Offices") with Heads & Staff (Academic Dept Heads & Executive/Administrators, or equivalent authority)||Optional but common (Lowest level given authority for approving Smart HR, etc)|
|9||UOC-SbDpt1||UConn Sub Department (1)||Departments ("Offices") at a lower level; with generally no internal "head" for that Department and/or no staff||Optional|
|10||UOC-SbDpt2||UConn Sub Department (2)||Lower level departments (Org/Dept Codes with no staff, clearing accounts, etc)||Optional|