Minor Protection Coordinator
Protection of Minors and Reporting of Child Abuse and Neglect Policy
The University of Connecticut is proud to serve the broader community through a wide range of educational and enriching opportunities, and is committed to promoting a welcoming and secure experience for the children and youth who participate in activities at UConn.
We trust that this site will serve as a resource for members of the University community and those responsible for coordinating programs and activities involving minors. For additional assistance and guidance regarding the scope of UConn’s Protection of Minors and Reporting of Child Abuse and Neglect Policy, please do not hesitate to contact Julie Guild Minor Protection Coordinator.
Hosting a Program or Activity Involving Minors? Register Your Event Online
The University’s Protection of Minors and Reporting of Child Abuse or Neglect Policy, requires that University Sponsored activities involving minors register with the University’s Minor Protection Coordinator at least thirty (30) days prior to the start of the program or activity.
The registration process is structured into the following simple steps:
PHASE I - ACTIVITY INFORMATION
PHASE II - AUTHORIZED ADULT
Note: Training and background check information will be entered by the Minor Protection Coordinator.
PHASE III - ATTESTATION
PHASE IV - MINOR PROTECTION APPROVAL
Minor Protection Training
All Authorized Adults in University-sponsored activities must complete UConn’s annual Minor Protection Training in advance of working with minors.
This training is offered via UConn’s Learning@Work and provides an overview of UConn’s policy for the Protection of Minors and Reporting of Child Abuse and Neglect, the various types and signs of child abuse, and strategies for responding to and reporting incidents of child abuse or neglect.
Below is an overview of the steps involved in this process. Additional guidance and other training resources are listed in the menu on the right-hand side of this page.
1. REQUEST ACCESS
2. RECEIVE EMAIL
3. VIEW THE MINOR PROTECTION TRAINING
(UConn Health) Online Learning Center
(UConn Campuses) Learning@Work
4. COMPLETE THE ACKNOWLEDGEMENT STATEMENT
Background Check requirements for individuals working in University-Sponsored Activities involving minors.
Anyone interested in supervising, chaperoning, or otherwise overseeing minors who participate in University-sponsored activities involving minors must be an Authorized Adult. In order to meet this Policy requirement and act as an Authorized Adult, individuals (paid or unpaid) must (1) successfully pass a Background Screening within the last four years, (2) complete the University minor’s protection training within the last year, and (3) be registered with the University’s Minor Protection Coordinator.
University Sponsored activities involving minors must ensure that all Authorized Adults have successfully passed a Background Screening prior to working with minors.
Background Screenings must be initiated using the steps provided by the University Department of Human Resources or the UConn Health Police Department, including collecting written permission and other requested forms.
Background Screenings for University Authorized Adults must be initiated using the steps provided by the University Department of Human Resources.
To learn more, visit: Pre-Employment Criminal Background Checks
Background Screenings for UConn Health Authorized Adults must be initiated using the steps provided by the UConn Police Department at Farmington.
To learn more, visit: Background Checks at UConn Health
Tools and Resources
The following tools and resources are intended to support activities involving minors on campus. Feel free to contact us for further assistance.
Forms and Templates
Model Pick-Up Authorization Form
MPP Self-Monitoring Checklist (Online Version)
Participant Conduct Attestation Form
Staff Conduct Attestation Form
Self Monitoring Checklist (PDF Version)
UConn Model Waiver / Consent Form
UConn Health Model Waiver / Consent Form
Other Related Resources
Child Abuse Prevention Month
Children in the Workplace
Employment of Minors
Minors in UConn Labs (see section VII-B-I-C)
Minor Protection Program FAQs
Planning Checklist for Non-University Activities
Resources for Non-University Activities
Appropriate Use of Non-Compensated Individuals Policy
Hosting an Unpaid Educational Experience
Campus Resource List
Listed below are some quick links and information that may be helpful when planning activities involving minors on campus.
About University Campuses
UConn Campus Map (Storrs)
Overview of UConn Campuses
University Police Department
UConn Health Police Department
Policies and Other Resources
Protection of Minors and Reporting of Child Abuse and Neglect Policy
Children in the Workplace Policy
Driving and Motor Vehicle Policy
Policy Against Discrimination, Harassment, and Related Interpersonal Violence
Other Campus Resources
Accessibility at UConn
Center for Students with Disabilities
University Events and Conference Services
Environmental Health and Safety
Guidelines for Employing Minors Under 18 Years of Age
Office of Diversity & Equity
Office of the General Counsel
CT Licensing Requirements for Youth Camps
DCF: FAQs about Reporting Child Abuse and Neglect
DCF: Mandated Reporters - What they need to know
Electronic Communications with Youth
Reporting Suspected Child Abuse and Neglect
Pursuant to Connecticut state law, virtually all University employees are Mandated Reporters of Child Abuse and Neglect and must comply with the reporting requirements in Connecticut’s mandated reporting laws. (Connecticut General Statutes Sections 17a-101a to 17a-101d).
How to Report?
Please Note: If you witness child abuse or if there is an imminent or ongoing threat to an individual or the community, immediately call 9-1-1.
Connecticut state law, requires that reports of known or suspected child abuse or neglect be made orally, as soon as possible, but no later than 12 hours to the Department of Children and Families’ (DCF) 24-hour hotline and/or law enforcement.
Within 48 hours of making oral reports, a written report must be made to DCF using DCF’s Report of Suspected Abuse Form (DCF-136 Form).
To make a report, contact:
- DCF’s 24-hour hotline at (800) 842-2288;
- the University Police at (860) 486-4800; or
- UConn Health Police at (860) 679-2121.
University employees are protected under state law for the good faith reporting of suspected Child Abuse or Child Neglect, even if a later investigation fails to substantiate the allegations.
In addition to statutory reporting requirements, University employees must also comply with any other University policies that impose additional reporting obligations, such as the Policy Against Discrimination, Harassment, and Related Interpersonal Violence.
Working with Minors Online – Important Information
All University of Connecticut-affiliated online programs or events (as defined in the Protection of Minors and Reporting of Child Abuse and Neglect Policy) engaging minors under the age of 18 must register with the Minor Protection Program prior to commencing program operations.
Review Guidance on Whether Your Event Requires Registration
Annual training is required if you will engage with youth in online environments. For information, please visit our Training Page.
Best Practices and Resources
- All online activities occur through WebEx.
- Recording on any platform is prohibited.
- Each session must be locked to ensure safety. Presenters will allow participants to join the session. For more information and step by step directions, please view “Securing your Webex Meeting.”
- “Rule of 3” ratio must be complied with at all times.
- If you are responding to email, direct messaging, or any communications there must be at least three people on the call and at least one person needs to be an Authorized Adult.
- 1:1 Interactions in online platforms puts you and the minor at risk. These are not allowed.
- ADA Accessibility Online.
- Review information for an Online Code of Conduct.
Children – Some internet sites may ask you to share information about yourself. Before sending any information about yourself over the Internet to us or anyone else, be sure to ask your parents/guardians for permission.
Parents/Guardians – the University recommends that parents/guardians take an active role in their children’s use of the Internet. We encourage you to talk to your children about safe and responsible use of their personal information while using the Internet. Here are some tips:
- Teach children never to give Personal Information (such as name, address, phone number, school name, etc.) unless supervised by a parent, guardian or responsible adult.
- Know the sites your children are visiting and which sites are appropriate.
- Look for website privacy policies and know how your child’s information is treated.