Payroll Title: UCP X
Class Code: 1003-9090
Job Family: COM
FLSA Code: E
Under the general direction of the Director, manages the operation and maintenance of the auditorium complex and produces and coordinates auditorium programs.
CHARACTERISTIC DUTIES AND RESPONSIBILITIES
- Approves, schedules and plans master Calendar after the University concert series are planned and coordinates the schedule of all events for the facility
- Produces all auditorium events and makes all necessary arrangements for performances, including space, and special requirements of performers; coordinates all logistical details, maintaining liaison with appropriate individuals and organizations responsible for providing services and materials for each event, i.e. police, fire snow removal, etc.
- Hires, trains, supervises and evaluates production, maintenance and some clerical staff; establishes work schedules and determines work assignments.
- Supervises in-house Novell Computer network; assigns security clearances, allots usage and oversees maintenance.
- Coordinates, schedules and directs the maintenance of auditorium complex; arranges for building repairs and approves repair requests, within establishes guidelines.
- Prepares custodial and maintenance schedules and establishes priorities for upkeep of building and equipment.
- Prepares production staff schedules, including overtime; coordinates and contracts with the International Alliance of Theatrical Stage Employees (stagehands union) when event contracts so require.
- Manages auditorium concessions; is a permittee with full liquor license; has authority for liquor ordering and operation of the full service bars and soft drink bar, with responsibility for insuring compliance with the Liquor Control Act and regulations of the Department of Liquor Control. Is responsible for all accounting; including payments for product, receipts, payment of federal and state taxes; and record keeping in accordance with procedures satisfactory to the University and state auditors and Department of Liquor Control auditors.
- Administers auditorium complex rental program; schedules facility reservations for non-University groups or promoters in accordance with the Board of Trustees policy; arranges for all goods and services required by each agreement; cost accounts reimbursable charges to the client.
- Assures compliance with University, State and federal regulations and codes governing safety of occupants in a public building.
- Maintains building security through key control and alarm systems.
- Prepares budget recommendations for maintaining and updating facilities and equipment; approves expenses within established guidelines and orders maintenance supplies.
- Assists director in policy decisions regarding administration of auditorium and in scheduling auditorium events.
- Evaluates existing facilities and recommends and oversees approved major renovations.
- Keeps informed of current developments in performing arts; attends and previews concerts, plays and other entertainment programs for potential inclusion in auditorium calendar.
- Performs related duties as required.
MINIMUM ACCEPTABLE QUALIFICATIONS
- Bachelor’s degree in appropriate field
- Three to five years experience in facilities management with demonstrated abilities in the production, maintenance, safety, and concession fields.
- Demonstrated ability to negotiate and contract for events.
- Sound knowledge of theater technology
- Familiarity with appropriate computer software.
- Willingness to work irregular and flexible hours
- Strong communication and human relations skills
Date Created: 06/28/85