Leaving UConn?

Separating from the University?

Regardless of the reason why you are leaving UConn, there are steps you should take which can make your transition a bit easier.

If you are voluntarily leaving your position at UConn, notify your supervisor, manager, or department head of your intent to resign as soon as possible.

For certain employee population, there are guidelines for how much time you must give to the University prior to you leaving.
Voluntary Resignation in Good Standing Notice Requirements

Items to Consider Prior to Your Last Day.

Review What Happens to Your Benefits
Review What Happens to Your Accrued Leaves
Review the Employee Separation Guidelines with your Supervisor
Complete an Exit Interview Survey on the Office of University Compliance web-site.

On Your Last Day of Work.

My last day of work has arrived, what do I need to do to remain in good standing with the University?
Review the Departing Employee Last Day Checklist

What Happens to your Benefits & Accrued Vacation Time if...

The following is information for employee who are leaving employment at the University to work at a different state agency with no break in service.

Insurance Benefits Impact
Medical/Dental Insurance Continue
Basic Life Insurance Continue
Supplemental Life Insurance Continue only if eligible
Supplemental State Sponsored Benefits Continue
Additional University Sponsored Benefits:
College Benefits Group Life and Disability Insurance Programs
Payroll deduction ends.
Contact College Benefits Group at (860) 429-9000 for information regarding continuation options.
Retirement Benefits Impact
State Employee Retirement System (SERS) Tier I, Tier II, Tier IIA, Tier III Continue
SERS Hybrid Plan Continue only if transferring to an agency in higher education and to a position in which the Hybrid Plan is offered. If not, enrollment in SERS.
Alternate Retirement Program (ARP) Continue only if transferring to an agency in higher education and to a position in which ARP is offered. If not, enrollment in SERS.ARP account is retained by employee. No withdrawal or rollover provisions permitted while employed at a state agency.
Retiree Health Contributions Continue
403(b) Plan Deduction continue only if transferring to a 403(b) eligible agency, such as an agency in higher education.
457 Plan Continue

If you have questions about benefits continuation when you transfer to another state agency, Call the HR Service Desk at (860) 486-3034.

Accruals When You Transfer to Another State Agency

Accruals Impact
Vacation Balances Transfer
Sick Time Maintenance and Service (CEUI) (NP-2)
Administrative Clerical (AFSCME) (NP-3)
Police and Fire (NP-5)
Social and Human Services (AFSCME) (P-2)
Administrative and Residual (A&R) (P-5)
Balances Transfer
UCPEA
Management/Confidential
Balances do not transfer, no payout
“Banked”sick time, accrued while in a statewide bargaining unit, transfers
Holidays Worked/T-time Balances transfer or paid out if not available in new position
PL Maintenance and Service (CEUI) (NP-2)
Administrative Clerical (AFSCME) (NP-3)
Police and Fire (NP-5)
Social and Human Services (AFSCME) (P-2)
Administrative and Residual (A&R) (P-5)
Balances Transfer
UCPEA
Management/Confidential
Balances do not transfer, no payout

If you have questions about accruals when you transfer to another state agency, Call the Payroll Department at (860) 486-2423.

UCPEA end date employees who are not renewed are eligible for certain health benefits and post-employment benefits, depending on their years of service.

Employees with at least one year of service

In accordance with the State Employees Bargaining Agent Coalition (SEBAC) Placement and Training Agreement, eligible employees can receive the following benefits:

  • Up to four months of medical and dental insurance continuation, provided they pay their share of the cost. COBRA is available thereafter.
  • Placement on the SEBAC Reemployment List
  • Counseling and Outplacement Services

Visit the DAS Website to learn more about these benefits.

Employees with at least four years of service

Eligible employees can be placed on the UCPEA Recall List, in accordance with Article 44 of the UCPEA contract.

Other considerations

UCPEA employees who are eligible for retirement should be aware that if they transition directly into retirement, they receive:

  • Retiree life insurance, if enrolled in basic life insurance
  • Payout of any “banked” sick leave accrued while in a statewide bargaining unit
  • Prorated longevity payment

UCPEA employees who do not transition directly into retirement, do not return to state employment, and commence retirement benefits after a break in service do not receive the above benefits.

If you have questions about your SEBAC or Recall rights, email Human Resources or call 860-486-3034.

Employees who experience a layoff from the University have additional benefits and services available to them in accordance with their union contract and the State Employees Bargaining Agent Coalition (SEBAC) Placement and Training Agreement.

Provision
Information
Reemployment/Recall
UCPEA
Article 27
AAUP
Article 14
Maintenance and Service (CEUI) (NP-2)
Article 13
Administrative Clearical (AFSCME) (NP-3)
Article 14
Police and Fire (NP-5)
Article 15
Social and Human Services (AFSCME) (P-2)
Article 13
Administrative and Residual (A&R) (P-5)
Article 13
SEBAC
  • Reemployment List
  • Counseling and Outplacement Services
  • Medical/Dental Insurance Continuation
Contact the Office of Faculty and Staff Labor Relations at (860) 486-5684 if you have questions about layoffs.

Notification

The family, or someone on behalf of the family, should contact Lori Vivian, Manager Human Resources Benefits Unit – (860) 486-5734 to report the death of an employee.

Following such notification, Human Resources and the Payroll Department will review the employee’s records for a determination of:

  • Outstanding Pay
  • Payout of Accruals
  • Life Insurance Enrollment
  • Medical/Dental Continuation for Surviving Spouse/Children
  • Tuition Waiver Continuation for Surviving Spouse/Children
  • Survivor Benefits under Connecticut State Employees Retirement System (SERS) or the Alternate Retirement Program (ARP)
  • Continuation of Additional Benefits

Payroll Department – (860) 486-2423

The Payroll Department will complete the agency portion of the CO-536 Claim for Payment Due Deceased Employee and forward it to the employee’s named beneficiary (Retirement Plan Beneficiary as designated on CO-931h). The beneficiary must submit the completed form and an official death notice to the Payroll Department. If there is no beneficiary, or the named beneficiary predeceased the employee, outstanding pay and the payout of accruals will be made to the estate.

The Payroll Department sends information to the Office of the State Comptroller, who processes the payout of outstanding pay and the payout of accruals and the payment of Basic and Supplemental Life Insurance (if enrolled) to the designated life insurance beneficiary(ies).

Human Resources – Lori Vivian, Manager Benefits Unit – (860) 486-5734

The Benefits Unit will contact the employee’s named beneficiary (Retirement Plan Beneficiary as designated on CO-931h) with information about continuation of benefits.