Associate Director – Student Activities/Union – Administration

Payroll Title: UCP VIII
Class Code: 0805-9088
Job Family: FAC
FLSA Code: E
Score: 621

JOB SUMMARY

Under the general direction of designated administrator, administers the maintenance, budget and personnel functions for Student Union operations and Commons buildings.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

  1. Manages a program of building maintenance; arranges for building repairs and approves repair requests, within established guidelines.
  2. Administers and monitors all personnel actions such as searches, hiring procedures, time cards, overtime requests in assigned area of responsibility, and applies provisions of collective bargaining agreements.
  3. Provides necessary administrative support for social, cultural and recreational programs, including processing of contracts for external professional services, allocation of space for individual events, facility set-up and equipment, and staffing support.
  4. Prepares custodial and maintenance schedules and establishes priorities for upkeep of building equipment.
  5. Selects, supervises, trains and evaluates clerical, maintenance and professional staff and other assigned staff; determines work assignments and work schedules.
  6. Develops preliminary Student Union operations budget and manages approved budget; monitors income and approves expenses and keeps Director informed of budget status.
  7. Evaluates existing facilities and recommends and oversees approved major renovations.
  8. Manages and staffs income-producing activities such as coin-operated game room, printing service and equipment rental, concession stand and billiards room.
  9. Administers all purchasing activities and approves purchase requests, in assigned area of responsibility, within established guidelines.
  10. Maintains accurate accounting system, utilizing sound accounting principles and knowledge of University and State policies and procedures.
  11. Assists Director in overall operation of the department.
  12. Performs related duties as required.

MINIMUM ACCEPTABLE QUALIFICATIONS

  1. Bachelor’s degree in business, management, public administration or related field
  2. Four to five years experience in management, budget, personnel, building maintenance or related areas.
  3. Budgetary and supervisory ability
  4. Demonstrated leadership, organizational and communication skills.
  5. Demonstrated ability to deal effectively with the public, students, faculty, staff and external agencies.
  6. Willingness to work irregular and flexible hours.

Date Created: 6/28/85