Continuing Education Counselor II

Payroll Title: UCP VI
Class Code: 0651-9086
Job Family: EDU
FLSA Code: E
Score: 532


Under the direction of the designated supervisor assists in administering and coordinating the Bachelor of General Studies (BGS) and the Non-Degree Study Program at a university campus and provides appropriate counseling and administrative services for program effectiveness.


  1. Recruits applicants for Bachelor of General Studies program; evaluates an applicant’s prior educational background, admits to degree status, and identifies appropriate faculty advisor for students.
  2. Works closely with faculty advisor and BGS student to plan appropriate individualized academic program of study; monitors BGS student’s progress in program including such things as insuring adherence to program regulations, advising on transferability of courses form other colleges, etc.; advises on probation and dismissal questions related to BGS students.
  3. Advises non-degree students on course selection, course prerequisites, registration procedures, University programs and regulation, etc.; using delegated authority, approves enrollment of formerly dismissed students in non-degree status, grants special permission and waivers (including approval of late registrations, drops, registration for excess credit, etc.) may authorize dismissal of individuals from non-degree status
  4. Assists on-site coordinator for various activities and services for adult students including such things as planning and implementing orientation sessions, social events, awards ceremonies, special newsletters, etc. handling selected aspects (i.e., site selection, material preparation, securing equipment, speaker logistics, budget coordination, publicity) as assigned.
  5. Assists in the effective and efficient operations of the local office working closely with more senior counselor program staff, and staff and faculty of the campus; assists in administration of local campus’ program budget; may supervise clerical staff (and other professional staff if so assigned) in the absence of the senior counselor
  6. Assist in conducting needs assessments for courses including analyzing enrollment patterns, student’s programs, community interests, preferred class hours etc. and recommends courses which should be scheduled or developed; may participate in long and short range program planning; may work with faculty in developing new courses schedule patterns
  7. May assist in representing the BGS and Non-Degree Program to local corporate, community and college groups by participating in open houses, making presentations, etc.; may represent other university programs as authorized to do so.
  8. Performs necessary administrative duties such as supervision maintenance of files, preparation of reports, coordination of student records with other agency offices, etc.
  9. Serves as an on-site resource person to faculty and students on adult learning, the problems of working adults studying on a part-time basis, etc.; advises on various problems of non-traditional students; mediates and makes appropriate professional referrals as necessary; maintains information on career and educational options in a region.
  10. May serve as an on-site resource person for faculty and students vis-à-vis internship experiences for BGS students; may work with external agencies and companies to develop appropriate experiences and with faculty to monitor and evaluate each student’s experience.
  11. May serve on various committees; may work on special projects for local campus, as approved; may perform other approved tasks for effective program operations at local campus.
  12. May administer and interpret various vocational, aptitude, personality or learning style tests; may refer individuals to other professionals as appropriate given test results.
  13. May initiate, develop and teach special workshops and seminars (e.g., on test taking, math or computer anxiety, life and/or career planning).
  14. Performs related duties as required.


  1. Masters degree in counseling or in other discipline appropriate to position.
  2. Two to four years counseling or academic advisor experience, preferably in an area dealing with adult, part-time students in higher education.
  3. Demonstrated ability to work independently and exercise sound judgment with regard to program operations and student-faculty relations.
  4. Ability to work irregular and flexible hours and to travel as required.
  5. Excellent written and oral communication skills and interpersonal skills


  1. Some knowledge of and experience in curriculum assessment.
  2. Knowledge of principles of adult education
  3. Knowledge of state and regional demographics and industry and its educational needs and resources

Date Created: 7/88