Manager – Theater Operations

Payroll Title: UCP X
Class Code: 1022-9090
Job Family: COM
FLSA Code: E
Score: 716


Under the general direction of an Administrator, manages the business affairs and staff of a performing arts operation that includes box office operations, artistic services, performer accommodations, marketing and publicity, development, and budget maintenance.


  1. Approves, schedules and plans master calendar in accordance with the University’s calendar and coordinates the schedule of all events for the Theater Program.
  2. Prepares and manages theater operation’s budget, reports income from performances, and approves expenses within the Department’s and University’s established guidelines.
  3. Manages theater concessions; is permittee with full liquor license; has authority for liquor ordering and operation of the full service and soft drink bars, with responsibility for insuring compliance with the liquor Control Act and regulations of the Consumer Protection/Liquor Control Division; is responsible for all accounting, including payments for product, receipts, payment of federal and state taxes; and recording keeping in accordance with procedures satisfactory to the University and state auditors and Department of Liquor control auditors
  4. Coordinates and manages all audience development, marketing and publicity efforts including programs, subscriptions, group sales and single ticket campaigns.
  5. Negotiates and files appropriate contracts for guest artists and other production staff at the direction of the Artistic Director.   Acquires and arranges for rights to material produced by the Department.
  6. Manages the public relations efforts, including house management and various fund-raising activities such as opening night receptions.
  7. Under the direction of an administrator, develops and writes grant proposals to various national and state funding sources, and act as an advocate for arts funding within the University Community.
  8. Oversees staff and functions of company management including arrangement of appropriate housing and out of rehearsal services for guest artists.
  9. Hires, trains, supervises, and evaluates production, maintenance, and publicity staff; establishes work schedules and determines work assignments.
  10. Assures compliance with University, State and Federal regulations and codes governing safety of occupants in a public building.
  11. As part of the management team, collaborates with administrators in policy decisions regarding administration of operation, production and the artistic direction of events.
  12. Keeps informed of current developments in performing arts; attends and previews concerts, plays and other entertainment programs for potential inclusion in master calendar.
  13. Performs related duties as required.


  1. Master’s of Fine Arts degree in theater management with three to five years of experience or Bachelor’s degree and ten years experience in theater management with demonstrated abilities in the areas of marketing, contracts, public relations and business management.
  2. Demonstrated ability to negotiate and contract for professional Theater Artists.
  3. Familiarity with appropriate computer software.
  4. Willingness to work irregular and flexible hours.
  5. Strong communication and human relations skills

Date Created: 04/22/96