Office Manager

Payroll Title: UCP V
Class Code: 0525-9085
Job Family: ADM
FLSA Code: E
Score: 508

JOB SUMMARY

Under the supervision of the Director, manages and coordinates all functions and procedures to support the activities of a large Department/School/Division.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

  1. Supervises and coordinates daily workflow of department in accordance with established policies and procedures; sets priorities to meet calendar deadlines.
  2. Hires, supervises, trains and evaluates clerical and student staff; determines work assignments and work schedule; assesses need for additional staff and makes recommendations to Director.
  3. Coordinates administrative support for professional staff, and adjust clerical assignments to accommodate priority needs.
  4. Monitors and reviews all clerical personnel actions for accuracy and compliance with department and University procedures and resolves problems as they arise.
  5. Reviews department administrative policies and procedures for efficiency and effectiveness and recommends improvements; interprets and implements established policies and procedures.
  6. Prepares agenda and conducts weekly clerical staff meetings to disseminate information, clarify procedures, and correct problems.
  7. May represent supervisor to other University offices, the public outside, the public or outside agencies in administrative matters; assumes responsibility for managing day-to-day administrative operations with authority to make decisions within established practice and policies.
  8. Assists in preparation of fiscal reports, developing monthly calendar, and coordinating timely input of computer data.
  9. Devises, modifies and/or supervises the maintenance and coordination of complex filing systems, records and mailings.
  10. Serves as a liaison between the department and other University offices.
  11. Assists University, state and federal auditors by supervising the gathering of information necessary for preparing the audits.
  12. Performs related duties as required.

MINIMUM ACCEPTABLE QUALIFICATIONS

  1. Bachelor’s degree or equivalent training and experience
  2. At least five years related experience
  3. Ability to perform office management duties
  4. Supervisory and administrative ability
  5. Ability to work under time constraints and to work effectively with staff and public

Date Revised: 8/5/98