Personal Illness Medical Leave

Personal illness leaves occur when an employee is away from work for a block of time or requires intermittent or reduced schedule leave. Employees at the University of Connecticut who meet the qualifying requirements may be eligible for state FMLA, federal FMLA and/or SEBAC Supplemental leave.
Factors impacting leaves vary by employment type (i.e., bargaining unit), and the University encourages employees to review all applicable information below, within collective bargaining agreements and applicable policies, and contact Human Resources as early as possible.

Leave can be paid or unpaid. Please reference the Faculty Medical Leave Guidelines.

Academic Assistants, Research Assistants, Research Associates and Facilities Scientists use their available sick leave entitlements, and the optional paid time that can be applied to the leave:

  • Personal leave
  • Vacation; and/or
  • Holidays.
Disability insurance is automatically provided to employees enrolled in the Alternate Retirement Program. If an absence is expected to extend beyond six months, the employee covered under the FMLG is required to apply for long-term disability and, if approved, would qualify for supplemental payments under Article 19.IV.G of the AAUP contract.
Tenure-track faculty members with a qualified FMLA leave related to a serious personal illness or injury will receive an automatic one-year extension of the tenure clock, to a maximum of two extensions.

Tenure Clock Adjustment Procedure

University By-Laws - Article XIV.L.4
Sick Leave for Members of the Professional Staff - Article XIV.C.4
AAUP Contract
Article 13.6 - Academic Assistants and Facilities Scientists
Article 19.6.G - Disability Pay
Article 19.6.I - Family/Medical Leave
Benefits (Research Assistants and Research Associates)
Article 26.1 - Sick Leave for Temporary Employees
Long Term Disability Certificate

Suzanne Rogoz
Telephone: (860) 486-0398
Fax: (860) 486-0406

Personal Illness leaves are paid using available sick leave entitlements.

Optional paid time that can be applied to the leave includes:

  • Vacation
  • Personal leave
  • Holidays worked
  • Compensatory time

Sick Leave Bank

  • Eligible when paid leave options (from above) are exhausted
  • For very serious or catastrophic illness or injury
  • Application and documentation submitted for union committee review

The University may grant additional sick time beyond sick leave bank allocations.

Employees enrolled in the Alternative Retirement Program (ARP) are automatically covered by a long-term disability policy that begins paying benefits are a six-month waiting period.
HR Leave Administrators provide Time Coding instructions to employees and their supervisors.
University Bylaws
Article XV.K - Sick Leave for Members of the Professional Staff
UCPEA Contract
Article 6 - Vacation Leave
Article 8 - Holidays
Article 9 - Personal Leave
Article 11 - Sick Leave
Article 15.4 - Leaves Without Pay
Article 33.3 - Disability Insurance
Long Term Disability Certificate
Cindy Drost
Telephone: (860) 486-2432
Fax: (860) 486-0406

Leave can be paid or unpaid. Please reference the Faculty Medical Leave Guidelines.
Employees enrolled in the Alternative Retirement Program (ARP) are automatically covered by a long-term disability policy that begins paying benefits are a six-month waiting period.
Suzanne Rogoz
Telephone: (860) 486-0398
Fax: (860) 486-0406

Personal Illness leaves are paid using available sick leave entitlements.

Optional paid time that can be applied to the leave after exhausting sick leave entitlements:

  • Vacation
  • Personal leave
  • Holidays worked
  • Compensatory time

Additional paid sick leave can be requested under the University Policy.

HR Leave Administrators provide Time Coding instructions to employees and their supervisors.
University Bylaws
Article XV.K - Sick Leave for Members of the Professional Staff
University Policy - Benefits for Managerial and Confidential Exempt and Non-Represented Faculty
Long Term Disability Certificate
Cindy Drost
Telephone: (860) 486-2432
Fax: (860) 486-0406

Personal Illness leaves are paid using available sick leave entitlements.

Optional paid time that can be applied to the leave after exhausting sick leave entitlements:

  • Personal leave
  • Vacation
  • Holidays, including earned time holidays

Advanced Sick Leave

  • Must have at least 5 years of full-time service
  • Available when all paid leave options (from above) are exhausted
  • For cases involving extended periods of illness or injury
  • 1 day at full pay for each completed year of full-time service to a maximum of 30 days at full pay

Extended Sick Leave

  • Must have at least 20 years of state service
  • Available when all paid leave options (from above) are exhausted
  • Half-pay for up to a maximum of 30 days

Donated Leave

  • Must have 6 months of state service and have achieved permanent status
  • Available when all paid time off options are exhausted
  • Fellow bargaining unit members can donate accrued vacation, person and/or up to 5 days per calendar year of sick leave
  • Must be suffering from a long term or terminal illness or disability
HR Leave Administrators provide Time Coding instructions to employees and their supervisors.
NP-2 Contract
Article 28 - Vacation
Article 29 - Sick Leave
Article 30 - Personal Leave
Article 33 - Holidays
Megan Stimson
Telephone: (860) 486-0408
Fax: (860) 486-0406

Personal Illness leaves are paid using available sick leave entitlements.

Optional paid time that can be applied to the leave after exhausting sick leave entitlements:

  • Personal leave
  • Vacation
  • Earned holidays

Advanced Sick Leave

  • Must have at least 5 years of full-time service
  • Available when all paid leave options (from above) are exhausted
  • For cases involving extended periods of illness or injury
  • 1 day at full pay for each completed year of full-time service to a maximum of 30 days at full pay

Extended Sick Leave

  • Must have at least 20 years of state service
  • Available when all paid leave options (from above) are exhausted
  • Half-pay for up to a maximum of 30 days

Donated Leave

  • Must have 6 months of state service and have achieved permanent status
  • Available when all paid time off options are exhausted
  • Fellow bargaining unit members can donate accrued vacation, person and/or up to 5 days per calendar year of sick leave
  • Must be suffering from a long term or terminal illness or disability
HR Leave Administrators provide Time Coding instructions to employees and their supervisors.
NP-3 Contract
Article 29 - Holidays
Article 30 - Vacations and Personal Leave
Article 31 - Sick Leave
Suzanne Rogoz
Telephone: (860) 486-0398
Fax: (860) 486-0406

Paid using available sick leave entitlements.

Optional paid time that can be applied to the leave after exhausting sick leave entitlements:

  • Personal leave
  • Vacation
  • Earned holidays

Advanced Sick Leave

  • Must have at least 5 years of full-time service
  • Available when all paid leave options (from above) are exhausted
  • For cases involving extended periods of illness or injury
  • 1 day at full pay for each completed year of full-time service to a maximum of 30 days at full pay

Extended Sick Leave

  • Must have at least 20 years of state service
  • Available when all paid leave options (from above) are exhausted
  • Half-pay for up to a maximum of 30 days

Donated Leave

  • Must have 6 months of state service and have achieved permanent status
  • Available when all paid time off options are exhausted
  • Fellow bargaining unit members can donate accrued vacation, person and/or up to 5 days per calendar year of sick leave
  • Must be suffering from a long term or terminal illness or disability
HR Leave Administrators provide Time Coding instructions to employees and their supervisors.
P-2 Contract
Article 27 - Holidays
Article 28 - Vacations
Article 29 - Sick Leave
Article 30 - Personal Leave
Suzanne Rogoz
Telephone: (860) 486-0398
Fax: (860) 486-0406

Personal Illness leaves are paid using available sick leave entitlements.

Optional paid time that can be applied to the leave after exhausting sick leave entitlements:

  • Personal leave
  • Vacation
  • Earned holidays

Advanced Sick Leave

  • Must have at least 5 years of full-time service
  • Available when all paid leave options (from above) are exhausted
  • For cases involving extended periods of illness or injury
  • 1 day at full pay for each completed year of full-time service to a maximum of 30 days at full pay

Extended Sick Leave

  • Must have at least 20 years of state service
  • Available when all paid leave options (from above) are exhausted
  • Half-pay for up to a maximum of 30 days

Donated Leave

  • Must have 6 months of state service and have achieved permanent status
  • Available when all paid time off options are exhausted
  • Fellow bargaining unit members can donate accrued vacation, personal and/or up to 2 days per contract year of sick leave. The 2 days of donated sick leave is credited to the recipient as 1 day of sick time. A maximum of 10 total days can be donated per contract year.
  • Must be suffering from a long term or terminal illness or disability
HR Leave Administrators provide Time Coding instructions to employees and their supervisors.
NP-5 Contract
Article 25 - Holidays
Article 27 - Vacations
Article 28 - Sick Leave and Other Leaves of Absence
Article 29 - Personal Leave
Cindy Drost
Telephone: (860) 486-2432
Fax: (860) 486-0406

Leave can be paid or unpaid.

Postdoctoral Research Associates use their available sick leave entitlements, and the following optional paid time can be applied to the leave:

  • Personal Leave;
  • Vacation; and/or
  • Holidays

Postdoctoral Research Associate Frequently Asked Questions

Complete Employee Request and Intent to Return to Work forms below to initiate the leave process. Return forms to your HR Leave Administrator (email preferred).

Employee Request Form (HR1)
Intent to Return to Work Form (HR3)
Medical Certificate (P-33A)

Suzanne Rogoz
Telephone: (860) 486-0398
Fax: (860) 486-0406

 

Under Federal FMLA

  • Eligible after one year of employment and after working 1,250 hours or more in previous 12-months
  • Up to 12 weeks of leave during 12-month FMLA period
  • Continued eligibility for state contributions toward health insurance (directly billed as needed)

Under State FMLA

  • Eligible after 12 months of employment and after working 1,000 hours or more in previous 12-months
  • Up to 16 weeks of leave during a two-year FMLA period
  • Continued eligibility for state contributions toward health insurance (directly billed as needed)

Under SEBAC Supplemental Leave

  • Eligible as a permanent employee as defined in CT General Statute 5-196(19)
  • Begins after the exhaustion of Federal FMLA and/or State FMLA leave, and/or the exhaustion of all sick leave accruals, and, if applicable, the exhaustion of Workers’ Compensation wage replacement benefits
  • Up to 24 weeks of block leave in a two-year period
  • Continued eligibility for state contributions toward health insurance (directly billed as needed)

Bone Marrow or Organ Donation Leave

  • Eligible as a state employee
  • 15 days of paid leave for organ donation
  • 7 days of paid leave for bone marrow donation

Medical conditions may also qualify for an accommodation under the Americans with Disabilities Act (ADA).

Leaves for employees with end date positions will not be extended beyond the end date.

How to Apply for a Personal Illness Leave

Complete Employee Request and Intent to Return to Work forms to initiate the leave process. Return (email preferred) forms to your HR Leave Administrator (Leave Administrators are identified within the sections below).

Returning to Work

Employees must provide Fitness for Duty certification (last page of Medical Certification, P-33A) to HR Leave Administration Specialist prior to returning to work

Additional Optional Leave Form for NP-2, NP-3, NP-5, and P-2 Employees

Request for Advance of Sick Leave

Policy References

Federal Family and Medical Leave Act
Federal Family and Medical Leave Act in Spanish
State FMLA (CGS §§ 31-51kk)
Statewide Family and Medical Leave Policy
U.S. Dept. of Labor Employee’s Guide to FMLA