Procurement Contracts Manager

Payroll Title: UCP X
Class Code: 1029-9090
Job Family: FIS
FLSA Code: E
Score: 700


Under the general direction of an administrator, this position provides leadership, guidance, technical expertise and formal supervision for a team of Purchasing Agents (buyers) and other associated staff.  This position is free to plan develop and organize all phases of the procurement services in assigned area of responsibility.


Incumbents in this position are expected to perform all duties as outlined in the Purchasing Agent II, with an emphasis on the supervisory and leadership responsibilities.  In addition to the Purchasing Agent II functions, other characteristic duties are outlined below.


  1. Reviews requisitions and solicitation requests submitted by subordinates, assures all pertinent terms and conditions are contained within the solicitation document.
  2. Negotiate and administer Master Purchasing agreements in a wide variety of commodity markets within prescribed limits
  3. Apply changes in legislation and/or university policy to existing and future purchasing agreements
  4. Provides a continuity of leadership to the Department and the University community in the absence of supervisor
  5. Assigns work, and assures resource allocation for coverage of staff members working on and off campus; adjusts work assignments; responsible for the timely delivery of service to assigned areas
  6. Reviews/Authorizes purchase orders according to dollar limits established by departmental procedures and provides substantiating documentation.
  7. Reviews competitive bids submitted from staff.  Consults, advises and edits, defines special terms and conditions to protect the Universitys interest relative to the contractual obligations.
  8. Provides leadership, training and supervision to a staff including professional and clerical staff members.
  9. Conducts performance appraisals, and participates in administering university policies regarding progressive discipline
  10. Reviews all materials, documents, records for direct report staff prior to completion
  11. Ensures proper document trail is maintained for internal/external audits
  12. Performs related duties as required


  1. Bachelor’s degree, preferably in Business or related field, and seven years professional experience in a comparable institutional environment OR euivalent combination of education and experience which must include a Certified Purchasing Management Certificate (C.P.M.) as well as at least 10 years directly related purchasing experience in a comparable institutional environment.
  2. Knowledge of Master Purchasing Agreements with demonstrated ability to negotiate these complex contracts; knowledge of accounting, finance and marketing as they relate to purchasing; knowledge of federal and state statutes.
  3. Thorough working technical knowledge of assigned commodities.
  4. Ability to assess University needs, communicate those needs to the vendor community, evaluate products to determine technical compliance and resolve discrepancies.
  5. Ability to analyze business trends.
  6. Supervisory skills, interpersonal skills, good oral and written communication skills
  7. Computer literacy in spreadsheet, computerized purchasing systems and word processing.


  1. Current Certified Purchasing Management certification



Date Scored: 3/16/2001