Program Assistant I

Payroll Title: UCP III
Class Code: 0305-9083
Job Family: EDU
FLSA Code: N
Score: 442

JOB SUMMARY

Under the general direction of designated administrator or faculty member, provides responsible administrative support as well as entry-level program support for an academic center or program.

GUIDELINES FOR USING THE POSITION

This position is intended to serve dual functions: administrative and program support.  The focus of the position is on responsible administrative support but also requires some degree-based knowledge of the program specialty.  It requires the ability to regularly exercise independent judgment within known practice and to resolve problems of administrative detail and procedures; in addition it requires the ability to provide entry-level program support.

CHARACTERISTIC DUTIES AND RESPONSIBILITIES

  1. As directed, assists supervisor in the performance of program activities, including regional aspects of the program: coordinates program logistics and administrative support for program staff, making adjustments to accommodate priority needs.
  2. Assists in outreach program and conference planning and makes arrangements, as necessary.
  3. Writes and/or edits and disseminates informational, promotional and occasional technical materials to support program activities.
  4. Serves as a resource to students, staff and others on matters relating to administrative procedures and on some matters relating to program specialty.
  5. Exercises general supervision over office personnel and office functions; processes and maintains necessary paperwork, records and files to support program, including fiscal and personnel records.
  6. Acts for the supervisor/administrator in matters of administrative detail.
  7. Assists in preparation of budgets and monitors expenditures.
  8. Assembles data, writes and/or edits reports, requiring a general knowledge of subject area.
  9. May coordinate or supervise some specialized non-academic aspects of the program.
  10. Maintains a collection of resource materials and program information.
  11. May perform office support functions.
  12. Performs related duties as required.

MINIMUM ACCEPTABLE QUALIFICATIONS

  1. Bachelor’s degree in subject area related to program specialty, or equivalent combination of education and experience.
  2. One to three years experience in a responsible administrative support position, which demonstrates knowledge of administrative methods.
  3. Ability to work independently and regularly exercise judgment regarding administrative detail and procedures.
  4. Ability to provide entry-level program support.
  5. Good interpersonal and organizational skills
  6. Good writing and communications skills
  7. Class 02 driving license, if required by program being served.

Date Revised: 02/03/04
Date Created: 06/28/85