Student Employment Counselor

Payroll Title: UCP IV
Class Code: 0422-9084
Job Family: STU
FLSA Code: E
Score: 471


Under the general direction of the designated supervisor, assists in the administration of student employment programs.


  1. Counsels and advises students, parents, and the University community in matters pertaining to student employment.
  2. Interviews students to determine eligibility for employment and other forms of financial assistance; monitors subsequent earnings; meets with students who have exceeded their authorized earnings eligibility or who appear to be ineligible for earnings in order to provide alternatives.  Monitors those students receiving student labor and financial aid by checking computer printouts to ensure that students are eligible to receive both types of aid.
  3. Develops procedures for processing work-study and student labor employment authorizations; resolves time card and pay check problems for students and supervisors; authorizes pay rates, raises, promotions and emergency loans for situations that are unusual.
  4. Develops procedures to ensure timely advertisement of all available student jobs.
  5. Assists the Student Employment Director with office management; assists in training, supervising and evaluating office staff.  Assists with management of the “job match” service which refers students to available jobs which meet their career and/or financial goals.
  6. Conducts unannounced job site visits to work assignments on and off campus to verify that student’s duties correlate with job descriptions, determines that appropriate supervision is being provided, resolves questions and provides assistance/recommendations for correcting problems.
  7. Coordinates the programs to obtain summer and school year student performance evaluations and job placement surveys and provides statistical reports of results; institutes appropriate changes or recommends major changes to supervisor.
  8. Assists in compilation of required Federal, State and University financial, analytical and informational reports.
  9. Keeps informed on current developments for State and Federal rules, regulations and guidelines and maintains network of professional contacts at University, State and regional and national level.
  10. Assists with the development of office policies, procedures, goals and objectives.
  11. Designs and prepares brochures and forms for supervisor’s review.
  12. Assists in the development of short and long range project schedule; adapts schedule to requirements of the financial aid office in order to provide assistance with need analysis, award packaging, award adjustments and counseling.
  13. Performs various administrative duties as requested by supervisor including updating and monitoring computerized information systems.
  14. Understands State and Federal labor laws, Immigration and Naturalization service regulations, the State Freedom of Information Act and other statutes that pertain to student employment; assists with the development of University policy to ensure compliance; serves as a resource to the University community in explaining applicable laws in order to promote compliance.
  15. Assumes the duties of the Student Employment Director during his/her absence.
  16. Performs related duties are required.


  1. Bachelor’s degree
  2. Three years prior professional employment experience.
  3. Supervisory ability and good interpersonal skills.
  4. Excellent oral and written communication techniques and highly developed counseling and interpersonal skills.
  5. Ability to deal with students, faculty and staff.


  1. Ability to operate a computer terminal; experience with CMS, XEDIT, SCRIPT, statistical packages and on?line software systems highly desirable.
  2. Experience developing jobs at on and off campus locations.

Date Created: 6/28/85